Administrative Assistant cum Secretary/Account Assistant
Architect Sound and Image
مجموع سنوات الخبرة :14 years, 1 أشهر
Prepares invoices for clients, then follow-up collections.
Place and receives orders (local & international) while coordinating with the suppliers and forwarders (local & international)
Prepares WPS and basic accounting such as office and employee expense, company and personal payables and accounts receivables.
Makes correspondence.
Send, receive, sort, and distribute incoming/outgoing correspondence accordingly.
Prepares cheques for all payables.
Handles company and personal accounts of the CEO such as executing money transfers via SmartBusiness (company and personal account).
Handle all phone calls, screen and place it to the appropriate person.
Accommodate clients/customers and answers all their queries.
Arranged appointments, arranged booking as well if meetings are held outside UAE.
Performs all administrative duties and general office duties.
Reports directly to the CEO.
Responsibilities Performed:
• Coordinate the interviewing process between the management and the candidates.
• Ensuring that employees' files are up to date, in tacked and stored properly with confidentiality.
• Maintains an organized system of storing paper works, documents and computer-based information.
• Sends and receives messages (fax, courier or by hand)
• Handle all phone calls and place it to the appropriate person.
• Prepares report and handles petty cash fund.
• Prepares & collect cheques from the client's.
• Withdraw & deposits cheques to the company's account.
• Encodes an outgoing communication letters.
• Reports directly to the director.
Responsibilities Performed:
• Prepares the monthly target collection and actual collection per district in Region XI for a monthly Regional Minute Meeting (RMM)
• Cross Audit/Evaluate receipts submitted from different districts, different cashiers in Region XI.
• Checking the Journal Entry Voucher (JEV) if it co-inside with the Disbursement Vouchers (DV) being submitted.
• Ensuring that all necessary documents handed over are complete in attachments/supporting documents.
• Encode all the findings from the performed cross-audit.
• Organizes and stores paper works, documents and computer based information.
• Sends and receives communication letters/documents (fax, by hand & courier)
• Encodes communication letters.
• Welcome/receive guests relating to work.
• Booking travels if any.
• Works closely with the different chiefs/managers in other departments.
• Receiving and placing telephone calls.
• Performs other related tasks within the department from time to time.
• Reports directly to the chief of finance and management and to the auditors.
Masters Degree: Masters in Business Administration University of Mindanao (1st Semester)
College Degree: BSBA - Human Resource Management University of Mindanao 3rd - 4th year level
: Bachelor of Science in Accountancy University of Mindanao 1st - 2nd year level
