ADMINISTRATION OFFICER (GEN.ADMIN. & ASSETS)
WADE ADAMS CONTRACTING LLC
Total years of experience :28 years, 11 Months
oSupervise all matters pertaining to Office Management Functions e.g allocation of Office spaces, furniture & fixtures, office equipments, telecommunications, facilities management, timekeeping, housekeeping, AMC, Company Apartments etc.
oSupervise Administration & Support Staff.
oResponsible for execution processes of Admin Assistant, Receptionists, Office Attendants, Messengers & Cleaners.
oApprove Invoices, petty cash, Time sheets and Short Leave applications.
oSupervise Transport arrangement for both Staff & Labourers.
oManage Admin. Staff roaster & leave.
oDirect and control Company Assets (which includes Furniture and Fixtures, Survey Equipment, IT Assets and Safety Assets) of group companies.
oProvide assistance for developing and implementing Company’s Asset Management and Administrative Policies and Procedures.
oReview and approve Purchase & Service Requisitions and comparative statements.
oArrange insurance cover for Survey Equipment.
oCoordinate and provide specified support to other Departments and Managers.
oLiaison with Government departments and Service authorities.
oManage all new requirements and selection process of furniture & fixtures related to all group companies, which involve: providing advice to management with respect to external / internal sourcing and screening of requirements.
oSupervise Mobilization, establishment and maintenance of Branch Offices, Camps and Site offices.
oDirect and supervise periodical reconciliation of company assets.
oSupervise disposal of damaged & written off assets.
oLong term and short term leasing - Offices, Apartments, Camps etc.
oEstablishment and management of Staff Accommodations, Labour camps etc.
oCoordinating Welfare Activities.
oControl Company Assets (which includes Furniture and Fixtures, Survey Equipment, IT Assets and Safety Assets) of group companies.
oResponsible for office furniture & fixture allocations, maintenance of office equipments AMC’s, maintenance of guest house, telecommunications, cleaning contracts, allocation of spaces, repair and maintenance, internal shifting etc.
oPreparing and processing purchase requisitions, service requisitions, petty cash etc.
oProvide assistance for mobilization and demobilization of site offices for various projects.
oInitiate periodical reconciliation of company assets.
oResponsible for the calibration of surveying equipments.
oNegotiate with suppliers, issuance processing of requisitions, prepare schedule of comparison, tracking and expediting deliveries, ability to prepare enquiries, negotiate the best credit terms in order to obtain the maximum benefits to the company, deal honestly with suppliers with high level of integrity.
oInitiate disposal of damaged & written off assets.
oLiaise with Service and Utility providers (Etisalat, Du, RTA, DEWA, SEWA etc).
oVerify Invoices, cash bills, Time sheets and short leave applications.
oAssist Group HR Manager in Recruitment activities.
oTravel arrangements for Group HR Manager.
oAllocation and control of Messengers / Drivers.
oArrange Staff Transportation.
oAppointments, salary proposal and update record.
oEnsure all new recruits are properly inducted.
oManpower allocation and transfers.
oInitiating the process of employee appraisals and performance management system.
oIssue of letters for opening bank account and for bank loan.
oIncrements: update system and intimation to employees.
oCoordination with sub-contractors for deployment of hired manpower.
oAll works related to Leave and Final settlements and issue of experience certificates.
oSending telegrams to employees on leave as and when required and record / update system.
oRecord transfers and change locations after confirmation.
oIssue deputization memos.
oAir ticket reservations, memo for LPOs, Invoice reconciliations, refunds and its follow-up.
oIssue of memos of disciplinary punishments and warning.
oSchedule and organize interviews.
oUpdating Medical leaves and Address entries.
oAssist Admin Manager for overall office administration.
oArrange staff transportation.
oPrepare invoices and cash receipts.
oPrepare journal voucher and ledger posting.
oPrepare monthly report of sales, purchases, expenses and customer collection.
oPrepare Profit & Loss a/c and Balance Sheet finalization.
oPrepare employee’s attendance.
oPrepare employees’ salary and other benefits.
oDealing with Banks, customers, agents & Airline Accounts.
oPrepare bank reconciliation statements.
oHandling petty cash.
oScrutinize all other vouchers and supporting
documents.
oInteract with internal and external auditors in completing audits.