Accounts & Admin Officer
GWB INTERNATIONAL DMCC
Total years of experience :17 years, 1 Months
Admin & HR Executive
Process new visa, renewals, and visa cancellation.
Process Trade License renewal, establishments Card & Update company sanctions.
Coordinates with insurance brokers for new/renew employees health insurance & company insurance.
Process online payments, Client, Vendor, School Payment, Portal payments & Utilities.
Managing office supplies & pantry items.
Update Staff Leave Salary Reports & deductions.
Personal Assistant/Secretary/Group Coordinator
Act as the point of contact among executives, employees, clients, & other external partners.
Manage information flow in a timely and accurate manner.
Manage CEO, MD’s & VP calendars and set up meetings.
Make travel and accommodation arrangements & prepare reimbursement after the travel.
Rack daily expenses and prepare weekly, monthly, or quarterly reports as needed.
Oversee the performance of other clerical staff.
Act as an office manager by keeping up with office supply inventory.
Format information for internal and external communication - memos, emails, reports.
Take minutes during meetings if needed.
Screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system.
Directly reporting to VP of Finance, MD & CEO.
Accounts Officer (Real Estate & Investment)
Preparing daily bank position, bank transaction to be submitted to the Vice President of Finance, MD’s & Chairman of the Company.
Preparing & checking legal requirements of Invoices, Quotations & etc.
Preparing of cheque payments Suppliers /Vendors (Service charges, DEWA, DU, Etisalat & etc).
Preparing & encoding all accounting entries in Tally.
Preparing bank payments request online, cash flow & funding request.
Preparation of monthly Provisions, Accruals & Amortizations of Prepayments.
Preparation of Monthly Month end, Payroll, deductions & Reimbursements
Preparing, checking & reconciling India, Singapore, UK, & Mauritius properties.
Working & Managing the DMCC portal for the Group.
Assisting the Auditors in preparation of yearly Audit & VAT filling.
Assisting VP of Finance in updating details in India, UK, & Mauritius shares.
Applying service request for visa renewals, license renewals, establishment cards & etc.
Preparation of Vehicle renewal, medical insurance renewal & etc.
Preparing & assisting work related to family members.
Directly reporting to VP of Finance, MD & CEO.
Admin & HR Executive
Process new visa, renewals, and visa cancellation.
Process Trade License renewal, establishments Card & Update company sanctions.
Coordinates with insurance brokers for new/renew employees health insurance & company insurance.
Process online payments, Client, Vendor, School Payment, Portal payments & Utilities.
Managing office supplies & pantry items.
Update Staff Leave Salary Reports & deductions.
Personal Assistant/Secretary/Group Coordinator
Act as the point of contact among executives, employees, clients, & other external partners.
Manage information flow in a timely and accurate manner.
Manage CEO, MD’s & VP calendars and set up meetings.
Make travel and accommodation arrangements & prepare reimbursement after the travel.
Rack daily expenses and prepare weekly, monthly, or quarterly reports as needed.
Oversee the performance of other clerical staff.
Act as an office manager by keeping up with office supply inventory.
Format information for internal and external communication - memos, emails, reports.
Take minutes during meetings if needed.
Screen and direct phone calls and distribute correspondence.
Organize and maintain the office filing system.
Directly reporting to VP of Finance, MD & CEO.
Accounts Officer (Real Estate & Investment)
Preparing daily bank position, bank transaction to be submitted to the Vice President of Finance, MD’s & Chairman of the Company.
Preparing & checking legal requirements of Invoices, Quotations & etc.
Preparing of cheque payments Suppliers /Vendors (Service charges, DEWA, DU, Etisalat & etc).
Preparing & encoding all accounting entries in Tally.
Preparing bank payments request online, cash flow & funding request.
Preparation of monthly Provisions, Accruals & Amortizations of Prepayments.
Preparation of Monthly Month end, Payroll, deductions & Reimbursements
Preparing, checking & reconciling India, Singapore, UK, & Mauritius properties.
Working & Managing the DMCC portal for the Group.
Assisting the Auditors in preparation of yearly Audit & VAT filling.
Assisting VP of Finance in updating details in India, UK, & Mauritius shares.
Applying service request for visa renewals, license renewals, establishment cards & etc.
Preparation of Vehicle renewal, medical insurance renewal & etc.
Preparing & assisting work related to family members.
Directly reporting to VP of Finance, MD & CEO.
Preparing Quotation, Invoices for Three60 Communities, TIBS, Tawafuq in SAP Ariba.
Filling all Invoices, Expense, Accounts & Sales Documents. In-charge for day-to-day activity in Accounts & Sales Department.
Preparing Monthly Invoices, SOA, Journal Voucher, and Receipt Voucher thru tally.
Assisting HR/Admin when needed. Preparing Warning Letters, Memo, Preparation of trainings & etc.
Preparing Quotation, Services agreement of the Client.
Preparing Customer’s Letters, SOA, Customer’s Inquiry & Balance Confirmation.
Meeting Client if needed either regarding Invoicing or Collection.
Bank reconciliation on Monthly Basis.
Accounts Officer (Billing & Receivable) UAE |August 2017- August 2020
⮚ Preparing Daily Sales Order, Credit Note, Invoices for the Clients UAE.
⮚ Preparing Monthly Invoices, Report of Sales and submitting to Finance Manager.
⮚ Preparing Customer’s Letters, SOA, Customer’s Inquiry & Balance Confirmation.
⮚ Preparing, organizing & updating Client master files for tracking.
⮚ Coordinating payment related matters.
⮚ Preparing weekly Sales Report to be submitted in Singapore.
⮚ Meeting Client if needed either regarding Invoicing or Collection.
⮚ Coordinating and assisting the Sales & Operations for Client & Customers Inquiry.
⮚ Perform other duties & responsibilities that may be assigned by the Accounts Manager, Sales Manager, Operation Manager and even General Manager if needed.
Procurement/Payable Officer UAE| August 2014 - August 2017
● Preparing ePR, PO, GR and IR registering/posting in SAP System (Abu Dhabi, Dubai & Northern Emirates).
Preparing monthly payment for the Supplier.
● Billing monthly Invoices for suppliers, Including transport, Outsource Guards and others.
● Preparing Staff & Security Guards Medical Health Insurance (Abu Dhabi, Dubai & Northern Emirates).
● Preparing & Ordering Guards Uniforms & other related items.
● Preparing for tender for both Medical Insurance & Transport (Abu Dhabi, Dubai & N. E).
● Negotiating with Suppliers to obtain the competitive bids as per the requested goods/services.
● Received all department requisition and process and procured supplies.
● Ensuring that before creating any purchase orders/contacts that payment terms are suitable.
● Following up on the orders to ensure the delivery of the goods/services done as per terms of the LPO.
● Preparing and registering the Radios and other needed documents (NEDAA & TRA).
● Reviewing, Preparing Contracts for all the suppliers in UAE.
● Ensuring distribution of products and supplies to appropriate department or personnel.
● Coordinates deliveries and acted as point of contact for suppliers to ensure on time delivery.
● Investigate and reconcile purchase orders against bids.
● Perform monthly Uniform Inventory and sending for approval to Finance Manager and also HQ in Singapore.
● Reporting directly to Procurement Manager.
● Perform other duties & responsibilities that may be assigned by the Accounts Manager, even General Manager if needed.
Sales & Finance Coordinator Abu Dhabi |August 2012 - August 2014
⮚ Handle day to day Finance & Sales operations.
⮚ Dealing with telephone sales inquiries.
⮚ Preparing Monthly Invoice, Quotations for the client.
⮚ Preparing & assisting in making tenders to clients.
⮚ Preparing customer’s letters, Sales Order related to sales.
⮚ Preparing, organizing & updating master files for sales department.
⮚ Preparing weekly Sales Report to be submitted in Singapore.
⮚ Assisting the Accountant to collect payments.
⮚ Coordinating and assisting the Sales & Marketing Executive and even the CRM.
⮚ Keep track of the Sales Manager appointments and meetings.
⮚ Sending weekly report in HQ in Singapore.
⮚ Perform other duties & responsibilities that may be assigned by the Accounts Manager, Sales Manager and even General Manager if needed.
Handle day to day accounting operations.
⮚ Handles daily cash and cheque collection.
⮚ Process Receipt Voucher, Payments Voucher & L.P.O.
⮚ Arrange payment for vendors on time.
⮚ Raising of monthly invoices & follow up for payment.
⮚ Petty cash analysis at the same time handling cash of head office
⮚ Maintain files of Bank Payment Voucher, Receipt Voucher and other related documents
of Accounts Department for the properties.
⮚ Perform other duties & responsibilities that may be assigned by the