Karen Maureen de Guzman

Marketing Coordinator at Union Properties PJSC

• United Arab Emirates - Dubai
• My current job since July 2008

May 2013 - Present
 Manage Exhibition and Special Events directed by the Head of Marketing
 Prepare reports in every events as a result
 Overall management of event delivery, working with organizer to ensure a
seamless and exciting event deliver
 Coordinate tasks involved with Events and Promotions including event
registration, travel arrangements, logistic arrangements for commercial
Exhibitions and payments
 Manage online flat forms and Website
 Update the annual Marketing Action Plan and events calendar
 Coordinate and Facilitate the Calendar to Arrange Appointments, Meetings
and conferences for the Marketing Manager
 Control stocks and effective distribution of Marketing Materials, including
Leaflets, Posters, flyers, Newsletters, e-newsletters, CDs/DVDs and
giveaways
 Building and maintaining contacts database (electronic & hard file)
 Establish, maintain and update files (electronic & hard file)
 Assist in preparation of Request for Proposals (RFP), review technical part
and documentations required for contracts related to Marketing Department
 Organize and taking minutes for the Corporate Marketing Meeting (UP
Marketing Subsidiaries)
 Responsible for preparation, monitoring and coordination of all related
Marketing documents including related activities such as Contracts, PR,
Invoices, Cheque Payment, and correspondences/letters, some inquiries
 Liaise & Deal with the suppliers, designers and stand contractors for the
documents required
 Sending bulk emails announcement for all the upcoming events internal and
external
Operate variety of office equipment and order office supplies as needed
 Provide full administrative support and assistance to the Marketing
Department
 Perform other related duties as assigned

Admin Assistant/PA | THE EXECUTIVE OFFICE
April 2012 - May 2013 (1 year & 1 month)

ADMINISTRATIVE ASSISTANT| MARKETING DEPARTMENT
February 2010 - April 2012 (2 years & 2 months)

CUSTOMER SERVICE REPRESENTATIVE | FACILITIES DEPART
August 2009 - February 2010 (6 months)

LEASING ASSISTANT| PROPERTY MANAGEMENT
October 2009 - January 2010 (3 months)
Other Task during the same period

TEMPORARY PA TO CPO | PROPERTY MANAGEMENT
July - August 2009 (2 months)

RECEPTIONIST/ADMINISTRATIVE ASSISTANT | RETAIL DEPARTMENT
July 2008 - August 2009 (1 year & 1 month)