Senior Manager- Contracts Administration
Shapoorji Pallonji & Company Private Limited
Total years of experience :18 years, 4 Months
Job profile: As a Senior Manager- Contracts Administration, directly reporting to Project Director and Vice President- Contract Administration & Commercial, I am posted in the site office at Bangalore, Karnataka, India, leading the team of construction managers, contract administrators and a group of technical team. I am responsible for initiation, planning, organizing, execution, monitoring & controlling and closing out of all project works including contractual and techno commercial activities.
Initiate, direct and monitor design team for design development and ensure proposed design are based on performance, functional specifications and capture any technical issues including initiation for necessary rectification/ revision before proceeding further.
Coordinate and monitor the technical team for preparation of tender bid documents including building specifications, drawings and bill of quantities for subcontract works.
Review and prequalification of subcontractors for tender bid invitation. Also, monitor bidding process and finalization of subcontractors.
Monitor subcontracts are finalized timely as per procurement plan and construction schedule.
Direct and monitor site team for periodic audit of subcontractor’s process, progress of work, quality of work, Health & Safety requirements, labour resources, material availability, etc. are as per project requirements and initiate necessary remedial action.
Direct and monitor site team for efficient coordination among the subcontractors to achieve project completion as per schedule. Also, monitor the subcontractor’s progress as per the base line program and emphasizing on completion of the critical path activities as per schedule.
Direct and monitor change management register including planning, direct execution, monitoring and controlling changes at site.
Coordinate and monitor the preparation of requisition for variation order/ claims to the client, updating variation order/ claims approvals and subsequent issuance of variation order/ amendment to the subcontractors. Review impact of variation/ delays on completion time and budget including initiation for necessary mitigation activities.
Monitor weekly progress status reports; prepare, update and distribute overall weekly performance status reports and attend weekly progress meeting with the client, top management, site team and subcontractors to review, analyse, resolve commercial and non-commercial issues arising from the projects.
Prepare, update of risk management plan and risk register. Initiate risk mitigation plan when necessary.
Monitoring clients and subcontractors billing cycles, submission of payment request to clients and issuance of payment certificates to the subcontractors.
Prepare and monitor project financial forecasts, budget analysis, cash flow statement and profit & loss statement
As a Manager Commercial, directly reporting to General Manager Commercial, I am located in head office at Gurgaon, Haryana, leading the team of contract administrators, quantity surveyors, contract engineers, purchasers and cost controller. Responsible for all the contractual and techno commercial activities pertaining to all the projects
Accountabilities:
Interpret the tender requirements based on performance and functional specifications provided by the client for Design & Build project.
Liaise with internal designers, consultants and subcontractors for preparing proposals for client review.
Value Engineering activities on the proposals and to bring proposed project price under client budget.
Finalization of contract agreement and documents with the client based on the accepted proposal.
Preparation of project wise procurement plan and procurement strategy for subcontract works.
Finalization of consultancy contract and liaising with them for design development, finalizing requirements, building specifications, drawings and Bill of Quantities.
Preparation of tender bid documents for subcontracts works.
Prequalification of subcontractor using points based evaluation system, initiate bidding process and finalization of subcontractors.
Monitoring project changes, preparing and updating change management register.
Preparation of requisition for variation order to the client, updating variation order approvals and subsequent issuance of variation order to the subcontractors.
Monitoring clients and subcontractors billing cycles, submission of payment request to clients and issuance of payment certificates to the subcontractors.
Anchoring on-site construction activities to ensure completion of project within the time and cost parameters and effective resource utilization to maximize the output.
Organisation: Consolidated Contractors Group S.A.L (offshore) (CCC), is the part of Consolidated Contractors Group, an international construction company with its headquarters in Athens, Greece (www.ccc.gr) established in the year 1952, having turnover of over US$ 3775 million and holding more than 130, 000 employees. They provide engineering, project management, procurement and complete construction services for oil, gas, petrochemical and industrial plants, roads, bridges and for civil, municipal works, housing and high quality buildings.
Role: Subcontracts Administrator
Location: Doha, State of Qatar
Duration: May 2013 - July 2013
Project: Lusail Multipurpose Hall at Lusail, Qatar.
Client: Qatar Olympic Committee, Doha, Qatar.
Client Design Consultant: Dar Al Handash, Shair & Partners, Doha, Qatar.
Client Project Management Consultant: ASTAD Engineering Consultancy and Project Management Company, Doha, Qatar.
Client Engineers: KEO International Consultants, Doha, Qatar.
Built up Area: 107, 650 Sq. meters.
Project Cost: Qatari Riyals 1.2 Billion
Project Details: The project constitutes of multipurpose hall to hoist hand ball, basket ball, volley ball matches and presentation/concerts. It consists of field of play, 2 numbers of warm-up halls, changing rooms, VIP boxes, VVIP lounges, medical centres, concourses, spectator seating, ticketing offices, food and beverages service, restaurants, cafes, rentable spaces, office spaces, conference room, gymnasiums, media centres, commentators rooms, broadcasting facilities, etc.
Job profile: As a Subcontracts Administrator, directly reporting to General Manager Commercial, I was located in site office at Lusail, Doha, Qatar, leading the team of quantity surveyors, contract engineers and document controller. I was responsible for subcontracts order execution and handling entire business cycle from quotation to completion.
Accountabilities:
Interpreting architectural, structural drawings, specifications and Bill of Quantities for listing out the requirements for subcontract works as per the project requirements.
Preparing Request for Information/clarification request to the consultant.
Facilitating the quantity surveyors, contract engineers for quantity take-off.
Preparing the tender specifications, finalization of requirements and issuance of bidding documents to the shortlisted subcontractors.
Reviewing tender clarification received from bidders and responding to their clarifications.
Preparation of technical and price comparisons based on subcontractors offer and comparison with the budgeted price.
Organizing techno commercial meeting with the subcontractors, record, update and distribute minutes of meetings.
Finalization of subcontracts and issuance of subcontract agreement for execution.
Liaise with the subcontractor for submission of materials, drawings, method statements, etc. and necessary follow-up with consultant for approvals.
Coordination with site team for execution of subcontract works at site as per project schedule.
Monitoring material delivery, progress of work as per project schedule.
Project: Development of King Abdullah Financial District, Riyadh, Kingdom of Saudi Arabia.
Client: Rayadah Investment Company (Subsidiary of Public Pension Agency), Riyadh, K.S.A.
Client Design Consultant: Omrania & Associates Saudi Arabia, Riyadh, K.S.A.
Client Engineers: Dar Al Riyadh, Engineering & Architecture, Riyadh, K.S.A.
Hill International (Middle East) Ltd, Riyadh, K.S.A.
Design & Built Contractor: Saudi BinLadin Group, Public Buildings & Airport Division, Riyadh, K.S.A.
Lead Design Management Consultant: Dar Al Handash (Perkins + Will), Shair & Partners, Riyadh, K.S.A.
Lead Designers: Henning Larsen Architects, Copenhagen V, Denmark,
RMJM London Ltd, London, United Kingdom,
Skidmore, Owings & Merrill Saudi Arabia LLC, New York, U.S.A.,
Will Brudert Partners Ltd, Phoenix, Arizona, U.S.A.,
Lucien Lagrange Architects Ltd (LLA), Chicago, U.S.A.,
Foster + Partners / Buro Happold Limited, KAFD Joint Venture, London, United Kingdom,
FX Fowle, New York, U.S.A.,
Callision, Washington, U.S.A.,
Dar Al Handash (Perkins + Will), Shair & Partners, Riyadh, K.S.A.,
Gensler & Associates (Int’l) Ltd, London, United Kingdom,
Adrian Smith + Gordon Gill, Chicago, U.S.A.,
RTKL- UK Ltd, London, United Kingdom, and
Behnisch Architekten, Stuttgart, Germany.
Built up Area: 2, 377, 611 Sq. meters.
Project Cost: Saudi Riyals- 18.21 Billion
Role: Contract Engineer
Duration: April’12 - April’13
Project Details: Development of King Abdullah Financial District comprises of Design & Built of 34 Parcels (Towers) and Construction of Client office, Subterranean Roads, Utility tunnels, Grand Mosque. The above development forms the New Financial Hub of Kingdom of Saudi Arabia includes World Trade Centre, Banks, Hotels, Residential Apartments, Commercial area, parking, etc. The buildings are connected by means of skywalk. And the program is designed by leading architects around the world.
Accountabilities:
Conversant with FIDIC forms of contract for Design & Built Contract, Construction Contract and Subcontract works.
Ascertain all contractual and legal matter arising from the Company’s projects in terms of main contracts and sub-contracts and keeping the Commercial Manager, Project Management & Client appraised concerning all such matters and time management of same including writing notices.
Status Reports.
Client H.H. Sheikh Ahmed Bin Saeed Al Maktoum
Consultant Arch Group Consultants, Dubai, U.A.E.
Project - Grosvenor House II, 2B+G+45+3 Service Floors at Marsa Dubai, Dubai Marina.
Project Cost - A.E.D 463 Million
Built up Area - 1, 188, 064 sq.ft
Amenities - Swimming pool, Restaurants, Gymnasium, Spa, Kitchen, Pool bar, Four level Parking.
Project Details - It constitutes 6nos villas, 105nos Hotel Rooms and 216nos service apartments ( 5* rating).
Responsibilities:
• Coordination with all nominated and domestic subcontractors (Aluminium, Precast, Post tension, Formwork, Joinery, Structural steel works (Interconnection bridge, Roof mast, staircases, steel platforms, etc.), Façade cleaning system, Garbage/linen chute system, Water proofing, Rebar, etc.) in preparation of design, detail shop drawing, fabrication drawing, as built drawing for Consultants review and approval.
• Correspondence with the client, consultant and sub-contractors on all contractual, co-ordination and progress issues.
• Visiting factory of suppliers/sub-contractors to assess availability of material/ production status to monitor the project as per programme of works.
• Coordination with subcontractors for discrepancy or changes in the Issued for construction drawings as per site conditions.
• Raising clarifications requests and information requests for coordination related issues.
• Coordination with the site team for execution of work as per approved detail drawings.
• Preparation of Structural general layout detail drawing, slab edge detail drawing and casting sequence drawing for execution in Coordination with architectural drawing, MEP services, Subcontractors drawing, etc.
• Coordination with the Rebar Engineer in preparation of Rebar shop drawing and bar bending schedule for Consultants review and approval.
• Preparation of designing proposals for Consultants review and approval.
• Responsible for all major material approvals.
Project: Golf Towers Phase II located in Emirates Hills, site No: 35, Dubai. It constitutes of Two towers of 2B+G+34 Floors, Canal view apartment of 2B+G+5 floors and Golf view apartment of 2B+G+4 Floors.
Client: Emaar Properties PJSC, Dubai, U.A.E.
Consultant: National Engineering Bureau, Dubai, U.A.E.
Duration: Nov’05 - Jun’08
Project Cost: A.E.D 337.85 Million
Role: Quantity Surveyor
Built up Area: 1, 196, 402 Sq.Ft.
Amenities: Swimming pool, kid’s pool, Gymnasium, multifunction hall, Four level Parking.
Details: It constitutes 645 residential apartments.
Accountabilities:
To manage all financial and commercial aspects of the projects from handover stage from the Estimating Department through to completion and settlement of final account.
Prepare contractual claims, valuing completed work and issue payment certificates to sub-contractors.
Site verifications of variations and taking records for submissions of claims.
Prepare, submit and negotiate interim valuations/ PC rate adjustment/claims/final account with client/client representatives.
Prepare, submit and negotiate interim extension of time claims and prolongation cost with client/client representatives.
Preparing claims for variations and proposal for Value Engineering. And maintain register of variation order/approved value engineering along with cost parameters.
Analyzes, evaluates, and forecasts status of cost and schedule parameters against an established baseline schedule. Assesses the impact(s) of construction changes and schedule slippages. Report schedule and cost status to all levels of project and Company management as well as to the Client in coordination with planning department.
Preparing budgets, detailed cost plans and performing cost control.
Distance Learning Taught Program still present