Document Control Supervisor,Projects Head Office
ABV Rock Group
Total years of experience :21 years, 5 Months
• Leading a group of document controllers and records clerk working as a dedicated team for EPC & MEP, detail
engineering and construction engineering project or several projects. Ensured implementation of engineering
procedures related to document control of a dedicated team. Ensured proper receiving and registration of Client
provided document, including in-house generated document.
• Controlled issuance of document numbers, including maintenance of proper document registers. Responsible of
monitoring document inter-discipline check in collaboration with the Project Managers. Reviewing completeness of
documentation and accuracy of document transmittals. Ensured quality of document reproduction, scanning,
microfilming and distribution in accordance to Project requirement. Preparing and maintaining as-built drawings
detail/construction engineering project, either for in-house use or for onward transmittal to Client during project
closeout. Ensuring proper document classification, sorting, filing and proper archiving.
• Performing document quality check in accordance to Company engineering document control procedures.
Performing file backup to ensure proper storage and archiving of electronic registers. Performing proper disposal of
obsolete documents during project closeout in accordance to engineering procedures and/or project requirement.
And Preparing engineering project reports, as may be required.
Performed as Senior Document Controller, and design all documents and reports as per the requirements of the consultant as it was mentioned in the specification. Working and leading my team with two document controllers and two assistants and also training them how to take action where it needs, cross check the given information from the various departments. As this is an infrastructure project and included many different engineering disciplines, how to classify a document among different natures documents is most important and this is the real job as if someone is working in the document control field.
Prepare logs for RFIs, NCRs, Daily Observation Reports, Concrete Test Reports, and Data Sheets and create different analytical reports for management as, date wise, month wise, particular area, particular QC Inspectors.
Keep records for Mobilization and Tracking for QC Persons.
Prepare time sheets and correspondence with company HR department and Suppliers regarding time sheets.
Conduct department internal meetings on weekly bases and prepare Quality Internal Meeting Minutes.
Attend Weekly meetings with consultant and prepare Analytical Data for the meeting. Take notes for the meeting and prepare minutes of the meeting. Prepare comparison data of last meeting to show the progress to the consultant.
Collect and record incoming and outgoing correspondence and give notes to the related persons of the department.
Conduct Management Review Meetings, MCC meetings with management and department heads.
Prepare 2 Week Look Ahead Report.
Conduct internal audits and external audits on 15% completion of project and on 60% completion of project, as well surprise audit with JSDP.
Prepare Calibration Log Sheets for equipments, Log Book Entries, NCR Loge Sheets and also scan files of all the records.
Prepare Shop Drawings Log Sheet.
Store and maintain company documents in both electronic and physical forms.
Scan, image, index, and organize documents project wise.
Follow process and principles of company’s documents lifecycle procedures.
Archive, control, and retrieve records as and when needed.
Keep records of project details, meeting minutes, technical specifications, drawings, etc.
Classify, sort and categorize documents in alpha-numerical order.
Control issuance of documents and seek proper approval for the same from senior authorities.
Review completeness, accuracy, and authenticity of documents.
Perform quality check on documents by following document control processes.
Responsible for supporting in analyzing, organizing and managing document management processes and activities.
Handle the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures.
Provide coordination and monitoring of resources to document service assistants and document controllers about Project Documentation Management activities.
Coordinate with function representatives, document controllers and other document service assistants involved in the project.
Responsible for preserving and maintaining confidentiality of document management activities
Handle the tasks of supporting and assisting document controller in organizing and controlling reports.
Reports to the Accountant for providing all Accounts services to the department.
Make Salaries for Staff & Workers.
In-charge for Pay-leaves for Staff & Workers.
To ensure accurate accounting records for receipts and/or disbursements within the county.
This is a responsible no supervisory position. Duties include performing a variety of
complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical and reconciliation reports.
Keep safe filing.
Civil Engineering (Modern Construction) 02 Years Diploma
It’s Bachelor Degree in Commerce and Management.
