Computer Engineer/ Document Controller
AE7
Total years of experience :10 years, 5 Months
• Collaborate closely with Principals and Engineering Team in preparation of prequalification documents and completion of tender documents on time.
• Coordinate with IT Team to maintain the network and computer hardware functionality.
• Manage the overall document control and distribution workflow. Maintain the project data/ document records in the Electronic Document Management System (EDMS) and Document Room.
• Provide professional engineering expertise to design team, project team and all other department as deemed necessary. Other duties assigned from time to time.
• Collaborate closely with VP’s/Project Managers/Engineering Team in preparation of all activities related to project submittals, drawings, engineering documents, QC documents, HSE documents, and all contractual correspondence (contracts, claims and variations) as per ISO standard.
• Manage the overall document control and distribution workflow. Maintain the project data/ document records in the Electronic Document Management System (EDMS) and Document Room.
• Prepare MOM, prequalification documents and completion of tender documents on time.
• Provide professional engineering expertise to project & operations team, business development group and all other department as deemed necessary. Other duties assigned from time to time.
• Formulate proposal (commercial & technical), quotation request and tender bids. Summarizes findings for analysis for audio-visual (AV) solution as per end user needs or project requirements.
• Provide project support & service to develop & coordinate necessary drawings in order to create specialized designs to include riser diagrams, Bill of Materials, schedules and device schematics.
• Handle the standard sourcing activities (quotes, negotiations, price analysis) and manage the RTV (Return to Vendor) process. Responsible in Technomight-UAE for sales & project procurement, logistics, quality inspection, material distribution, and inventory for all AV equipment.
• Coordinate & organize project management activities for comprehensive project documentation, plans and reports.
• Provides technical and administrative support in sales and project team.
• Support pre-sales and post-sales team with development of AV solution & collaboration technology.
• Preparing and monitor inquiries, quotations, invoices, delivery note, tender bids, technical/ material submittal and all other relevant documents related to the daily work in coordination with the engineers and managers.
• Fulfill all corporate administrative and technical requirement.
• Proactively identifying/resolving project issue related to company products and suggests suitable solutions.
• Ensures sales margins by optimum resource utilization and project implementation.
• Develop purchasing strategy, shipping and receiving materials. Monitor activities in the sales cycle from inquiry stage to delivery stage.
• Handle documentation for inquiries and order registry.
• Appointed as an Oil & Gas Specialist which liable for full cycle of company vendor registration.
• Appointed as Management Representative to coordinate the development of quality system and ISO certifications.
• Responsible for on-going system maintenance and effectiveness of operation.
• Liaise and work closely with sales & project team for technical/material submittals, tender submissions, proposal, prequalification and project documentation.
• Conduct analysis and oversee administrative operations related to project, contracting, planning and management processes.
• Monitor and maintain project contact list and handle support helpdesk.
• Coordinate, support senior-level project/sales manager and assist with project team members for all projects related sales coordination and project based assistance.
• Maintenance of procurement records, material requisitions, bid lists and other project related docs.
• Maintaining, promoting an efficient and effectiveness office environment to members of executive management to assist them in carrying out their duties and responsibilities.
• Organize confidential documents, correspondences, manage records, and legal documents.
• Maintain an adequate inventory of office supplies, and business products; inventory balance, price and cost.
• Prepare and review expenses, revenue, payroll entries, invoices, and other accounting documents.