In-charge of Pre-qualification application to other clients
Middle East
Total years of experience :21 years, 6 Months
INSPEC is a multifaceted service organization providing high quality inspection services within the Middle East since 1993. It is engaged predominantly in the supply of inspection personnel and equipment heat treatment and Non Destructive Testing Services to the oil, gas, district cooling and other infrastructure projects such us desalination & energy industries, mainly within the U.A.E, Oman, Bahrain. It has been sourced to perform works within some other Middle Eastern and African Countries.
Responsibilities includes: ❖ Reporting to the General Manager and Business Development Manager and provides administrative related functions.
❖ Maintaining a file for Monthly Market Report and Weekly Report.
❖ In-charge of Pre-qualification application to other clients. Ensuring that all application are up to date and well follow up, until we receive the approval from end users.
❖ Coordinates with our offices in Sharjah and Dubai for smooth operation.
International Inspection Services Ltd (INSPEC)
Part of LAMPRELL GROUP
Abu Dhabi, UAE
Executive Secretary
June 11, 2011 - January 6, 2014
IN- Services Middle East
Abu Dhabi, UAE
Sales Administrative Assistant
January 4, 2009 - May 15, 2011
Zodiac Aerospace (formerly known as Groupe Zodiac) divested its marine activities in 2007 and is focused on civil and military aerospace and helicopters. IN-Services (Middle East) is part of Zodiac Services which is a global integrator for main components of Zodiac Aerospace and offers a broad scope of aftermarket services., )
The company provides a high quality of delivery process and caters most of the major Airlines passing thru or within UAE Airways. with the best performance in terms of Aircraft Component Availability; Quality of Repairs, Use of OEM parts, Spare Parts and ensuring of its timely delivery.
Responsibilities includes: ❖ Reporting to the Sales Administrative Manager
❖ Handle Customer support i.e. RFQ's, Purchase Orders and provides Order Acknowledgment making sure to check delivery schedule and have it shipped on time.
❖ Check Stocks availability to both Abu Dhabi and Central Warehouse in order to meet customer satisfaction,
❖ Coordinates with back office in France for drop shipments, ensure customer to inform them with the confirmed delivery dates given by the supplier
❖ File Administrative correspondences, order acknowledgments, purchase orders and other important documents.
❖ Process Invoices and send it to the customer
❖ Assist in any other Administrative duties when called upon
Imperial Marine Services LLC
Kalba, Sharjah, UAE
Operation Coordinator cum Executive Assistant
October 23, 2006 - September 23, 2008
The Company representing Owner's requirements as BUNKERING PHYSICAL SUPPLIER in the region of KHORFAKKAN-FUJAIRAH-KALBA ports and at same time assisting Commercial Operations with Company's owned bunker barges VENTURE V and ARABIAN HORSE both of 5000 Dwt carrying both fuel and MGO. Additionally, serving as Owner's Shipagents with other 18 owned/operated vessels when trading within same region. Presently, serving several clients with an average nominations of about 17000-18000 tons of fuel.
Responsibilities includes: ❖ Reporting to the Operations Manager and assisting him with regards to Bunkering, Commercial and other Operational matters.
❖ Arranging Flight and Hotel Bookings for Client's appointed Representatives, Owners, Technicians and Crewing matters as required.
❖ Arranging Ships Arrival Information and Entry documentations with concerned Port Authorities.
❖ General communications and liaise with suppliers regarding ship's husbandry i.e. provisions, spares, repairs and supplies.
❖ Handles Quotations, LPO's to supplier as well as purchasing
❖ Prepares Fax Cover Letters, courier services and processing of in/out accounting invoices and disbursement accounts.
➢ D&K Shipping LLC which is the transport arm of D&K Holdings. It caters to the shipping requirements of its sister companies D&K Petroleum and ENOC Bunkering. It owns 2 oil product carrier ships, 2 bunker ships and 4 new bunker ships for delivery starting mid 2006.
➢ Dubai Shipping Company LLC This subsidiary owns and operates a US$150 million fleet of oil and chemical tankers trading world wide. One bunker (mother) vessel and two bunker supply vessels have been added to the fleet to support the ENOC Group's re-entry into the bunkering market operated out of Fujairah, UAE. DSC provides ship management services, both technical and commercial, for these vessels. DSC is owner of a licensed shipping agency, DSC Shipping Agency, for Dubai's port, handling agency works on behalf DSC and other ship owners.
Responsibilities includes: ❖ Reporting to the D&K Holdings Group Finance & Administrative Manager, D&K Shipping General Manager and D&K Petroleum Fuel Oil Trading Manager.
❖ Administrative Secretarial Duties for above mentioned Managers.
❖ File Administrative correspondences and Management contractual documents
❖ Scheduling of internal Conferences and Business Meetings
❖ Prepare meeting agendas and minutes.
❖ Handle and connect all incoming calls to appropriate Managers.
❖ Assisting Accounts Department for processing of invoices and payables
❖ Assist in any other Administrative duties when called upon
D&K Holdings LLC
Dubai, United Arab Emirates
Administrative Assistant
March 12, 2006 - October 12, 2006
A joint venture company between ENOC of Dubai and IPG of Kuwait. This Company was formed to synergize and consolidate the fuel oil business worldwide principally in the Middle East, Far East and Mediterranean and to trade other oil products in some dedicated areas under one business stream. D&K Holdings LLC is an Umbrella Company comprises of the following subsidiary Companies performing as independent profit centers: ➢ D&K Petroleum LLC, the trading and sourcing arm of the D&K Holdings, this supplies hundred percent of the fuel oil requirement to its sister company ENOC Bunkering (Fujairah) LLC.
ENOC Bunkering (Fujairah) LLC
Fujairah Freezone, Fujairah, UAE
Receptionist cum Executive Assistant
April 25, 2004 - March 8, 2006
Responsibilities includes: ❖ Responsible for Incoming and Outgoing calls.
❖ Providing Comprehensive Secretarial assistance to the Manager.
❖ Ensuring up-to-date filing system for easy access, both general and confidential.
❖ Preparation of Telephone Bills for payment and Courier Services arrangements
❖ In-charge of Employee's Loan and Annual Leave via web based applications.
❖ Monitoring of Employee's Holidays and Sick Leave.
❖ Prepares Fax Cover Letters, Oil Samples Deliveries and other form of Letters
Dubai Shipping Company LLC - Fujairah
Fujairah, United Arab Emirates
Acting ISM Document Controller/Receptionist
March 14, 2005 - March 8, 2006
Responsibilities includes: ❖ Responsible to the Marine Superintendent for the correction and updating of the Documented Safety and Management System.
❖ Conducting Internal Audits onboard and DSC Office Departments.
❖ Maintaining, Indexing and Updating the Company's Technical Library
❖ Maintain a list of all controlled copy holders and ensure that all amendments are forwarded to the holders as soon as practicable;
❖ Ensure that vessels and office staff working procedures are in line with the Company's Policy.
❖ Maintain an efficient Filing system for DSC in line with its existing Policy and Procedures.
❖ Ensure that all DSC forms are duly filled and sent to the office at appropriate intervals.
❖ Monitor stocks of DSC forms and stationery are within minimal numbers and arrange accordingly for replenishments.
❖ Maintain the weekly maintenance reports file and updating the Superintendents observations and rectifications are filed accordingly.
❖ Dispatching/Receiving of in/outgoing Ship's and DSC Office mails
❖ Performs other administrative tasks assigned by the Superintendents
EPPCO/ENOC Retail
Dubai, United Arab Emirates
Customer Service Agent
March 22, 2003 - April 22, 2004
A joint venture between ENOC and Caltex, the Emirates Petroleum Products Company (EPPCO) LLC operates across a variety of sectors including petroleum retailing, aviation refueling, lubricants marketing and terminalling. EPPCO has a network of over 120 service stations across Dubai and the Northern Emirates. The EPPCO brand has over the years come to symbolize speed, convenience, service and value.
EPPCO's commitment to the very highest of service standards and customer servicing are applied across its entire business spectrum.
Responsibilities includes: ❖ In charge of Supplies and Sales of Convenience Store.
❖ Control of Costs and Inventories of Supplies.
❖ Cashier and prepare Food Bench requirements.
❖ Promotes Customer's Quality Service
❖ Encoding of Invoices to Company's Human Resource Management (HRMS) Software System.
Degree: Bachelor of Science in Psychology School:Cor Jesu College - Digos City, Philippines Specialization: Clinical Psychology and Guidance & Counseling Period: June 1996 to March 2000