Contracting Coordinator
TEZ Tour Egypt
Total years of experience :18 years, 9 Months
- Preparing the contract for the new season (Freezing & through proposal from the Hotel)
- Preparing Comparison between contracts.
- Preparing Contract payment addendum.
- Preparing the flight ticket agreement.
- The process of the contracts as of preparing till the contract be signed and saved on the contracting share folder.
- Updated list with the signed & not signed contracts for the Seasons
- Discuss the Fam Trip report and How to update.
- Contact each office who is responsible for Fam Trip handling (including in the Fam Trip report)
- Handling the rate request cases
- Follow up in daily basis the emails.
- Follow up in daily basis the special offers with hotels sales offices and hotels.
- Contact the sale office for rates for main season for each tour operator and feeding them on the system.
- Feed the main season contract on TBS system including rates allotment, release etc... Of each hotel
- Feed the special offers received in daily basis on TBS
- Contact the hotels for complimentary rooms and VIPs arrangement for the travel agencies.
- Reply the daily special requests from all departments.
- Contact the hotels sales office for special offer for different tour operators and forward them for the concerned tour operator.
- Follow up the daily special offer received and feeding them on TBS
- Making reports with special offers received for each tour operator.
- Handling the extra allocation requested for each Tour operator.
- Follow up the single cases received from different department
- Knowledge and analyze market conditions and changes to effectively construct sales and marketing strategies for growth
All other contracting tasks except signing the contract
Working In conjunction with the Contracting Manager to develop and improve the systems of contract performance monitoring that enables activity and all indicators to be monitored
. Loading the Contracts In the system Sejour for all departments at the company.
. Contact, deal & negotiate with the hotels and make the Contracts with the hotels for all nationalities
. Permanently keeping In touch with the hotels to get the promotions, special offers during the whole season and get special rates for the single cases
. Loading all special offers which have been gotten from the hotels at Sejour and provide the Technical support for Accounting & Tourism departments regarding their processes In the system
- Credit accountant, responsible for the agent's accounts (YOUTravel.com " YouHotels") & its
accommodations in Egypt at Cairo and all other Destinations ( Hurghada, Sharm El Sheikh,
Taba, Luxor & Aswan )
- Supervisor of Auditing team at the File ( YOUTravel ) for Buying & Selling invoices.
- Took an advanced course in Sejour System as a Recommendation from the company to be
responsible for the System Technical Support at the tourism department.
- Prepare monthly report Including the agent's balance each month.
- Reviewing the contracts rates, Special offers, Cash payments & sharing the prices and offers
rates for tourism department.
- Reviewing the Agent & hotel's invoices in buying and selling
- Loading the Contracts of (Accommodation & Transfers) In the system Sejour for Tourism &
Accounting department.
- Contracting Coordinator at ( Contracting Department ) starting from 01.01.2012
- Responsible for accounts payable for Cairo office and all other branches of the company (SSH, HRG, LXR, ASW )
- Prepare and process accounts payable disbursements
- Maintain vendors files
- Prepare billings and reconciliations
- Oversee journal entries, cash outflows (payable) transactions
- Prepare letters of guarantee Other responsibilities
- Produce the regular monthly financial reports to the financial manager and the higher management.
- Monitor actual monthly expenditures against budget and take/recommend appropriate action to deal with any adverse budget variances.
- Participate in preparing the year end financial statements (Balance Sheet, Income Statement, and Cash flows Statement)
Perform bookkeeping services for clients including the following:
- Prepare journal entries for different types of business transactions.
- Post to subsidiary ledger.
- Prepare trial balance.
- Compile financial statements for different clients.
- Perform taxation services for different sectors
- Arrange for most of the tax examinations of different clients
- Prepare adjusted financial statements for tax purposes.