HR Business Partner
El-Seif Engineering Co.
Total years of experience :20 years, 4 Months
ensuring that projects are run in compliance with the Organisation’s requirements
providing guidance to project teams
maintaining and integrating project plans
tracking & reporting overall progress
administering the project budget
planning & scheduling resources for a group of projects
monitoring resource utilisation
performing quality reviews
establishing and maintaining the project documentation library.
Duties and Responsibilities:
1. Manage HRD Office and supervise coordinated functions to other departments in the project.
2. Supervise and delegate activities of all HR staffs.
3. Assist Head HR Officer in general personnel administration.
• Facilitate resolution of employees problems in project.
• Disseminate information and supervise implementation of company’s policy and procedures.
4. Report directly to HEAD HR Officer regarding any employment issues and grievances for proper facilitation and immediate disposition.
5. Assist PMT in policy-making (memos/correspondence) to further good relations among workers, and to secure and maintain stability and progress of operation esp. as concerning manpower mobilization and employment concerns.
6. Coordinate and supervise the conduct of Safety Orientation and ID Badging activities.
7. Supervise standby manpower and actual arrival updates and endorse on official paper the mobilization of these personnel to site.
8. Facilitate direct official communication and coordination to respective departments and agencies both internal and external to the projects.
9. Supervise project ID, passport and iqama’s expiration and renewal.
10. Assist in the translation of important documents to Arabic language, such as ID applications, temporary passport and iqama, and other important documents.
11. Perform other assigned task and related responsibilities as assigned by the head Officer and the PMT
1.Creates the master file of new arrivals, master updating of new contract offers, salaries, grades, trades and allowances confidential access through the OHR System.
2.Update the weekly report on recruitment status as per agreed schedule.
3.Pre-screening the CVs of candidate and submit to manager daily basis.
4.Maintain the data base of CVs of selected and short listed candidates on daily basis.
5.Prepare and print the payroll reports and salary denomination reports for submission to the accounts section this also includes the printing of pay slips and the subsequent dispatch of the pay slips and salary.
6.Generate all payroll reports in accordance to the accounts department requirement as Gross Salary report and labour cost report.
7.Maintain personnel records in files in files and updates computer records including new hires and resignations, leave
8.Maintain the data bank of CVs of pre-qualified candidates for manpower pooling for immediate future vacancies on a daily basis.
9.Coordinator with selected candidates to update their deployment and other status as and when necessary on an on going basis.
10.Maintaining an effective filling system for all of the recruitment related documents/ correspondences. for easy retrieval whenever required for audit, and future reference on daily basis.
11.Prepares all employment contracts, performance appraisals on time.
12.Ensure that all personal data related to each of the employees are entered in the OHR system online all records.
13.Ensure that Master Employee Record is updated in accordance with the contract status with a proper index.
14.Update the government coordinator of new hire employees for GOSI inserting through SHC.
15.Answers employee questions regarding all personnel matters and transaction such as benefit inquiries and problems.
16.Completes all necessary forms for inserting/deleting employee for insurance scheme.
17.Process leaves application in accordance with OHR system and coordinates with the Government Relations Services for exit/re-entry visa stamping.
18.Coordinate processing of employees business trips, in/out Kingdom.
19.Ensure that all flight details/tickets have been processed for all vacationers/exit employees as requested.
20.Coordinate with the Travel Agency to issue ticket and delivery.
21.Prepare and verify the ticket invoices and forward for approval.
22.Ensure that transport services have been provided for all vacationers and exit employees.
23.Making advertisement, traveling, communication.