Kimberlene Espino

-Checker for all P.O. (local & import) transactions. Responsible for ensuring the accuracy, & completeness of the data entry of the team before saving including VAT compliance.
-SAP user for item creation, price list updating, saving of AP invoice & credit memo.
-Checker of AR, shipment report, & inventory transfer.
-Responsible for discussion of all concerns directly to Purchaser, Operations Manager & Managing Director. Provides guidance & training for the team member to achieve the target completion of all transactions everyday.
-Monitor pending goods in WH, revised invoice, CN, stock adjustment, etc. Preparation of daily & monthly report. Other task assigned from time to time by the Management.

-Visa processing for newly hired employees.
-Application of employment visa, change status, residence visa, etc.
-Preparation of Job offer & labor contract. Working closely with PRO for HR related process.
-Preparation of NOQODI & eDirham top up request & bill computation for Insurance.
-Timekeeping: handling attendance for monthly payroll, SL, VL, leave salary, full and final settlement etc.
-Performing administrative task: filling of documents, encoding & updating of staff records, addressing concerns of departments. Other task assigned from time to time by the Management.

-Monitors and update manpower of the company. Out sourcing qualified applicants.
-Process hired applicants by ensuring submission of requirements and medical test.
-Schedule applicants for orientation, filling of submitted documents to their 201 files.
-Prepares contract, performance appraisal, & clearance.
-Encoding to BOSE system for database recording.
-Prepares monthly manpower graph, Purchase Requisition (PR) for HR Department.
-Conducts Training, HR Orientation and safety rules & policies.
-Assist in the administration of company activities and other HR services.
-Responsible for proper monitoring and controlling of documents
-Revising forms, job instructions, & process flow.

-Organize vehicle services for department at their request.
-Prepares (PR) purchase requisition for pantry, utility & office supplies.
-Prepares cheque request for payment of electricity & water bill monthly.
-Prepares yearly issuance of company policy and calendar for every department.
-Performing administrative task such as managing emails & phone calls, filling of documents, encoding & updating of staff records. Addressing concerns of all department.
-Assists employees for the issuance of company sticker vehicle.
-Prepares monthly attendance ratio and perfect attendance incentive of all department. -Perform other tasks assigned from time to time.

-Handles different supermarket outlets in different areas.
-Handle sales coordinators, dicers and truckers - logistics.
-Monitor truckers and key account routes from loading/dispatch station before the time of departure (beyond 4am) and ensure target delivery on-time.
-Responsible for advising late deliveries due to delays in production to the outlets covered by different routes.
-Responsible for stores’ internal audit, invoices, collections, route daily sales, ending inventory per outlet and offtake.
-Performing administrative duties: paper works, filling documents, processing and resolving complaints, rush deliveries, preparing S.O. reports, S.O. adjustments and sales forecast every day before routing.
-Manage sales exchange or B.O., checks store performance if there’s an increase in volume of breads.
-Direct reporting to Sales Manager and General Sales Manager.
-Attends morning meeting everyday.

-Handles (HORECA) Hotels, Restaurants, Cafes, and Catering Services.
-Coordinates with Account Manager and Sales Executive to achieve sales objectives and to determine new business opportunities with potential customers.
-Opening new accounts by negotiating & marketing goods to potential clients and by presenting PPT presentation with sampling.
-Tele-Sales, manages phone inquiries, and maintain sales of current accounts.
-Prepares sales forecast, daily S.O. reports and maintain client accounts.
-Assist new clients for opening accounts and creation of customer codes.
-Generates weekly and monthly sales of current accounts.
-Responsible for overall customer satisfaction.