Purchasing Officer
Serveu Facility Management
Total years of experience :19 years, 4 Months
Review, analysis and classify stock line items for adequacy and completeness of specification, catalogue group, validity and linkage of User’s requirement.
Standardize specification of general stock items and analyse potential duplicate in order to minimize inventory stock.
Collect data with regards to non-stock materials (direct purchase materials) from various User Departments and classify and assign appropriate product group and to integrate with item master product catalogue.
Create unique Product identification code for all products and services in line with all UAE branches master data catalogue system and procedure.
Analyse the annual requirements quantity based on the past consumption, forecasted demand plan, stock levels, lead time and storage capacity to maintain effective inventory.
Assist in the development and maintenance of current procedures, systems and best practices for demand planning and forecasting to ensure that the material requirements are effectively met.
Obtaining pro forma invoice from vendor for the advance payment and handed over to finance for supplier payment.
Maintain inventory levels per inventory target and minimize obsolescence, ensure that materials shall be received, inspected, handled and stored in such a manner which ensure that the quality and value are preserved in accordance with the original specification, to meet operational requirements.
Evaluate the capabilities of the supplier for the product and service classification, as applicable and submit the recommendation for the approval.
Establish and negotiate contract terms and conditions and maintain supplier relationships.
Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods.
Monitoring and coordinating deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
Preparing Materials requisition for monthly requirement based on total occupancy (4000 pax) 12000 meal a day.
Coordinating with Supplier for goods delivery and arranging a schedule.
Checking food tempratire while reciving goods as per the company policy.
Issuing materials to head check based on Menu and approved internal materials request by the Catering Manager.
Preparing Stock movement report and enter to the Software (Oracle- Hostnet / Syros) and sending to Catering Manager / Finance.
Preparing Payment Certificate end of the month for goods received and submitting to Finance team for supplier payment.
Monitor and take inventory on regular basis to compile orders based on par levels or needs.
Responsible for storage of both food & beverage and operational stock.
Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
Receive and forward all goods and deliveries in and out of the Head Chef / Kitchen Incharge.
Monitor and take inventory on regular basis to compile orders based on par levels or needs.
Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
Refuse acceptance of damaged, unacceptable, or incorrect items.
Filling Raw Materials reciving log to monitor the food tempratire of goods.
Operates front office posting software IDS Software for Posting of bills.
Completes cashier pre-shift supply checklist.
Completes guest check-in procedures.
Clarifies customers question or concerns about the charges on their bills.
Assists with distribution of month end reports as directed by accounts or front office manager.
Check and follow up on all bills on hold.
May also perform a variety of banking services for guests, Such as check cashing and foreign currency exchange.
Settles guest accounts.
Conducting market research to identify selling possibilities and evaluate customer needs.
Setting up meetings with potential clients and listening to their wishes and concerns.
Prepare and deliver appropriate presentations on products and services.
Create frequent reviews and reports with sales and financial data.
Ensure the availability of stock for sales and demonstrations.
Participate on behalf of the company in exhibitions or conferences.
Negotiate/close deals and handle complaints or objections.
Collaborate with team members to achieve better results.
Conducting market research to identify selling possibilities and evaluate customer needs.
Setting up meetings with potential clients and listening to their wishes and concerns.
Prepare and deliver appropriate presentations on products and services.
Create frequent reviews and reports with sales and financial data.
Ensure the availability of stock for sales and demonstrations.
Participate on behalf of the company in exhibitions or conferences.
Negotiate/close deals and handle complaints or objections.
Collaborate with team members to achieve better results.