Senior Tenders Officer
Safwan Trading & Cont. Co. KSC
Total years of experience :25 years, 9 Months
Roles & Responsibilities in SAFWAN as Tendering Executive. \[Table 1\]
* To produce exceptional quality tender submissions, tailored to the requirements of each individual client, producing the best possible bid for the company.
* Ensuring that tenders and business proposals meet all relevant specifications; are in line with the most recent research available and best practice; and are compliant with client requirements.
* Responsible for creating business winning documentation with an accuracy and care to an exceptionally high standard.
* Responsible for updating all spreadsheets, databases and company sales records and to produce reports for both the team and for the board of directors when required.
* Reporting to the General Manager and being responsible for advising and guiding senior members of staff on pricing options.
* Checking various Tender Search systems on a daily basis and identify any contracts which may be of interest to the Company, either to bid or for market intelligence purposes.
* Handling and satisfying customers’ requirement from MOH, KOC & Private Hospitals.
* Responsible for the International Purchases and dealing of Medical Equipment department.
* Responsible for allocated workflow, take ownership of individual tenders being handled by the department and control the key milestones within each submission.
* Liasoning with the clients and maintaining confidentiality to ensure that the quotes are the competitive quotes.
* Responsible for ensuring tenders are submitted consistently ahead of the deadlines set by the tendering authority.
* Ensuring the deliveries of the goods received in time to avoid any penalty.
* Acting as a key person between the company and suppliers for International & Domestic Purchase.
* Responsible for International and Domestic Purchase for Dubai, Qatar & Kuwait.
* Responsible for pricing strategy for the brands in the company.
* Manage Inventory & Technical department to ensure seamless International Purchase.
* Analyzing inventory supplies to see where replenishment may be needed and then placing orders with suppliers.
* Creating & Sending Request for Quotations (RFQ) to the international and local suppliers.
* Understanding the markets to acquire the best available goods based on market research.
* Validating the Purchase Order & Customer Orders in IFS.
* Responsible for Sales & Purchase forecasting based on the detailed monthly reports.
* Negotiation with international suppliers to obtain the best possible deals.
* Meeting with vendors to understand new products and to negotiate prices.
* Responsible for Confirming the Purchase & Customer Orders with the suppliers.
* Planning to prepare for sales, special promotional events and for what new products could be successful.
* Sending queries to shipping companies for shipment quotations and confirming the least quotation.
* Getting the approval for the least quotation and preparing the monthly freight reports for further proceedings.
Roles & Responsibilities In Technical Education Institutes As Registrar: \[Table 2\]
* Handling various Human Resource and General Administration functions.
* Maintaining Employee Data & Implementing HR policies, Systems and Procedures for the HR development.
* Meeting Faculty & Staff requirements through Notices, Advertisements and Other resources.
* Conducting Initial Interview for ‘Recruitment and Selection’ activities.
* Conducting New Employee Orientation and addressing their grievance.
* Maintaining Staff Records, Coordinating Employee Performance & Appraisal Programmmes.
* Monitoring Wage & Salary administration and coordinating in salary increments.
* Monitoring Attendance & Leave records of both Students and Staff.
* Grievance Handling, Investigating and Resolving Queries and Complaints of both Staff and Students.
* University Inspections, Documentation and liaisoning with Universities and Government offices.
* Dealing in New Admissions, Fee Submission and Outstanding Fee Recovery work.
* Necessary assistance and guidance to Accounts department whenever required.
* Motivating the Staff and Students for their Morale and Personality Development.
* Student related affairs like Discipline Maintenance, Class Arrangements.
* Active participation in Event Management, Placement, Counseling for New Admissions, etc.
* Attending Group Management meetings, Faculty meetings, Task Group meetings and Students Meetings.
* Transport Management, Security checks, Hostel, Mess, Canteen & Housekeeping checks.
Responsible for overall operations of Used automobiles Purchase, Sales & Service related affairs.
Responsible to provide an excellent service experience for our customers.
Assisting the Manager in the daily operations including customer interaction, staff training, etc.
Directing employees in all areas of operations, as well as back office responsibilities such as reconciliation, bank deposits, and inventory.
Appraises all incoming of used vehicles based on performance chart.
Supervises sales & service people to ensure job is done completely and customers are happy.
Preparing and administering annual operating forecast and budget for the used-vehicle sales department.
Partner with the Financial Services department outsourced to develop and coordinate best practices for the most efficient and effective sales approach.
Helping & convincing clients with loan facilities and providing best possible EMI to ensure deal.
Forecasting goals and objectives for sales, gross, and key expenses on a monthly and annual basis.
Responsible for pricing strategy for the automobile brands in the company with due management approval.
Manage Works & Technical department to ensure seamless customer satisfaction.
Coordinating with new car sales, service department for purchase & sales of used cars.
Negotiation with local car dealers to obtain the best possible deals.
Meeting with Maruti delegates to understand new introduction & market survey.
Planning for special promotional events and fairs at various places.
Responsible for verifying the history and getting bona fides of the seller and also carry out R.T.O. verifications before buying the car.
Arranging the space for the display of used cars & yard for stock of cars.
Assisting the clients for breakdowns, crash, etc.
Settling the queries and complaints by the clients.
Ensuring and maintaining the IPR with new and old customers for deferred business.
Roles & Responsibilities In Hospital As Manager: \[Table 3\]
* Bed to bed round, Patients counseling and attending the complaints of patients and its attendee’s in the hospital.
* Monitoring Staff Attendance & Leave Records, Bills, Payments, Outstanding Payments, etc.
* Recruiting Nurses, Paramedical Staff and Other Supporting Staff in the hospital.
* Monitoring & Managing Events like CME programmes, Workshops for Health workers in the Hospital
* Tours to various industries for the purpose of promoting hospital healthcare services.
* Monitoring the Camp Team and Camps of various departments of hospital in urban and rural areas.
* Sales of Health checkup plans and other schemes.
Roles & Responsibilities As Sales Executive: \[Table 4\]
* Promoting medicine brands to Doctor’s and Chemist for sales.
* Making Chemist calls and C&F Agent call to monitor sales for feedback of sales strategy implemented.
* Attending company trainings & meetings for sales analysis, sales activities & forecasting.