Document Controller cum Site Admin
Tornado General Contracting LLC
Total years of experience :11 years, 11 Months
Prepares document control procedure as per Filing System for both internal and external documents in line with project guidelines.
Responsible for the effective and efficient document control in accordance with established procedures and ISO standards.
Maintain custody of all records, ensuring secure and confidential storage of technical and non-technical documents.
Maintains and ensures that the Master Tracking Register of document flow are updated.
Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
ADMINISTRATION
Provides full secretarial and admin support to the Project Team
Monitors and makes requisition to replenish office stationeries and supplies
Prepares and submits expense / Petty Cash Report for Project Manager's approval
Liaises with Consultant regarding the necessary passes required at Site
Prepare and request for all personnel (Tornado and Sub-contractor) prior to their Mobilization to the Project
ONBOARDING OF SUB-CONTRACTORS - Liaises with Sub-Contractors in completing the documents required by the Project Welfare ensuring and verifying that all of these are in compliance with the requirement prior to submission to Client for further review and approval.
DOCUMENT CONTROL
Prepares document control procedure as per Filing System for both internal
and external documents in line with project guidelines.
Responsible for the effective and efficient document control in accordance
with established procedures and ISO standards.
Maintain custody of all records, ensuring secure and confidential storage of
technical and non-technical documents.
Prepares Monthly Statistics / Status of all technical and non-technical
submittals / reports.
Maintains and ensures that the Master Tracking Register of document flow
are updated.
Responds in a timely manner to requests to retrieve information,
information searches and general requests for support from
project/department personnel.
Prepares Inspection requests as per the details given by the Site Engineer.
SECRETARIAL / CLERICAL
Provides full secretarial and admin support to the Project team and
department
Maintains Calendar of Activities and Meetings
Takes Minute of Meetings and maintains records for project team
Performs data entry
Composes letters, memorandum and reports as assigned
Prepares and raise purchase requisition of office stationery and supplies
Distributes incoming / outgoing correspondence and filing the same in
accordance with the filing structure
Spearheads the mobilization of Staff and Workers for the Project
Liaises with the Client and Consultant regarding the necessary passes and
permits required in the Project Site.
ACCOUNTS
Handles and disburses Petty cash
Prepares and submits expense report to management for approval
Prepares document control procedure as per Filing System for both internal and external documents in line with project guidelines.
Responsible for the effective and efficient document control in accordance with established procedures and ISO standards.
Maintain custody of all records, ensuring secure and confidential storage of technical and non-technical documents.
Maintains and ensures that the Master Tracking Register of document flow are updated.
Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
ADMINISTRATION
Provides full secretarial and admin support to the Project Team
Monitors and makes requisition to replenish office stationeries and supplies
Prepares and submits expense / Petty Cash Report for Project Manager's approval
Liaises with Consultant regarding the necessary passes required at Site
Prepare and request for all personnel (Tornado and Sub-contractor) prior to their Mobilization to the Project
ONBOARDING OF SUB-CONTRACTORS - Liaises with Sub-Contractors in completing the documents required by the Project Welfare ensuring and verifying that all of these are in compliance with the requirement prior to submission to Client for further review and approval.
Prepares document control procedure as per Filing System for both internal and external documents in line with project guidelines.
Responsible for the effective and efficient document control in accordance with established procedures and ISO standards.
Maintain custody of all records, ensuring secure and confidential storage of technical and non-technical documents.
Maintains and ensures that the Master Tracking Register of document flow are updated.
Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
ADMINISTRATION
Provides full secretarial and admin support to the Project Team
Monitors and makes requisition to replenish office stationeries and supplies
Prepares and submits expense / Petty Cash Report for Project Manager's approval
Liaises with Consultant regarding the necessary passes required at Site
Prepare and request for all personnel (Tornado and Sub-contractor) prior to their Mobilization to the Project
ONBOARDING OF SUB-CONTRACTORS - Liaises with Sub-Contractors in completing the documents required by the Project Welfare ensuring and verifying that all of these are in compliance with the requirement prior to submission to Client for further review and approval.
N/A