Kumiko Sasaki

Position - Executive Assistant to the Managing Director (French Lebanese) in charge of Middle East and KSA
• Coordinating and facilitating the executive`s calendar to arrange the travelling, meetings and conferences. Arranging business trips, preparing itineraries and maintaining travel records.
• Performed various highly sensitive and confidential executive and administrative support duties including issuing of new assignments, employee evaluation and promotion.
• Initiating smooth global conferences arrangements by inviting the attendees from Global Headquarter (GHQ) and affiliated organization by closely coordinating with the management dispersed around the globe.
• Receiving executive visitors from GHQ and/or external organizations. Coordinate with their management offices to schedule meetings and to find necessary logistics arrangements.
• Responsible to send e-mails and documents to the managements of partners and distributors on behalf of the Managing Director (MD).
• Receiving and screening visitors and incoming calls, determining the priority matters, and providing alert messages to the MD and/or Directors.
• Consolidating and editing incoming reports and correspondence; making preliminary assessment on documents for the Executive’s signature.
• Processing Travel Orders and Expense Reports.
• Processing approval of leave requests on behalf of MD through SAP system.
• Medical and variety of personal support to MD and his family for their smoother living at the assignment locations abroad

• Position - Executive Assistant to the Chairman (CEO) and the President in charge of Middle East, Near East and African market
• Performed various executive and administrative support duties that are highly sensitive and confidential including assignment order, employees’ evaluation, promotion and salary negotiation.
• Attended all the internal and external Management meetings as a translator and to follow up the key projects and requested actions by closely monitoring and communicating with each function heads.
• Accompanied business trips, lunch and dinner of the Chairman to meet various levels of stakeholders in the regions with skilled interacting manners.
• Initiated agenda of business trips, arranged logistics of the trips and processed expense reports.
• Organized management events attended by all the employees in GCC, such as Company Policy Meeting, Factory Opening Ceremony and Launching of New FY Budget Meeting and assumed the role of the conference interpreter.

Position - Executive Assistant to the Vice President and General Manager (French) in charge of Interior Systems, Japan, Korea, Thailand, Indonesia region
• Performed various executive and administrative support duties that are highly sensitive and confidential including assignment order, employees’ evaluation and promotion.
• Coordinated with global offices in Korea, Thailand, Indonesia and the head officer in France for smoother operation required for global meeting arrangements, executive reporting and their business travelling to meet the Vice President (VP).
• Controlled schedule, arrange key meetings, global conference calls, luncheons/dinners, international business trips and provide support to the executives’ families
• Received executive visitors from Global Headquarter and external organizations. Coordinated with their management offices to schedule meetings and to find necessary logistics arrangements.
• Received and screened visitors and incoming calls, determining the priority matters, and providing alert messages to VP.
• Responsible for consolidating, editing and issuing various PPT presentations for executive meetings.
• Controlled executive`s calendar to arrange his travelling, prepared itineraries and maintained travel records.
• Processed approval of Travel Orders and Expense Reports on behalf of VP through SAP system.
• Administration Handlings: Initiated assignment/demobilization order documents. Arranged visa applications and administrative registrations.
• Coordinated with recruiting companies for hiring and arranging interviews and necessary HR process.
• Medical and variety of personal support to the VP and his family for their smoother living at the assignment locations abroad.

02/2010 - 05/2014 Rabigh II Petrochemical Expansion Project, run by the JV of Saudi Aramco and Sumitomo Chemical Co. Ltd. with a US$7 billion investment

Seoul, South Korea (07/2012 -05/2014), Yokohama, Japan (02/2010 -06/2012)

Position: Executive Secretary to the Managing Director

• • Executive Assistant to the top Management (Saudi Arabian) of the mega project, Rabigh II Petrochemical Expansion Project. Assigned to this position in February 2010 in Yokohama Japan and mobilized to Directorate Office in Seoul, Korea in September 2012 to continue to support the Managing Director (MD).
• Led the project for establishing new organizations to a success, opening/closing offices, mobilization/demobilization planning, and setting up new roles/procedures.
• Performed various highly sensitive and confidential executive and administrative support duties including issuing of new assignments, employee evaluation, promotion and audit.
• Realized smooth global meeting arrangements and executive reporting by proactively grasping the business status at the affiliated organization by closely coordinating with management dispersed around the globe
• Coordinated with affiliated organization and Project Managers at each Project Management offices in Seoul, Milan and Saudi Arabia for smoother operation required for global meeting arrangement, executive reporting and their business travelling to meet MD.
• Received executive visitors of outside organizations. Coordinate with their management offices to schedule meetings and to find necessary logistics arrangements.
• Received and screening visitors and incoming calls, determining the priority matters, and providing alert messages to MD and/or heads of other global project offices.
• Consolidated and edited incoming reports and correspondence; made preliminary assessment on documents for MD’s signature.
• Responsible for consolidating, editing and issuing Weekly and Monthly Reports to the Head Management Office in Saudi Arabia by collecting the reports from each function heads.
• Led and assisted secretaries and assistants assigned to each global Project offices to motivate them to achieve their roles and responsibilities to meet Project standard.
• Coordinated and facilitated the executive`s calendar to arrange his travelling, meetings and conferences. Made his travel arrangements, prepared confidential itineraries and maintained travel records.
• Processed Travel Orders and Expense Reports through SAP system.
• Administration Handlings: Initiate assignment/demobilization order documents. Responsible to communicate with Headquarter to proceed and follow up various assignments. Arranged visa application and administrative registration. Assisted Business Manager for his smoother operation.
• Medical and variety of personal support to MD and his family for their smoother living at the assignment locations abroad.

09/1989 - 01/2010 Fuji Imvac Inc., Yokohama, Japan
Semi-conductor and aviation related design and manufacturing company

(concurrently, with the job at YC&AC, 2005-2009 and Mercure Hotel, 2010)

Position - Import & Export Manager (1989-2010)
• Manage all Import and Export transactions including negotiation with overseas’ manufactures and customers for technical specifications, pricing, delivery time and other conditions.
• : Order placement, delivery time control, customs clearance handling, claim managements, translation of technical documents, making operation manual for domestic sales.
Main Import Products: Fuel, Turbine Engine, Semi-conductor and Vacuum related parts, Aviation Models, Electric components, UAV (Unmanned Vehicle) equipment.
• : Offer to buyers, order acknowledgement, delivery time control, create export documents (invoice, packing list, various certificates), customs clearance and translation of operation manual.
Main Export Products: Aviation related products (UAV), Gasoline Engine, Semi-conductor related systems, Vacuum Systems, Meteorological Observation Systems etc.

Position - Secretary to the President (1989-1992)
• Responsible for secretarial work for the President.
• Plan and coordinate various aviation related events and lecture presentation.
• Arrange local and international business trip (accommodation and flight booking etc.).

• Responsible for variety of roles as a mission at historical membership sports club established in 1868 for foreign executives living in Japan from all over the world.
• Manage all sales data entries, control of 800 receivable accounts, issue monthly statements, control overdue accounts, cash transactions (petty cash and bank transfer).
• Responsible for making reports for sales analysis, accounting reconciliation and updating Membership database.
• Administration Work: Employees` entrance and resignation, paid holiday control, monthly salary calculation.
• Set up accounting procedures for company hosted events to lead effective sales activities.
• Resigned as recruited by an ex-manager who took the post of Vice General Manager at a new opening hotel.
• Supervise the Reception with shift works.

03/1987 - 09/1989 Atlas Copco AB, Yokohama, Japan
Swedish precision instruments maker for compressors and mining machines
Executive Secretary to the Swedish Branch Manager and concurrently, Import Trading Clerk, Logistics Department

Position - Secretary to Branch Manager
• Executive Secretary to the Swedish Branch Manager.
• Responsible for secretarial work for the manager.

Position - Import Trading Clerk, Logistict Department
• Practical Import work to import own products from the head office and the overseas branches. Placing orders, delivery time control, arranging customs clearance and correspondence for various adjustments and negotiations.
• Resigned for closing of the branch.

02/1983 -03/1987 Commerzbank AG, Tokyo Branch (German Bank)
Secretary and Over-the-Counter Clerk, Accounting & Administration Department


Position - Over-Counter Clerk, Accounting & Administration Department
• Secretary to the German Department Managers.
• Dealing Room Assistant clerk.
• Administration Assistant clerk.
• Responsible for reconciliation work for whole transactions within the bank, data input to the exclusive system, creating vouchers and various reporting to the head office.
• Assistance for Monthly Reporting to the Head Office in Germany.
• Resigned for moving.