Office Manager cum Executive PA
Sahra Group
Total years of experience :18 years, 5 Months
Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Duties included but not limited to the following:
- assign and monitor clerical, administrative and
secretarial responsibilities and tasks among office
staff
- allocate available resources to enable successful
task performance
- co-ordinate office staff activities to ensure
maximum efficiency
- evaluate and manage staff performance
recruit and select office staff
- organize orientation and training of new staff
members
- coach, mentor and discipline office staff
design and implement filing systems
- ensure filing systems are maintained and current
- establish and monitor procedures for record
keeping
- ensure security, integrity and confidentiality of data
design and implement office policies and
procedures
- oversee adherence to office policies and
procedures
- analyse and monitor internal processes
implement procedural and policy changes to
improve operational efficiency
- prepare operational reports and schedules to
ensure efficiency
- co-ordinate schedules, appointments and bookings
- monitor and maintain office supplies inventory
- review and approve office supply acquisitions
- handle customer inquiries and complaints
- manage internal staff relations
- maintain a safe and secure working environment
Working in a fast paced environment, giving full administrative support to the overall operations and the company as a whole. Duties include but not limited to the following:
- Maintain executive appointment schedule by
planning and scheduling meetings conferences
teleconferences and travel
- Conserve executive time by reading researching
and routing correspondence and email drafting
letters and documents collecting and analyzing
information
- Provide historical reference by developing and
retrieval systems and recording meeting
discussions
- Managed day-to-day operations for all construction
sites
- Scheduled and managed job site safety meetings,
management and organization of construction
office
- Ordered and coordinated delivery of material and
equipment
- Responsible for quality control by tracking status of
orders and scheduling equipment installs
- Managed billing and collections for all project