Executive Administration Assistant
Abyat Capital Real Estate Brokerage
Total years of experience :12 years, 11 Months
▪ Run and execute day-to-day activities of a real estate business unit.
▪ Working on Real Estate CRM System on a Daily basis.
▪ Answer and respond to customer inquiries and needs.
▪ Handle and process customer needs and requirements relating to real estate deals.
▪ Interact with clients, owners, tenants and lessees and handle their requests and needs.
▪ Assist and support real estate attorney in handling litigation cases.
▪ Prepare drafts, agreements, leases and other related documents.
▪ Assist and support administrative staff in processing customer requests.
▪ Interact, plan and schedule meetings and conferences between tenants, owners, communities, project developers and attorneys.
▪ Maintain and manage all databases relating the real estate functions and activities.
▪ Ensure compliance of all laws, local, state and federal laws relating to real estate transactions.
• Provide literature and information to clients concerning local, interstate and international tours, travel routes, accommodation, local customs, fares, and travel regulations.
• Discuss client requirements and advise on suitable options.
• Plan, prepare and cost itineraries (travel plans) for clients.
• Make travel, accommodation and related bookings.
• Confirm bookings and notify clients of luggage limits and insurance, medical, passport, visa and currency requirements.
• Issue tickets for travel, accommodation vouchers and all relevant documentation.
• Collect payments and maintain records of transactions.
• Assist with changes to travel arrangements and bookings where required.
▪ Book tickets for foreigners & submit all travel Procedures.
▪ Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
▪ Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
▪ Answers questions about organization and provides callers with address, directions
▪ Welcomes onsite visitors, determines nature of business, and announces visitors to appropriate personnel.
▪ Updates appointment calendars.
▪ Receives, sorts, and routes mail, maintains and routes publications.
▪ Takes payments for services and products.
▪ Prepares travel vouchers.
▪ Orders, receives, and maintains office supplies.
▪ Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
▪ Make the documentation system
▪ Compile payroll data, such as timesheets, vacation time and benefits deductions, garnishments.
▪ Enter in pay rate changes, tax withholding information, 401k contribution changes and other employee information as needed.
▪ Maintain payroll records.
▪ Poll electronic timesheets and review the downloaded information for completeness and accuracy.
▪ Process biweekly transfer payroll data to Paycor and payroll funds to 401(k) provider and other benefits providers as necessary.
▪ Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs).
▪ Maintaining statutory books, including registers of members, directors and secretaries
▪ Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
▪ Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies.
▪ Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
▪ Liaising with external regulators and advisers, such as lawyers and auditors.
▪ Taking responsibility for the health and safety of employees and managing matters related to insurance and property.
▪ Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.