Manager- Compensation & Employee Services
Oman Insurance Company
Total years of experience :6 years, 10 Months
• Lead the Compensation & Benefits function
• Performance Management - implementation & ensuring departmental compliance with the process
• Compensation analysis, monitor budget, cost analysis and supervising monthly HR MIS
• Adapted salary increment matrix linked to market comparative ratio for Annual increments. Full management of increment cycle
• Effective implementation of company’s policy for variable pay (Bonus and Sales incentive Schemes), ensure accuracy and confidentiality on disbursement of the same
• Ensure timely and accurate processing of WPS & Non WPS Payroll
• Established employee exit process
• Ensure effective communication between senior managers and stakeholders
• Ensure managers implement HR strategies and policies & procedures
• Developed & implemented system of internal controls across the function
• Recommend improvements to HR practice and direct the implementation of policies & procedures.
• Appointed for decision making on all the staff requests, influence decision of HoHR on deviation through recommendation and relevant facts
• Work closely with HoHR to speed up the process of executive recruitment, their smooth joining and ensure full confidentiality on the assignment / relevant info.
• Prepared, edited correspondence, communications, presentations and other documents
• Conducted research, assembled and analyze data to prepare reports and documents
• Managed and maintained executives schedules, appointments and travel arrangements, coordinated meetings and events
• Recorded and distributed minutes of meetings
• Receive and interact with incoming visitors
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary
Contribution to Group Finance
• Maintain calendar of CFO (Appointments) and furnish required information/documentation for meetings/appointment by coordinating with sources within and outside the Department.
• Travel arrangement (flight- Hotel booking to settlement of trip)
• Screen incoming mails and telephone calls, action responses, re-direct correspondence
• Maintain high level of confidentiality, tactfully deal with all senior executive
• Meeting/ Conference/ Event arrangement
• Full range of assistance to AIM( Al Futtaim Idea in Motion) Committee, with effective involvement in the AIM projects
• Drafting meeting minutes (wherever my involvement exist)
• Effective follow up on pending issues
• Maintain the GD-F records with user friendly filling system
• Other administrative jobs such as stationery, Petty cash management or set up for new employee etc.
Contribution to Shared Services Finance
• In charge of all payroll input for all the SSF companies (nearly 2000 employees), with compliance of AFG policies
• Responsible for the smooth Group Payroll Run with effective coordination of STS
• Effective coordination with all the HR departments
• Responsible for ICM accounting for all DFC companies
• Maintain Dashboard to measure the performance of the SSF staff
• Responsible for processing all the document renewals such as service contract, work permit, visa, passport.
• Responsible for the safe passport control
• Effective coordination for employee joining as well as leaving process of the employee
• • System inputs- SAP - Maintain employee master data, Hiring action, Leaving Action, Loan recovery, leave input, additional payments, payroll, Bank details, Maintain Company org structure.
• Effective coordination with new recruits and update the Organisation Chart monthly basis.
• Coordination of all recruitment activities involving the following:
Coordinate with Advertising agency & internal Business Heads to release advert in Local & Overseas Newspaper.
Collection & Screening CV’s
Coordinated for arranging the assessment centre conducted by Recruitment Department.
Preparation of Job Offer based on Recruitment Request & prepare Appointment letters
Resume Database management
Ensuring all arrangement are done effectively for overseas recruitment trip well in advance.
• Coordination with Local Agency for Education Certificate attestation for prospective employees.
• Effective Coordinate with all the functional Managers on the recruitment issues.
• Processing document for employment visa’s as well as constant follow up on same with Al Futtaim Group Administration
Department.
• Coordinate with the candidate of different nationality; ensure their safe arrival to Dubai to take up the employment.
• Administer reference check for new employee.
• Joining Formalities -Employee Induction
Welcoming new Employee
Keep New Joiners aware on company policy benefits
• Administrating all Probation reports & Confirmation as well as promotion letters
• Preparing monthly recruitment activity report
• Providing inputs for temporary staff salary and settlement of any petty cash payment and new staff air passage.
• Researching and providing inputs to HR Team on various HR related project
