Cost Controller
TOTAL Abu Al Bukhoosh
Total years of experience :23 years, 11 Months
Scope: Budget, Cost Control and Reporting
Handling: Drilling, Geosciences, Field Operations, Logistics and HRD Personnel
Budget
o Budget exercises - Section Meetings, Consolidation/Presentation to CEO, SVP & Managers
o Collect commitments & expenditures outside commitments with cumulated actual costs to date
and forecast the final costs for Estimated final costs
o Contribute to preparation of the Long-Term Plan-5 years and ensure consistency between the
LTP, the Budget and the medium-term operations schedule and consolidate and report
o Ensure that the budget is in line with operations work program
o Input Budget to upload budget on SAP to have proper reporting and control
o Ensure actual costs are in line with budget & alerts on potential budget forecasts overrun
o Perform detailed variance analysis prior to budget meeting
o Issue running cost report as and when required by Supervisor
• Cost Control
o Control, validate and amend when necessary, the accuracy of invoices before payment process.
o Prepare the month end accruals ensuring that actual costs in the accounts effectively
correspond to the best monetary estimation of work done and/or value of goods delivered
o Prepare the year end accruals reversal when GR or SES is issued for prior year accruals & to
check and reverse when needed year end accruals and avoid duplication of cost in a year
o Clear the cost centers before month end closure
o Monitor the CAPEX accounts for any negative impact assisting to run depreciation smoothly
o Cover during absence meet other cost controller's duties
o Monitor the outstanding commitments and clear all pending items & ensure the Delivery
Completed status for job completed - Report cleaning
o Prepare in line with operations work program phasing for the budget once the Initial budget is
finalized
o Execute ADHOC reporting to the management when necessary
o Issue UCDS-UNISUP Contract Data Sheet-to monitor cost are identified properly and
contribute to the respect of contractual payment deadlines for invoices (Input of contract
elements in the MIS) & to check and validate if the UCDS are assigned to proper service master
and cost element for each contract
o Issue CAPEX guide reporting on work in progress or completion to reflect the Assets to be
delivered
o Prepare debit notes for cost reallocation between ventures (ABK / KHUFF / PREKHUFF)
o Ensure budgets are available before expenditure authorization and validate allocations and
cost element (GL) - Procurement work flow - Release of PR/ CO
o Ensure that, at the end of month, actual in the accounts effectively correspond to the best
monetary estimation of work done and/or value of goods delivered.
• Reporting
o Assist in preparing final report to HQ & ADNOC for budget and actual expenditures
o Prepare budget variance comments in issuing budget booklet
o Provide statement on the variances in the Mastersheet for each budget
o Submit monthly cost report to Department Managers in line with Finance Métier
o Maintain ADNOC Khuff assets reporting and actual costs on the JV
o Check monthly KPI / YTD report and amend when needed the explanations of the variance
between and actual and budget phasing
o GR/IR clearing of outstanding invoices checking in respective departments
• Audit and Year-End Closing
o Provide Auditors with reconciliations & Variance analysis of Cost report (OPEX & CAPEX)
o Answer auditor's questions and play an active role in the resolution of any audit exceptions,
under the coordination of the Joint Ventures function
o Prepare Capital expenditure - Budgeted items as at end December
o Carry out documentation to report on Financial statement for internal cost control analysis.
Awarded: Employee of the Month (November 2008)
• Manage the day to day operations of the Sales & Billings Department for all offices across the Middle
East Region that includes, Abu Dhabi, Al Ain, Dubai, Qatar and Bahrain
• Reports directly to the Regional Finance Director that includes receiving first hand instructions from
Top Management regarding account information requirements and achieving to provide as needed.
• Single-handedly accomplished the centralization of the invoicing system for both External Invoicing and Inter/Intra Company Automated Billing System that streamlined the procedures of the company having a unified billing process in the region whereby created an advanced & smooth administrative workflow that benefited the company in terms of time management & manpower utilization.
• Carry out a managerial role in a team of six in ensuring the welfare of the staff under the Billing
Department including performance development review, individual skills training, timesheet and
overtime approvals, leave plan, shuffling of workloads to eliminate familiarity and ensure the proper leave-cover replacement whenever necessary.
• Oversees the proper recording of transactions namely invoice preparations, invoice postings, cash & cheque collections, inward bank remittances, payment allocations and postings, PDC safe-keeping and monitoring and periodical issuance of Statement of Accounts to Clients.
• Deals directly with Project Managers, Business Analysts and Function Leaders on their projects relative to Inter/Intra Company invoicing - Sell Outs & Buyins
• Prepares monthly reports as part of the MBR (Management Business Report) required by Global Head Office in UK, including but not limited to: Aged Debtors Analysis, Cash Collection Monthly - actual vs. target, Graphical presentation of trend for Invoice Issued & Unissued, Inter/Intra Company
Reconciliations, Debtors & WIP report, etc.
Accountant:
• Planning, organizing and processing of Inter Company Invoices for Buy-ins, Sell Outs & Recharges and simultaneously recording and posting issued invoices. Prepares monthly schedules for ending balances and secure Inter Company confirmations from other offices.
• Recording and posting External Invoices in the company system to reflect on Project Financial Status Report for Project review and analysis and Sales Ledger Control Account.
• Assisting Commercial Department & Project Planner in clearing out Project Anomalies including but not limited to project financial status assessment and evaluation on Labour and Direct Costs anomalies along with computation of amendments and rearrangements of forecast bills.
• Preparation of Invoices for Supervision Projects that includes consolidating Timesheets, preparation of Summary, Actual Invoice and Cover Letters. Ensuring that invoices go out to the Client in a timely
manner and that information and figures are true and precise.
• Provides relevant and accurate reports and regarding Clients’ invoices as needed by the Credit
Department in chasing overdue payments thereof.
• Preparation of Weekly and Monthly Aged Debtor Analysis for the ME Region, Debtors & WIP Analysis as well as consolidation and monitoring.
• Receiving and processing of payments from Clients consecutively recording and posting of Cash
Receipts Vouchers in addition to allocation of payments per invoice and per project and issuing official receipts and cheque monitoring. Maintain Cash Book and weekly Bank Reconciliations.
• Performs monthly Bad Debts Provisions, Commissions and Direct Costs postings & allocations for Overhead Analysis and Gross Profit per Project Performance report.
• Prepares Balance Sheet Reconciliations and other various monthly reports as needed by the
Management and Hyder-UK Head Office.
• Maintains and monitors Debtors Database, Sales Ledger Book and Cash Receipts Book
• Act as leave-cover for other Accountants who handle Payroll and Payables.
Awarded: Employee of the Year (2005)
• Preparation of Monthly Financial Statements such as Balance Sheet & Income Statement
• Prepares monthly and audited Financial Statement as well as other required reports by the
Management at the Head Office in Korea.
• Performs consolidation & Monitoring of Aging of Accounts Receivables
• Processing of Cash / Check Vouchers for various payables
• Monthly recording of Sales Book and Cash Receipts Book
• Processing of Bank related transactions and other Official Business Trips
• Preparation of Outstanding Accounts Payable per Supplier
• Processing of Employees’ Payroll and Salary Deductions
• Handles Bureau of Internal Revenue (BIR) transactions as well as filing, application, remittances,
reporting & auditing issues and documentation including Annual Income Tax returns for the company
& its employees.
• Prepares all documentations for monthly, quarterly & annual reports to various government agencies
including various company correspondences.
Post Graduate Master in Business Administration 2001 to 2002 (Substantial Units Taken) Angeles University Foundation Angeles City, Philippines College Education Bachelor of Science in Business Administration, Major in Marketing 1996-2000 Bachelor of Science in Accountancy / Commerce 1996-1998 Angeles University Foundation Angeles City