Senior HR and Admin Officer
Columbia University Middle East Research Center
Total years of experience :19 years, 3 Months
• Managing all employment, consultancy and service agreements to local and foreign employees, service providers while monitoring performance and compliance to the terms of agreement and in line with the local laws and regulations.
• Responsible to ensure all benefits are in place accordance to the HR policy, and that all employees access information and benefits, as they are entitled.
• Information Management System & succession plan.
• Formulating recruitment strategy and plans to achieve desired level and quality of workforce for all areas.
• Developing, updating and implementing assigned policies and procedures (HR, Logistics and Administration), ensuring consistency of HR strategy.
• Managing Performance Evaluation plan for staff and provide advice and assistant when conducting the performance evaluation.
• Responsible for the analysis of training needs for employees, the development of appropriate training plans, securing the necessary budgets and the optimum matching of training needs with resources available.(Training and Talent Management)
• Providing basic counseling to staff that have performance related obstacles. (Performance Development)
• Managing and ensuring New Employee Orientations (NEO) training is in compliance with standards
• Managing the recruitment and Selection process by schedule, organize and conduct interviews for candidates
• Responsible for Health Insurance plan.
• Providing information and assistance to staff and supervisors on human resource and work related issues
• Maintaining employees leaves benefits, holidays, pay schedule, travel benefits and daily attendance sheet
Financial Functions and responsibilities:
• Preparing Financial Reports and follow up on monthly and annual reconciliation with the headquarter
• Managing the administration budget expenses and controlling the balance.
• Controlling the petty cash, general and programs
• Organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Managing Procurement process and follow up on payments, accounting statements for service provider.
• Managing with the finance team the process of payroll and taxation matters on accurate and timely manner for all staff while maintaining strict confidentiality at all times.
• Processing payments for consultants in coordination with their line managers and finance team.
• Handle year-end computation of payroll income taxes; calculate and determine the annual taxable income and payroll income taxes and social security on annual payroll at the end of the year.
• Assist in providing coordination between Administrative/Human Resources, Logistics/Procurement, Programs and Security Departments as required.
• Monitor measure and report HR issues, opportunities and development plans and achievements within agreed formats and timescales.
Proposing a professional Organizational Policy & procedures to be approved by the COO.
• Manage and develop direct reporting staff
• Manage and control departmental expenditure within agreed budgets
• Liaise with other functional/departmental managers so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes and achievements
• Maintain awareness and knowledge of contemporary HR development theory and methods and provide suitable interpretation to directors, managers and staff within the organization Managing and verification all personnel & administration issues i.e. completing hiring papers required, signing contracts, petty cash, etc..
• Ensure activities, meet and integrate with organizational requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care.
• Assist in preparing annual budget and budgeting for events and activities to be implemented within Jordan Breast Cancer Program
• Reporting monthly expenses; quarterly and yearly Financial Progress Report with KPIs.
• Collect offers and indentify
• Promote and build good working relationships with all parts of the company and service provider, providing advice and assistance to all staff on any aspect of financial or accounting processes and procedures.
• Translation of documents, reports and website content from English into Arabic and vice-versa for internal or external use of the Embassy like; outgoing, incoming correspondences and documents for the Embassy from and to Ministries, Embassies, factories and organizations. In addition to different departments’ correspondences in the Kingdom or abroad, also doing the Job of Labor welfare Assistance reputable in addition to some administrative assistant works;
• Work as an interpreter of his Excellency, the Ambassador in the internal meetings and any other official purpose as and when required.
• Draft Materials in English and Arabic for publication or any other business
Worked at the Administrative department; I was the admin assistant for all of the following: employers issues, making an interview with new applicants in the company informing them about the project, asking about their qualification regarding the work related to the position they want to recruit. Work depends mainly on making meetings with other main companies, organizations, Governmental Department, and Ministers Emit deal with, also with the project clients, staying in touch with them in an attempt to sustain the already existing relationships, and also attain the new ones. Being the account manager inherently means being responsible for those accounts entirely from A to Z in everything and anything they might require from Emit, it also means in some cases bring the only contact person in the company. Due to having good command in English and good writing skills I am responsible for writing all formal correspondences for sale and other departments, I used to be the only one who is responsible for the correspondences in the project Emit executing there in Jordan: Restructuring and Rehabilitation of Greater Amman’s Water supply System Contract C14.
Worked with several departments of the company and was introduced to the various facets of relationship management. Work involved extensive data collection and analysis in order to generate statistical figures in regards to the company’s operations. Coordinate activities in Muthalath Foundation for Contracting.
In Addition to this work used to translate all the documents related to the project just like; correspondences, notifications, invitations and invoices and any visa versa.
Translating Documents from United Nations in U.S.A, from Arabic to English, Arabic to English of different type of documents
An inclusive Human Resources Management principles diploma.
Higher Diploma in HR and Business Organization, Communication and Finance.
Certified International Translator) CIT course on Translation, which authorize me to translate all kind of documents and certify it. This course is from Career Canadian Collage with the cooperation of Asbat Translation Center in Jordan. This Certification is internationally approved in addition to the Ministry of Education in Jordan.