Marketing Assistant
Intermedia
Total years of experience :2 years, 7 Months
Intermedia are the sole media representatives in the Middle East for Euronews, Discovery, Bloomberg Businessweek, Le Monde, Travel & Leisure, AFR, The Age, Global Traveller, and 25 other print, digital and online titles.
Marketing Administration Assistant/PA to Managing Director
• Arranging meeting for the Managing Director with clients like Dubai Municipality, DEWA, Dubai Police, Chalhoub Group, Nakheel, Jebel Ali Free Zone, Dubai Airports, Qatar National Bank, etc.
• Managing diary for the Managing Director.
• Making travel arrangements.
• Preparing itineraries with maps for the meetings in UAE, Qatar, Switzerland, France.
• Entering data in Lotus Notes.
• Preparing proposals for clients.
• Online research.
• Liaising with various clients and agencies to collect data for the database.
• Updating the database in Maximizer with new contacts from clients and agencies.
• Assisting the Marketing Manager with production of articles and reprints for magazines eg. Getting articles, images and advertisements from clients and liaising with designers to set it to desired formats for printing.
• Preparing presentations and mediakits for meetings.
• Sending mailers for Euronews, Bloomberg etc to clients and agencies.
• Liaising with various publishers for magazine and newspaper copies.
• Arranging and tracking of shipments.
Worked with key accounts like Dnata, Enoc, World gold Council, Kellogg’s, Emirates Airlines.
Invoicing of jobs for all the above accounts.
Prepared cost estimates and LPO’s for the above accounts.
Booking and travel arrangements for the team.
Arranged shipment of goods with Aramex, TNT, DHL and other shipping companies.
Followed up with shipments till they reached their destination.
Handled and arranged petty cash for travel and entertainment.
Updated job sheets to keep a track of new jobs, ongoing jobs, invoiced jobs etc.
Followed up with supplier for supplier invoices, certificate of origin, shipment details and shipment status.
Done research on the internet on various topics for the team when required
Perform filing, data management, drafting and editing short office memos.
Assist with all other office administrative duties