Talent Acquisition Officer
Chiyoda Technip JV
Total years of experience :11 years, 9 Months
Job Responsibility
• Assisting the Project Manager in coordinating with the consultants for Transit Orient development Project. Maintaining trackers of its Authority approval status (Kahramaa, MoTC, QCDD) .Preparing contents for weekly presentation for MD on TOD.
. Assisting Contract Procurement Secretary in preparing documents for the CPC meeting and coordinating with the State Audit Bureau representitive.
• Documentation and coordination of Project Material Approval Request (MAR) and Engineer Review Sheets (ERS) from PMCs and Contractors.
• Update MAR and ERS Status in Aconex Software, setting and closing the work flows.
• Preparation of Reports for MEP Progress Meetings with Managing Director.
• Preparing and Issuing Correspondence (Letters, Memos, Instructions Defect reports etc.) through Aconex.
• Arranging Meetings for MEP Director with Contractors and PMCs.
• Onboarding of New joiners in the department which includes raising requests through intranet.
• Maintaining Attendance Sheet and Leave Planner for department staff.
• Meeting room bookings.
• Perform day to day administrative and other assisting tasks within the department
Recruitment Consultant
L.A. Recruitment, Doha, Qatar(Feb 2013-Till date)
Construction and Oil &Gas Recruitment
Job Responsibility
• Worked on Staff and Contract Positions for Clients.
• Advertise vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites, magazines).
• Headhunting - identifying and approaching suitable candidates.
• Search the entire candidate database, news paper classifieds, job sites etc. to find the right person for the employer’s vacancy.
• Receive and review applications, managing interviews and short-listing candidates.
• Request references and check the suitability of applicants before submitting their details to the employer.
• Brief the candidate about the responsibilities, salary and benefits of the job in question.
• Prepare CV’s and correspondence for suitable candidates to forward to client.
• Arrange interviews with candidates as requested by the client.
• Inform candidates about the results of their interviews.
• Negotiate pay and salary rates and finalize agreements between client and candidates.
• Forwarding the offer letter and informing the candidates regarding the joining date.
• Collect feed back from the candidates who have joined.
• Forward the candidate joining details to the admin for invoicing
• Develop business by finding new clients for the company.
• Understand the client companies, their industry, what they do and their work culture and environment;
• Forward the contract and finalize the agreement between the client and the company
• Advertise vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites, magazines).
• Headhunting - identifying and approaching suitable candidates.
• Search the entire candidate database, news paper classifieds, job sites etc. to find the right person for the employer’s vacancy.
• Receive and review applications, managing interviews and short-listing candidates.
• Request references and check the suitability of applicants before submitting their details to the employer.
• Brief the candidate about the responsibilities, salary and benefits of the job in question.
• Prepare CV’s and correspondence for suitable candidates to forward to client.
• Arrange interviews with candidates as requested by the client.
• Inform candidates about the results of their interviews.
• Negotiate pay and salary rates and finalise agreements between client and candidates.
• Forwarding the offer letter and informing the candidates regarding the joining date.
• Collect feed back from the candidates who have joined.
• Forward the candidate joining details to the admin for invoicing
• Advertise in News papers classifieds for the vacancies prevailing, with the required job specifications.
• First Level Screening of the job applications, peruse them and shortlist the candidates based on the requirement.
• Inform the HR Recruiting Officer of the shortlisted candidates.
• Send acknowledgement, successful and unsuccessful letters to the candidates.
• Follow up with candidates regarding the commencement of work and preparing contracts for them.
• Conduct HR orientation program for new joiners and coordinate with respective Team Lead for delivering respective training.
• Coordinating & delivering compulsory training programs as per request from the department heads.
• Collect the training attendee details, liaise for making the training documents as per company template, arranging venue on the desired date and time and informing the attendees about the same.
• Administer and maintain the training documents, Course requests, Joining Confirmations, Daily Attendance, Event Registration Forms, New-Joiner Manuals, Hotel reservations and transportation
• Coordinate with Team heads for collecting the half yearly and yearly employee appraisal feedbacks and preparing for submission to HR Manager.
• Coordinate with Payroll Administration/Accounts team for resolving payroll related queries.
• Assist in allotting company accommodation to the staff.
• Coordinate for allocating monthly office stationary and amenities for employees and coordinate with the maintenance team for repair of facilities.
• Coordinate inter-team meetings and conferences by sending invites and prepare minutes of the meetings.
• Play the role of receptionist on need basis. Involves scheduling appointments, answering reception calls and transferring calls to appropriate staff members