Human Resources Officer
Dar Al Handasah Nazih Taleb & Partners - Abu Dhabi Branch
Total years of experience :26 years, 2 Months
Manages the administration and implementation of human resource procedures and policies, while providing overall office
administration support to office operations, proposals and projects.
Office administration support. Provides support and assistance to office operations as and when needed.
Projects administration. Handle document control procedures for project correspondences; support in invoicing preparation;
and all other needed support services related to the project administration.
Proposals support. Manages tasks from initial bid administration; ie, enlisting of new bids at proposals log; process payment
for tender fees; prepare application for tender bonds; prepare project data sheets for use as part of proposal in projects
experience; all other tasks requested from time to time.
Recruitment. Sourcing applications of qualified candidates as per vacancy requirements.
Hiring. Employs an effective planning and scheduling to ensure employment process and residency requirements are secured
for new hires as per UAE Labour law and in a timely manner.
PRO Tasks. Handles application, submission and complete processing of employee work permits, residency visa, and other
process related to their legal employment.
On-boarding / orientation. Prepares for the conduct of orientation program for new hires.
Employee relation. Upholds observance of office policies while maintaining smooth relation with and among employees.
UAE Labour law and regulations. Continuous knowledge and familiarity with current labor law and keep management and
employees aware of recent updates.
Payroll. Verifies correct payment of monthly salaries for employees. Prepares WPS .sif file for salaries paid thru bank
transfers. Prepares cheque salary payments and salary payment voucher.
Leaves and employee benefits. Handles annual leave plan to ensure availability of staff for continuity of office and site
operations.
Maintains up-to-date personnel records and calendar for renewal and/or cancelation.
Exit meeting. Ensures clearance of exiting employee; and that all dues are appropriately calculated and paid on or during visa cancelation.
Ensures facilitative administration of the daily operations of the Infrastructure Division; monitors appropriate support provided by administrative staff (document controllers, executive secretaries, translator and proposals coordinator) to all projects, bids and overall operations of the division.
Mainly tasked to lead in the preparation of a Quality Management System (QMS) manual for Transpo Group’s application for ISO certification.
Performs overall office administration functions - document control for projects and administration documents; handling accounts (cash management, records and reports); HR/PRO tasks, office and facilities administration; secretarial duties.
Document Control:
• Plan, establish, and implement the document control procedures and processes
• Manages electronic data management systems and handle electronic data transfers
• Ensure an organized record of all hardcopy project documents and organize electronic files of reports/drawings/documents in their respective project folders
• Prepare and handle all incoming and outgoing correspondence
• Continuous review and improvement of documentation procedures
Accounts:
• Handles petty cash expenditures
• Prepares and submits monthly reports of cash expenditures and issued checks
• Submits updated list of employee accounts for WPS
• Maintains up-to-date records of accounts \[receipts, invoices and such other files\]
Human Resource :
• Coordinates with PRO and ensures timeliness of securing employment permits and residency visa for new staff
• Prepares complete staff documents for employment and residency processing by PRO
• Maintains complete and up-to-date personnel records
•Establish and implement the document control procedures of Design Div;
•Manage electronic data management system thru Aconex;
•Handle electronic data transfer of drawings/reports thru FTP and the buzz saw data exchange;
•Organizes incoming /outgoing electronic files from/thru Aconex;
•Receiving, scanning, and distributing incoming correspondence \[requires multi-tasking and simultaneous use of diff computer software operations -Adobe acrobat/pdf, Excel - logs and datasheets, Word -correspondence/reports, Outlook/email;
•Maintains up-to-date logs of incoming and outgoing correspondence using the SharePoint In-Out-Permitting Logbooks \[organizational intranet server\];
•Ensures an organized record of all hardcopy projects documents;
•Organizes electronic files of reports/drawings/documents in their respective project folders;
•Draw up a systematic method for easy and prompt retrieval of project documents;
•Continuing review and improvement of documentation procedures for the division
•Projects Documentation Handled:
•Grand Masjed in Al Ain (GMA) •Zayed Bay Master Plan, Abu Dhabi, U.A.E.
•Qasr Al Ain Palace Hotel, U.A.E •Nation Towers, Abu Dhabi, U.A.E.
•ADEC Abu Dhabi Future Schools Phase 3, Abu Dhabi, U.A.E. •Area Neighborhood Al Gharbia Design, UAE
•ADEC Model Schools - Khalifa A, MBZ, Al Dhaher, Abu Dhabi, U.A.E. •Emirates Palace Hotel Football Pitch, Abu Dhabi, UAE
•Sheikh Zayed Grand Mosque, Abu Dhabi, U.A.E •Emirates Palace VIP Carparking, Abu Dhabi UAE
•Al Sila’a Al Gharbia Emirati Housing, U.A.E. •Najmat Plot C14 Abu Dhabi UAE
•Ghareba Shamal Al Shuaibah Emirate Housing, U.A.E. •Dar Al Dhabi Developments, Plots 10-14 and 22 Abu Dhabi, UAE
•Junaibi Villa - Khalifa A Abu Dhabi •Ghweifat Border Redesign, UAE
•Sorouh Shamkha Housing Development •KAFD Monorail Riyadh KSA
•ADIB •Oman Petroleum Development, Oman
•Khalifa City A •Reem Mall Plot C5, Abu Dhabi UAE
•Carina Views Plots C1-C4, Abu Dhabi UAE •KEO Abu Dhabi Office Refurbishment
Performs multi-tasks pertaining to administrative support, secretarial, document control and reception functions, such as, but not limited to, the following:
• Caters to walk-in clients/guests of Directors, the Branch Manager, and other Infrastructure personnel;
• Screen and refer calls for Directors, the Branch Manager, and other Infrastructure personnel;
• Handles conference room bookings;
• Handles day-to-day reception operation
• Handles travel bookings of Directors, Manager and other Infrastructure staff;
• Performs document control functions in the absence of the Document Controller;
• Responsible for the registration of all incoming correspondence for the Infrastructure department and maintains a distribution logbook for the same;
• Maintains an updated log of all incoming and outgoing communications of the department;
• Keeps an up-to-date record and complete day files of incoming and outgoing correspondence
• Performs complete administrative tasks for the issue/release of outgoing reports, documents and letters - courier, fax, mail or personal delivery;
• Coordinates with driver for letters/documents/reports submission and/or delivery;
• Caters to varying requests of and tasks assigned by Directors, Manager and other Infrastructure personnel - i.e., encoding and formatting of project reports, BOQs, presentations, documents/letters; scanning, printing of reports and documents, photocopying, binding and other administrative tasks required;
• Provides administrative assistance in the preparation/submission of tender proposals and monthly reports - formatting of documents, BOQs, binding, compilation;
• Keeps smooth and close coordination with administrative support staff from other divisions.
• Performs functions and activities pertaining to HR activities, such as, but not limited to: recruitment, assessment, selection and appointment and other related procedures in personnel actions such as promotion, separation and retirement;
• Ensures that all personnel are accorded with mandatory benefits and other employee welfare/benefits such as leave benefits and good working conditions;
• Acts as program coordinator for in-house trainings, personnel activities and scholarships - performed activities from pre-training, during and prepared post training reports;
• Renders technical assistance on human resource development matters;
• Conducts research and prepared reply to written queries on civil service matters such as leave and appointment law and rules;
• Submits monthly reports and transmittal letters as required by CSC Central Office;
• Keep an up-to-date 201 files/records, computations of leave credits for all CSC personnel;
• Performs functions as the duly designated office librarian and inspection officer.
• Encodes correspondence, reports, memoranda and decisions on administrative cases;
• Performs highly skilled and responsible clerical work for the Legal Services Division;
• Conducts research and responds to queries on civil service law, rules and other personnel matters;
• Receives, posts/records incoming and outgoing mails/correspondence of the division;
• Sorts, indexes and maintains up-to-date files of letters, forms, documents, reports, records and other pertinent communications;
• Performs functions as the duly designated office librarian and inspection officer.
• Performs other duties assigned from time to time.
• Assists and acts as facilitator in the conduct of regional training programs;
• Prepares training manuals, reading materials and supplies for the conduct of training;
• Receives, posts/records incoming and outgoing mails/correspondence;
• Sorts, indexes and maintains up to date files of letters, forms, documents, reports, records and other pertinent communications;
• Performs other duties assigned from time to time.
• Conduct s personnel records inspection and audit activities in the different government offices within regional coverage;
• Prepare s reports pertaining to relevant findings after the conduct of inspection and audit;
• Conducts research and respond to queries pertinent civil service law, rules and other personnel matters;
• Receives, posts/records incoming and outgoing mails/correspondence;
• Sorts indexes and maintains up to date files of letters, forms, documents, reports, records and other pertinent communications;
• Performs other duties assigned from time to time.
Certificate conferred in completion of the academic requirements of the degree leading to the degree of Master in Development Administration
Conferred the special award, "Best in Practicum"