Senior HR Officer
Khatib and Alami Consolidated Engineering Co.
Total years of experience :22 years, 6 Months
Role: Senior HR Officer Role: Accounting Officer Role: Secretary 21 March 2007 - to present Role: Senior HR Officer Duties:
• Process the monthly payroll for employees, ensuring accurate and timely payment processing and entitlements using HR Systems.
• Administer and manage a wide range of staffing activities, including leave and payroll, to guarantee accurate payments and entitlements for all employees.
• Generate essential reports to verify data accuracy, support payroll reconciliation, and assist stakeholders.
• Maintain and update personnel records, ensuring the accuracy of employee information.
• Prepare documentation for third-party providers, facilitating prompt entitlement processing for staff.
• Respond promptly to employee payroll inquiries and concerns, providing support and advice on employment conditions and HR Systems.
• Coordinate with the Business Operations Unit for internal manpower management and transfers to address recruitment needs.
• Manage the local employee affairs, encompassing visa processing, timesheets, leave requests, attendance, and grievances.
• Provide counseling and consultation on personnel matters, interpreting HR policies and local labor laws for staff.
• Enforce corporate HR policies and procedures, ensuring adherence to recruitment, compensation, training, and career development standards.
• Support organizational changes and job description updates for the office.
• Assist the Business Development Manager with compensation surveys and scheme adjustments.
• Assist in launching the appraisal process for non-managerial employees.
• Develop and maintain a performance appraisal results database as per corporate policies.
• Support the preparation of various HR-related letters, such as appointments, promotions, and end-of-appointment notifications.
Manage incoming calls from various sources, including local calls within the company and calls from external partners, clients, and stakeholders.
Maintaining fax communication that involves both receiving and sending faxes, ensuring that important documents are accurately transmitted and received in a timely manner.
Encoding letters addressed to contractors, clients, and internal stakeholders.
Responsible for maintaining comprehensive project records. This involves meticulous organization of both electronic (soft copy) and physical (hard copy) documents related to ongoing projects. These records serve as valuable references for tracking progress and ensuring project accountability.
Managing email communication by handling incoming and outgoing emails, ensuring effective communication and timely response to inquiries and requests.
Manage various incoming and outgoing documents and letters to maintain accurate logs and records of these documents.
Actively involved in the revision process of technical and financial submissions. This responsibility ensures that crucial project proposals and documentation are thoroughly reviewed and accurately presented before submission.
Report directly to the Deputy Resident Manager.
Responsible for maintaining an organized and easily accessible filing system for documents.
Carefully reviewing invoices received through the Journal Voucher and accurately entering the relevant information into the company's accounting system.
Keeping track of the financial interactions with customers, suppliers, and clients. Maintain a dedicated ledger account in both the Accounts Payable (for suppliers) and Accounts Receivable (for customers) sections.
Categorizing and recording timesheets based on various leave classifications, such as Annual Leave, Casual Leave, Daily Leave, Deferred Leave, Time-Off Without Pay, and Sick Leave.
Responsible in the process of communicating with different suppliers to obtain quotations for required goods or services. Additionally, handle the purchasing of supplies, ensuring the company acquires necessary resources efficiently.
Assisting in the processing of business visas for employees who need to travel for work purposes and support smooth travel arrangements and compliance with immigration regulations.
Sending official job offers to potential new hires, playing a key role in the recruitment process by facilitating the communication of terms and conditions of employment.
Responsible for managing and overseeing the electronic timesheets submitted by all staff.
Accountable for the company's petty cash fund and accurately entering petty cash transactions into the company's accounting system. Proper management ensures transparency and accountability for small cash expenses.
Manage incoming calls from both local and external customers, providing professional and efficient communication.
Handle incoming and outgoing faxes, ensuring timely transmission of important documents.
Facilitate the flow of incoming and outgoing documents and letters, maintaining accurate records and logs.
Utilize the Oracle Software Program to accurately encode and process invoices, contributing to seamless financial transactions.
Update and maintain records of monthly collections, while also preparing and analyzing aging analysis reports.
Maintain comprehensive records for both customers and suppliers, ensuring accurate and organized documentation.
Coordinate the release of invoices, forwarding them to the assistant marketing manager for data verification.
Manage the petty cash fund, as well as oversee the collection process on a weekly basis for submission to the main office.
Systematically file documents to ensure easy retrieval and organized record-keeping.
Prepare and validate laborers' payroll details.
Input payroll data using the ASP Program.
Update monthly deductions for site laborers, including SSS, Philhealth, and Office Loan.
Generate payable vouchers and prepare checks for disbursement.
Ensure timely release of salaries and wages on a weekly basis.
Conduct thorough examination and preliminary audit of liquidation documents.
Perform meticulous bank reconciliation and execute banking transactions.
Organize and maintain proper filing of documents, including various bank-related tasks.
Utilize both the ASP Program and Peachtree for voucher preparation and validation.
Receive and process incoming documents promptly.
Release payable vouchers to the cashier department for further processing.
Create and manage purchase orders efficiently.
Systematically file documents for easy access and retrieval.
Maintain accurate records of equipment rentals and related transactions.
Facilitate the receipt and release of checks securely.
Maintain comprehensive records for both Accounts Receivables and Accounts Payable.
Manage records of customers and suppliers meticulously.
Oversee the management of petty cash funds and conduct bank-to-bank transactions.