Lubna Ahmed

1. Responsible for pre - award activities including bid invitation preparation, processing queries
from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation,
contract preparation and award formalities;
2. Responsible for post - award activities including conducting kick - off meetings, coordinating
all contract submittals and correspondence, preparation and processing of variation orders,
claims and close out;
3. Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities
projects. Review and, if necessary, proposes comments on and propose alternative text/clauses
to client contract conditions;
4. Reviews issues with legal, risk management, tax, and accounting personnel as a condition
precedent to submitting to management for approval;
5. Functions as a part of a negotiating team consisting of project management staff, to establish
the terms and conditions of a contract;
6. Monitors and ensures the business provisions of assigned contracts are administered to ensure
compliance with contractual terms and conditions. Keeps the Projects Contracts Manager
advised as to the scope, financial, and risk features of applicable contracts;
7. 8. Ensures documentation to negotiate change orders are properly produced and maintained;
Prepares letters to clients requesting approvals and interpretations necessary to comply with
the provisions of the contract;
9. Ensure project/facility acceptance documents are prepared and are followed through and that
acceptances are signed by the client;
10. Furnishes business and financial information requested by the client concerning the project, as
delegated by the Project Manager;
11. Identifies contractual problems and take appropriate action to ensure a satisfactory resolution.
Follows up on those problems which demand management attention, to ensure timely
response to the client; and
12. Management of Contract Quality standards.

1. Studying all contracts related to Engineering.
2. Verifying that contracts’ conditions are applied before releasing payments to subcontractors.
3. Studying and drafting new contracts covering: Technical, Commercial, Administrative,
Financial, Insurance and legal requirements.
4. Following up legal cases & correspondences.
5. Drafting letters and replies to cover legal points according to valid contracts.
6. Studying, comparing proposals and recommending best ones obtained.
7. Preparing regular follow up reports & checklists.
8. Validating internal Engineering Department rules and workflows.
9. Working as a legal consultant to Department Manager.
10. Attending meetings related to legal issues.

1. Assisting the projects and procurement team’s contractual requirements during pre-tendering and post tendering phases.
2. Negotiating the subcontractors and suppliers to reach compromises regarding the conditions of the subcontracts.
3. Drafting, rephrasing and modifying the conditions to the need of subcontract and scope of work suitable to company policy and procedures.
4. Ensuring that the administration of contracts is applied in accordance with the company policies and procedures.
5. Preparation of subcontract agreements for our Subcontractors by finalizing the payment terms and special terms and conditions w.r.t the Main Contract on back to back basis sometimes on direct basis;
6. Supporting key stakeholder in understanding contractual obligations and in responding to contractual queries.
7. Preparation of contractual letters on the basis of the signed contract agreement terms and conditions with the EPC contractor for claiming and resolving all types of issues related to scope of work.
8. Prepare/ review and support in all incoming/ outgoing correspondences on contractual matters in both English and Arabic languages.
9. Reviewing and negotiating the terms and conditions of Confidentiality agreement/ Nondisclosure agreement before signing any agreement.
10. Making the required formulation for the variation orders to the existing subcontracts for changes in scope and / or pricing.
11. Recording, reviewing and maintaining a database of all contract letters, insurances and any other contractual documents.
12. Coordinating with authorized signatories for contract signatures.
13. Monitoring the performance of the awarded subcontracts, and checking the accuracy of the schedules as well as the settlements of the monthly payments against the progress rates till the completion of the subcontract works.
14. Develop standards for contracts, including presentation of budget, payment terms, general language and provisions.
15. Conduct contract strategy meetings to identify issues and client requirements, facilitate pricing discussions, and obtain senior management input on timelines and deliverables.
16. Complete paperwork and update worksheets and reports related to division activity in a timely manner.

 Analyze long range plans, survey reports, maps, and other data in order to plan projects
 Consider construction costs, government regulations, potential environmental hazards, and other factors in planning the stages of, and risk analysis for, a project
 Perform or oversee soil testing to determine the adequacy and strength of foundations
 Test building materials, such as concrete, asphalt, or steel, for use in particular projects
 Provide cost estimates for materials, equipment, or labor to determine a project’s economic feasibility
 Use design software to plan and design transportation systems, hydraulic systems, and structures in line with industry and government standards
 Perform or oversee surveying operations in order to establish reference points, grades, and elevations to guide construction
 Present their findings to the public on topics such as bid proposals, environmental impact statements, or descriptions of property
 Manage the repair, maintenance, and replacement of public and private infrastructure