Admin Assistant to the Director of Construction Management Dept. (National Museum of Qatar)
ASTAD Consult
Total years of experience :16 years, 7 Months
• Support Project Site Office by providing administrative assistance to the Director including, managing, composing and preparing correspondence; screening phone calls and visitors, maintaining executive and highly confidential files, agendas and compiling documents. Ensures efficient and effective site office management for smooth operation.
• Proficiently manage the Director busy meeting schedule and efficiently keeping his busy calendar up to date. Taking and issuing minutes of the meeting.
• Effectively handle Directors related activities and communications with high degree of confidentiality and professionalism. Liaises with the Head Office, Project Director, Contractor, Sub-Contractor and other Project Managers for arranging internal/ external meetings. Perform additional duties as assigned.
• Provide administrative support to the Director including, managing; completing expense reports; composing and preparing correspondence; screening phone calls and visitors, maintaining executive and highly confidential files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Perform additional duties as assigned.
• Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality. Liaises with Managing Director’s office, Companies other Directorates and Department Managers for arranging internal/external meetings. Assists with coordinating presentation. Ensures that the office operates in a professional and efficiently manner.
• Coordinates and plans business delegate visits to the Refining Directorate, assisting them in all necessary arrangements required for the visit.
Supports operations by supervising staff; planning, organizing, and implementing administrative systems. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, updating and enforcing systems, policies, and procedures.
•Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. Assist in selection of suppliers and maintains contract for Vendor support for office equipment and other maintenance.
•Maintain data base of CV
Handles all ticketing and reservation duties such as air tickets, hotel accommodations for personnel arriving in
Arranging flight bookings. Acting as liaison between office and clients as directed by the Manager. Encoding data when required. Implementing training courses for new recruits.
Arranges reservations and routing for passengers at request of Travel Agent or direct passengers. Plans route and computes ticket cost, using schedules, rate books, and reservation system. Assists passengers requiring special assistance before flight departure such as, examines passenger ticket, providing updates on flight status / changes etc.
•Carried out various secretarial functions such as: drafting routine correspondence, typing memos, fax messages, and business letters.
Responsible for refunding unused airline tickets.
•Carried out various secretarial functions such as: drafting routine correspondence typing memos and fax messages. Handles cash and perform daily balancing of invoices. Ensure that all-sales, tally against cash on hand and report making.
in