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LYNN MARTIN, HEAD OF PROCUREMENT AND LOGISTICS

LYNN MARTIN

HEAD OF PROCUREMENT AND LOGISTICS·ELECTRO MECHANICAL ENGINEERING COMPANY

Qatar

Bachelor's degree, Mechanical

Work experience

Total years of experience: 20 years, 0 months

HEAD OF PROCUREMENT AND LOGISTICS

October 2013 - Present

ELECTRO MECHANICAL ENGINEERING COMPANY

Doha, Qatar

October 2013 - Present

Implement p
􀂃
Job Descriptions for all staff in Procurement and
􀂃
Forecast procurement needs
􀂃
Create and implement KPIs
􀂃
Continually develop expertise
􀂃
Monitor macro trends in supp
􀂃
Build and develop relationships with key suppliers and customers
􀂃
Lead the procurement group in all phases
􀂃
Identify and develop training opportunities
􀂃
Order materials and sercives as per negotia
R
eview quotations
􀂃
Preapre RFQ, approve and issue LPO in accordance with company policies negotiated Terms an
􀂃
Procuremnt filing systems 􀂃 Track all orders and activity
􀂃
Solving issus of defective o
c
lients and taking corrective a
􀂃
Ensure supplier compliance with site and company requirements for safety 􀂃 Manage vendor relationships and assist in building e
􀂃
Responsible for planning, developing and buying materials, parts, supplies a
e
quipments in a timely and cost effective way; timely manner while maint
a
ppropriate quality standards and specifications. 􀂃 Help to lower the cost and secure agreements 􀂃 Liaise with Accounts Payable Department to ensu
o
f invoices, as necessary for the business

Company industry:
Construction & Building
Job role:
Purchasing and Procurement

PROCUMENT EXEC - TEAM LEAD

September 2012 - September 2013

NAKILAT - KEPPEL OFFSHORE AND MARINE

Doha, Qatar

September 2012 - September 2013

FULL SPECTRUM OF PROCUREMENT AND OVERSEEING PURCHASING, LGOGISTICS AND WAREHOUSE

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

Appointment as Marine Executive

January 2011 - January 2012

BW Maritime / BW Fleet Management Pte Ltd

Singapore

January 2011 - January 2012

01 January 2011 - 12 January 2012
Appointment as Marine Executive at BW Maritime / BW Fleet Management Pte Ltd

* Administer departmental contract records and invoices
* Monitor Procurement purchases and liaising with suppliers and agents to arrange supply to vessel including arrangement of services and repairs
* Invoices' clearance on EBS / Oracle Software.
* Arrange and monitor customer inspections (SIRE/Rightship) . Maintain the in-house vetting database, SIS-3 database as required and produce reports for analysis by Managers
* Ensure all 3rd parties are kept up to date on fleet related changes
* Advise necessary details to Manila / France office to enable them organize D & A testing for fleet
* Assist Marine/Quality Managers with QA administration in the offices and across the fleet
* Maintain records for On Board Training and certification for trainers and Marine Dept staff in the database
* Assist in the planning process for ship audits and onboard Safety training by Training Superintendents
* Prepare and circulate designated periodical fleet, departmental and management reports
* Prepare data and compile management reports (monthly, quarterly and annually), extracting from AMOS-2 as necessary
* Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
* Disseminate updated NOCP list to all vessels
* Maintain the Document Control filing system in the department common drive
* Maintain Piracy Notices and Convoy Schedules
* Mail dispensation fleet wide
* Conduct SIRE Meetings to discuss observations monthly
* Crew Orientation for new-joiners
Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures

Company industry:
Maritime & Marine Engineering
Job role:
Purchasing and Procurement

MARINE OPERATIONS EXECUTIVE

August 2008 - December 2010

World Tankers Management Pte Ltd

Singapore

August 2008 - December 2010

14 August 2008 - 20 December 2010
Appointment as Marine Operations at World Tankers Management Pte Ltd
Duties: 1. DISBURSEMENTS / AGENTS' APPOINTMENTS
- Agent's appointments
- Corresponding with Agents with regards to Estimate and Final Disbursements
- Maintaining of all records of all PDA and Final DA
2. BUNKERS
-Purchase and processing of bunkers for vessels.
-Bunker Invoicing
3. MAIL DISPENSATION
- Mail dispensation with regards to NCN, Vetting, Order on Druggist, Disbursements, Ships' Certs, War Risk, Fobas, Marine Mail, charts & Publications ETC
4. CHARTS & PUBLICATIONS
- Liaise with supplier for vessel itineraries and agents' details
5. ORDER ON A DRUGGIST
- Track validity of certificates.
- Request for the renewal of the cert.
6. D & A
- Track on the validity of the Certificate
- Track vessel movements' to request for D & A testing
7. MONTHLY MARINE MAIL
- Collating of monthly marine mails for all ships
8. VETTING
- Weekly updating of Vetting Status
- Requesting for Vetting inspections from Oil Majors
- Logging of all info of Observations and Comments for all Vetting Reports.
- Collating and uploading SIRE reports all details from OCIMF website.
- Questionnaires in SIS3, Q88 etc
9. INVOICES
- Upon receipt of the invoices of various kinds, log into the database, obtain approval from the respective parties and submitting for payments
10. NCN
- Upon receipt of the Incident Report from vessel, log into the NCN database
11. WAR RISK
- submission of War Risk Notification
- Record of all premiums placed.
12. HVPQ & Q88
- Requesting from vessel and uploading into the website database
13. Management Audits
14. Knowledge of Charter Party clauses, chartering
15.Tank-cleaning
-quotations, services, liaising with vendors
16. PROCUREMENT
- Supply of stores, provisions, spares for 16 vessels
-Inventory Lists
- liaising with agents and suppliers world-wide

Company industry:
Shipping
Job role:
Purchasing and Procurement

Purchasing Manager

November 2005 - October 2008

Euro Asia Marine Services

Singapore

November 2005 - October 2008

22 November 2005 to 10 October 2008
Appointment as a Purchasing Manager at Euro Asia Marine Services
Duties: - Responsible for engineering duties, purchasing, ISO.
- Responsible for sourcing for all materials and consumables for the vessels.
- Boarding of vessels for certifications and documentations
- Liaising with customers and clients from all over the world
- Charts & Publications
- Dry-Docking
- Lay-up of vessels
- Costing & Budgeting

Company industry:
Oil & Gas
Job role:
Purchasing and Procurement

Education

NGEE ANN POLYTECHNIC

January 2001

January 2001

Bachelor's degree, Mechanical

4. NGEE ANN POLYTECHNIC 1999 2001 Diploma in Mechanical Engineering

CATHOLIC JUNIOR COLLEGE

January 1998

January 1998

High school or equivalent, SCIENCE STREAM

Singapore

3. CATHOLIC JUNIOR COLLEGE 1996 1998 ALevel

ASSUMPTION ENGLISH SCHOOL

January 1996

January 1996

High school or equivalent,

2. ASSUMPTION ENGLISH SCHOOL 1993 1996 OLevel

Skills

AUDITS
Expert
AUDITS
Expert
BUYING/PROCUREMENT
BUYING/PROCUREMENT
CLIENTS
Expert
CLIENTS
Expert
CUSTOMER SERVICE
Expert
CUSTOMER SERVICE
Expert
INVENTORY
Expert
INVENTORY
Expert
INVOICES
Expert
INVOICES
Expert
ISO
Expert
ISO
Expert
PROJECT LEADERSHIP
Expert
PROJECT LEADERSHIP
Expert
PURCHASING
Expert
PURCHASING
Expert
TESTING
Expert
TESTING
Expert

Languages

English

Expert

Malay

Expert