Administrative Coordinator for the VP for Research
Qatar University
مجموع سنوات الخبرة :5 years, 3 أشهر
• Tracking all invoices and direct payments on daily basis.
• Assisting in allocating the monthly budget.
• Making purchase requisitions on oracle and monitoring them in a log sheet.
• Processing tenders and quotations evaluation in terms of payments, delivery and installation.
• Following up on the approved quotations.
• Handling outgoing calls with the suppliers.
• Taking Minutes of Meetings.
• Updating and filing of all documents.
• Monitoring log for variations orders, invoices and contracts.
• Tracking invoices, variations orders on daily basis.
• Solving any issues related to pending invoices till handing them to Finance Department.
• Setting up and coordinating meetings.
• Updating, processing and filing of all documents.
• Organizing business travel, itineraries and accommodations.
• Handling all incoming/ outgoing calls, correspondences and filing.
• Ordering office supplies as necessary.
• Updating the holiday, absence and training records of staff.
• Composing correspondences and forms on word processing
• Revising and analyzing incoming official mails.
• Maintaining and developing an updated well files and time sheets.
• Dispatching the documents required for the departments and other governmental authorities.
• Taking minutes of meetings.
• Routing all correspondences and following-up on their distribution.
• Filtering the incoming telephone calls.
• Assigning the department budget.
• Arranging hotels, airline reservations and travel plans.
• Preparing and writing clear and concise professional letters.
• Translating the Arabic and English correspondences.
