Ma Leni Navarro

 Coordinate all activities related to Document Control Procedure including Engineering, Vendor, QA/QC documents and correspondences.
 Maintains and monitors Engineering, Vendor and QA/QC Document Registers.
 Upload and download documents in Aconex (EDMS used by our Company and Subcontractor) and E-transmittals (EDMS used by the Client).
 Serves as a focal point for all incoming and outgoing correspondences.
 Sends out Client / Company / Subcontractor’s responses on Vendor Documents to respective Vendors.
 Handles administrative and logistics issues.
 Assists Project Manager, Engineering Manager and Project Engineer.
 Reviews and releases Purchase Requests in SAP.

2015
 Coordinate all activities related to the Document Control procedure, including technical
documents, drawings, and commercial correspondence.
 Maintain documents and drawings in the Document Control office under safe custody without
any damage or deterioration with easy traceability.
 Monitoring the electronic system used for the project (i.e. J-Plus and Aconex) including
uploading and downloading of relevant documents.
 Maintain files, control logs and generate various document control reports as required by the
project.
 Preparation and sending of submittals such as Material Requisition, Vendor Qualification,
Technical Bid Evaluation, Material Approval Request, Vendor Drawings, Factory Acceptance
Test Procedures, Inspection and Test Plans
 Preparation of Inspection Application and Inspection Reports for the Factory Acceptance Test
conducted.
 Prepares monthly progress invoice as per the information given by the Engineers
 Preparation of correspondences for variation claims
 Preparation of Inspection Release Certificates for the inspected equipments
 Preparation of weekly progress report on procurement and submittals.
 Summarizing and sending out of daily manpower allocation
 Follow-up with suppliers on all vendor related documents
 Monitors all the testing equipments / instruments by maintaining an issuance log.
Other Duties and Responsibilities:
 Administrative works assigned by the Managing Director and Group Executive Director
 Updating of Company Profile / Prequalification
 Preparation of Tenders for submission
 Preparation of recruitment documents for overseas recruitment and coordinating with
overseas Manpower Agencies for our company requirements
 Preparation of appointment orders for newly hired manpower
 Sends out enquiries for Mechanical Materials as per project requirements
 Preparation of comparison for all quotations received, Letter of Intent and Purchase
Order
 Preparation of invoices for all Projects

Researches on all the information required by the customer
 Makes a thorough research on the internet in the fastest manner as the response should be send to
the customer in less than 120 secs.
 Prepares a responsible response for every questions asked by the customer
 Assists customers in the best possible way

Researches on the different information of business specifically; phone numbers, exact and real
business names, addresses, headquarters, principal or contact person, number of employees in a
location or branch and the nature of the business
 Makes a thorough research on the website of a company
 Exhaust the web for all possible sites that may lead to the information needed