PA
Amer group
Total years of experience :23 years, 8 Months
•Assist & provide support to CEO in all various aspects & with flexible hours
•Manage the daily calendar for CEO and coordinates schedule appointments.
•Managing the administration of the CEO's office.
•Provides administrative support to Division Heads and ensures the implementation of group policies, standards, and procedures as they apply to the administrative functions
•Provide management & support for all team staff.
•Reads and routes incoming mails.
•Follow-up on pending issues.
•Full control of documentation and correspondences with strong efficient responses + tracked references.
•Locates and attaches appropriate file correspondence to be answered by Division Head.
•Type, file, and upkeep of all private and confidential matters related to the head office.
•In charge of responding to emails and faxes.
•Prepare the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, and Departmental Meetings.
•Coordinate Agenda and takes the minutes of meeting and follow-up with action items.
•In Charge of Office administration Petty Cash Expenses•Interact professionally with all management levels (In/Outside).
•Make travel arrangements for executives.
1- Prepare reports, memos, letter, presentations and all other documents for top Management using word processing, spreadsheet, data base and presentation software.
2- Responsible for Regional VP appointment and answer all his calls, mails and faxes.
3- Prepare agendas and make arrangement for Management meetings.
4- Attending meetings in order to record minutes.
5- Generate responses to correspondences containing routine inquires.
6- Handling travel and accommodation arrangement along with processing the necessary procedures required of visa entry for travelers.
7- Handling all travel arrangements (invitation letters, visa entry, airline reservation & ticket issuing as well as hotel accommodation.
8- preparation for all business events (seminars, meetings)
9- Coordinate office spaces and oversee building security and maintenance.
10- Prepare monthly G & A report to monitor expenses coupled with an action plan to rationalize expenses in case of deviations.
11- preparing schedule for our crew changing from/to the rig all over the Middle East cities.
12- ensure issuing airline tickets for our Engineers during their traveling to the rig and responsible for finalized their required visa.
1- answering phone calls in order to recored guest requirements.
2- Preparing attendance sheets.
3- Listening to the guest complains and tries to solve the problem with ensuring total guest satisfaction.
4- Issuing BEO (Banquet equipment order).
5- Preparing department files, maintains file system of departmental records.
6- Following up after sales activities to ensure guest satisfaction.
7- attending and taking minutes of meetings.
8- Translation typing and filling all the correspondences of the department.
9- Covering the Executive Assistant of General Manager in her Absence.
1- Preparing sales contracts and following up on the signature cycle.
2- Scanning the contracts to be sent to each hotel it concern by mail.
3- Responsible for hotel reservation and airline tickets as well as issuing tickets for Regional director of sales as per his schedule.
4- handling travel and accommodation arrangement along with processing the necessary procedures required for visa entry to the regional director of sales.
5- Preparing the expense reports, travel expense reports and responsible for following up to be approved from Director of Finance.
6- Preparing attendance sheets.
7- Responsible for Manager's dairy.
8- Replying Manager's calls, mails, and faxes.
9- Handling filing system.
10- Preparing meetings and recored minutes.
11- Writing letters, faxes, memos and all other correspondences.
1- coordinate purchasing of stationary, computer supplies, photocopiers, fax machines, computers, Christmas decorations, imported items, printing, advertising, givaways, menus and menu folders.
2- Ensure getting the best quality with the lowest price as long with maintain the hotel's standard.
3- Arrange for delivering the personal effects which belong to my foreigner colleagues (when they come or leave the hotel) with cooperation of the Human resources Manager.
4- Responsible for purchase the imported items, shipping, customs clearance and transportation to the hotel.
5- going through the internet and select three different suppliers for what we need to import with cooperate with Purchasing Manager, financial Controller and Resident Manger.
6- Negotiate the method of payment, date of delivery and prices putting in consideration the way of shipping such as sea or air freight (CIF or FOP).
faculty of commerce business administration department
High school diploma thanawia ama certificate