Executive Assistant to CEO
Bin Omeir Medical Group
Total years of experience :18 years, 11 Months
Reports directly to Bin Omeir Medical Group CEO
• Completes a broad variety of administrative tasks for CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer, " having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Manages the Project Manager diary/schedule in coordination with AOC Global EA
• Screens and prioritizes incoming calls I visitors to ensure the and Project Manager and his staff are advised of current issues.
Facilitates implementation of directives and projects and monitors the progress of these directives or projects.
• Prepares draft letters, memos, presentations and reports for Project Manager.
• Coordinates the events, schedule and important information to the Project Manager Coordinate with the Global EA's regarding activities, directives and matters related to the operations of the concerned offices and departments .
• Assistant to Program Manager during his visit to Abu Dhabi, UAE
Organizes and schedules meetings, notifies attendees of location and timing, takes minutes of such meetings and follows up on action items.
Demonstrates high level of ability using MS Office and other pc applications • PowerPoint, Word, Excel, Visio and SAP. Other duties as assigned by the Program Director and Project Manager
Organising meetings and logistics related to meetings which includes ensuring all material is prepared and documents collated to a high standard, and sent out to participants before meeting
• Diary Management
• Making travel arrangements
• Office Management duties including:
• Typing correspondence including meeting requests, email drafts, letters, collating weekly and monthly management reports, reports, data analysis and research
• Assisting Heads of Department/Senior Managers with administration where necessary on an ad hoc basis
Bachelor in Business Adminstration