Document Controller
Al Shafar General Contracting
Total years of experience :14 years, 7 Months
• Responsible for the maintenance of important correspondences & control of important documents / records / report.
• Preparation of Presentation documents, spreadsheets, and graphical representations required for Board Meetings.
• Ensure the effective running of the day-to-day operations of the document center.
• Drafting letters for the Head of Departments.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• To maintain the record of all controlled documentation - issue, status and location.
• Ensuring all documents are as up to date as possible within electronic filing systems.
• Maintaining a tracking facility to enable documents to be updated easily.
• Responsible for daily uploads of drawings and documents in ACONEX web-based document management system.
• In charged for the Submittals of Documents to Contractors/Clients.
• Presentation and filing of documents and drawings.
• Safe keeping of all important incoming correspondences with utmost care.
• Logs incoming documents from clients, consultants and subcontractor, make sure they receive relevant documents and make sure copies of relevant documents are held.
• Ensure all documents are archived appropriately.
• Accommodate incoming visitors and attend client inquiries.
• Managed receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
• Maintains the front desk and reception area in a neat and organized fashion.
• Receives and distributes mail
• Receives and assists clients and escort them to correct destinations; offices, rooms or meeting rooms.
• Performs general secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing.
• Accepts letters and packages delivered to the front desk and distributes to appropriate staff.
• Takes verbal and written messages and transmits them to exact person/destination
November 3, 2010 - August 30, 2013 Suvisco Industries, Inc. - SELECTA
Billing Clerk cum Encoder Butuan City, Philippines
• Process billings, receive payments and issue receipts.
• Maintain accurate records on the postdated cheques issued for temporary blocking of orders and further validation.
• Ensure daily billing documentation is accurately processed, distributed and released to specific carriers in a timely manner.
• Responsible for posting of payments with actual receipt on hand.
• Prepare monthly and quarterly financial reports.
• Monitor actual sales vs. previous year sales report accordingly.
• Monitor daily inventory of stocks for daily bookings.
• Receive, validate and safe keep remittances on behalf of the Cashier in charged.
• Handle customer queries regarding their financial account status.
• Ensuring, as far as possible, that complaints and concerns of the customers are attended to speedily and satisfactorily. Informing the immediate manager on any significant issue (s)
• Prepare and generate month-end finalization reports for Sales and Admin Department on tracking monthly sales achievements vs. proposed sales target for salesmen.
•Attends calls for queries and coordinate with clients, it’s either by phone, fax or emails.
•Manage purchase order system to ensure customer accounts updated and to produce more accurate statements to customers.
•Conduct searches to find needed information, using such sources as the Internet
•Set up and maintain paper and electronic filing systems for records, correspondence, and other material
•Prioritize and coordinate work flow in the office.
•Manage invoicing, billing process, and other office documentation.
•Responsible for timely and aggressive correspondence and follow up with clients.
•Perform general clerical operations such as mail distribution, itemize bills and perform various duties as assigned.
•Maintains excellent customer relations at all times by greeting the customer as soon as possible, assisting them with merchandise questions and selection, and processing customer transactions in a prompt and efficient manner.