Manelyn Llapitan

HR Department
• Register and update individual employee’s records including, timings, announcements, warnings, etc using Zoho.com;
• Organize and provide necessary documents required for HR processing including applying visa to certain offices;
• Update and monitor status of Visa, Insurances, Events, LPO’s, Dry hired equipments with Monday.com software;
• Apply, Monitor and communicate vehicle expenses including VIP tag application, Salik/Toll System, Branding, Traffic Fines and payments.
• Knowledgeable in Contractor’s All-Risk, Workmen Compensation, Medical, Vehicle insurance applications;
• Act as the point of contact including managing phone calls and emails, among executives, employees, clients and other external partners
Procurement and Event Operation Department
• Prepare and submit event expense report for review and approval of accounts Dept;
• Report and submit post event report which consist of total summary of dry-hired, petty cash, service and other expenses for each event;
• Inquire RFQ and submit LPO against for event, office and other requirements using Xero Software;
• Update events accessing RMS Application;
• Works under logistics including arranging pick up and return of dry-hired equipments, schedule of drivers and helpers

QHSE Secretary
• Update Action Tracker and other registries e.i, HAZID, TBT, Prestart, Induction, Accident incident, Inspection, ITR etc.;
• Prepare and submit various Weekly, Monthly, Quarterly Statistic Report, Performance Report, KPI, Daily Progress report for HSE, QAQC and Planning Dept;
• Assure all visitors and employees undergo induction and in proper gear before entering site premise;
• Arrange and organize HSE programs, training and requisitions;
• Follow up progress of issues raised by HSE officers to suppliers, visitors, site manpower;
Project Administrator
• Handle, prepare and reimburse Petty Cash Budget for the project; Facilitate HR Requirements including receiving and distributing salaries;
• Key personnel for project inquiries;
• Manage incoming and outgoing personnel and documentation within the project premises;
• Prepare Timesheet for maximum 300 Project base staff and crew;
• Administrate welfare staffs, e.i, drivers and labourers;
• Request, receive and reject stocks and materials needed;
• Prepare all passes as required e.i, Exit pass, Vehicle pass, Equipment Pass Prepare requisition for the project;
• Supply required material to Client and Contractor Communicate to visitors and suppliers;
• Provide proper assistance how visitors and project personals enter site premises abiding with policies, procedures and codes of conduct;
• Reporting to Project Manager;

Document Controller
• Coordinates on the receipt, distribution and tracking of design drawings in order to facilitate the smooth running of projects in compliance with the procedures;
• Update controlled documents such as MAR (material approval request), MS (method statement), RFI (request for information);
• Follow up status of documents open for revision;

• Receive payment by cash, credit cards or automatic debits.
• Issue receipts, refunds, credits, or change due to customers.
• Supervise monetary cash at the beginning of shifts to ensure that amounts are correct and that there is adequate change.
• Submit daily sales report and accurate transaction log for day-to-day basis.
• Handles social media accounts for marketing.
• Place LPO and receive purchase orders from multiple suppliers.
• Establish or identify prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.
• Resolve customer complaints.
• Answer customers' questions, and provide information on procedures or policies.
• Ensures that quality goods and services are rendered from point of sale to end-of-sale for customer satisfaction

• Receives, proof reads, stamping and recording of documents for notary;
• Receives, check requirements and safe keeping of records of Application for In-House Financing Guarantee;
• Prepares Special Power of Attorney and other documents as per request;
• Responsible in handling of request of payment;
• Prepares monthly and quarterly report of Legal Counsel;
• In-charge of purchasing of Notarial Register book at Supreme Court Manila Monitor records and safekeeping of titles and documents.

• Making and receiving call;
• Sending and receiving mails and memos to different departments;
• Assist in making student analysis for upcoming and outgoing students.

Collect sales, cashiering;
* Check and balance remittance;
* Do weekly inventory for sales and marketing reports.