Administrative Officer
SP
Total years of experience :17 years, 0 Months
All Administrative Works
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
Maintains human resource staff by recruiting, selecting, orienting, and training employees.
Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed.
Assisting in planning, develop and implement strategy for HR management and development (including recruitment and selection policy/practices, discipline, grievance, counseling, pay and conditions, contracts, training and development, succession planning, moral and motivation, culture and attitude development, performance appraisal and quality management issues)
Manage and develop direct reporting staff.
Manage and control departmental expenditure within agreed budgets.
Liaise with other functional / departmental head so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purpose and achievements.
Preparing and Maintaining Government and related measures contracts.
Maintain awareness and knowledge of latest HR development theory and methods and provide suitable interpretation to other departments, managers and staff within the organization.
Contribute to the evaluation and development of HR strategy and performance in co-operation with the executive team.
Audit and authenticate all documents related to legal, salary statements and distribution, policies etc.
Assisting in planning and development for employee’s performance appraisal; develop tools for appraisal, job evaluation and development.
Posting advertisements for new employees in newspapers, on the internet or in trade specific magazines. Contacting employment services or even executive recruiters for very specialized postings.
Ensuring all record keeping with regards to workman's compensation, health and medical insurance, and other state and government regulations is completed as required.
Overseeing the human resources department staff and handling all issues involving employee complaints or questions that cannot be answered by other staff.
Hiring, supervising, training, monitoring and firing of staff.
Identify staff vacancies and recruit, interview and select applicants.
Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
Analyze training needs to design employee development, language training and health and safety programs.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Conduct exit interviews to identify reasons for employee termination.
Preparing reports on industrial accidents for insurance carriers.
Prepare and follow budgets for personnel operations.
Oversee the evaluation, classification and rating of occupations and job positions.
Checking of contracts with vendors to provide employee services, such as food service, transportation, or relocation service.
Providing reports to GM and Sr.HRM
Checking and Updating H.R.Module (Soft ware )
Supervising the functions and preparing Monthly reports of (Expiry of RP / Expiry of Passport / Exit / Expiry of Health Card / Expiry of Gate Passes.)
Checking the functions of all the renewals of visas and applying new visas.
Checking of bio metric finger print system and maintain the system for the payroll.
Ticket booking through online and through travel agency
News bulletin preparation and coordination
Checking of Invoices to other companies for the man power supply.
Checking of all miscellaneous bills from sites and other departments before passing to Accts.
Supervising Site Office Activities
Supervising all the activities of transportation department
Supervising the functions of labor camp.
Supervising the departmental activities and executives.
Supervising the activities of Human Resources and Administration.
Coordination with local and overseas recruitment (Placing ads in news paper / Internet / sending requirements to Consultants.
Supervise and Co ordinate Visa Processing’s and all immigration formalities.
Giving office room Training for the Sales Executives
Preparation of the MIS Report
Preparing and Maintaining Government and related measures contracts.
Supervising the functions and preparing Monthly reports of (Expiry of RP / Expiry of Passport / Exit / Expiry of Health Card.
Ticket booking through online and through travel agency
Reports the details in time to the office and analysis with the HOD’s
Co ordination with the Companies to achieve the target
Preparation and checking of payroll.
Ticket booking through Online and Manual
News bulletin preparation and coordination
Co-ordinate Office Layout
Checking of bio metric finger print system
Coordination with administrative department for the accommodation and employee welfare.
Increment Letters functions to staff and all Employees
Arranging and coordinating different types of trainings
Birthday Functions of all staffs
Conducting induction trainings ands and exit interview
Co ordination with all Dep’t
Supervise and Co ordinate Visa and Accommodation with Administration Dep’t
Arranging and Processing of Induction and Exit Interview.
Updating the Quadra Modules of Administration and H.R.
All administrational works
Arrange Site Visit and Report Making
Prepare MIS, Daily Report to GHRD
Arrange different trainings and Seminars
Coordination with local recruitment and Overseas (Placing ads in news paper / Internet / Sending requirements to Clients (Overseas)
Increment Letters functions to staff and all Employees
Making yearly assessment to all staffs.
Company News Letter Work (Making of all paper works up to the publishing )
All type of Confidential paper works
Birthday Functions of all staffs
Ticket booking through Online and manual from the Travel office.
Supervising and Updating the Bio Metric Finger Print System.
All HR and Cooperate office related works.
Organize Company Functions
Preparing Time Sheet and Invoices to Other companies for the man power supply.
✓ Bachelor of Business Administration (B.B.A) (Certificate Attested by Ministry of External Affairs) ✓ Senior Secondary Examination SSE (10+2) ✓ Secondary School Leaving Certificate from Kerala Education Board (10th) OTHER QUALIFICATIONS Certified Human Resources Management Professional
Certificate in Fire and Safety Management Certificate in Office Automation (Ms-Office Package)