Administrative and Financial Assistant
Lebanese Center for Human Rights
Total years of experience :14 years, 4 Months
Greet and assist the visitors and beneficiaries
Answer phone calls, transfer to appropriate staff member efficiently
Sort and distribute incoming correspondence including fax and -email
Maintain up-to-date human resources data/agenda, confidential records and files
Handle the Petty Cash
Prepare the Payment Vouchers, Travel Expenses, and Purchase Orders
Responsible for managing calendars of Beneficiaries on Google Calendar
Organize and book meeting/conference room for events and workshops
Prepare and manage staff leave/maternal application
Establish employees’ files and maintain with utmost confidentiality
Maintain financial records of the suppliers dues
Answer phone calls and transfer all incoming calls to the appropriate department
Deal with the suppliers concerning orders and payments
Arrange Travel and Hotel bookings for Managers and employees
Handle Petty Cash efficiently
Responsible for managing calendars of Managers on Google Calendar
Stay up to date for renewal of the Managers’ visas for future business travels
Deal with incoming email, faxes and couriers
Maintain office supplies inventory by checking the stock every week
Responsible for analyzing the Service Reports of the technicians
Handled the planning of installation of products and after sales maintenance
Responsible for handling the service requests of clients
Prepared quotations and reports to send to clients
Assisted in making inward and outward money transfers for customers
Conducted all kinds of banking transactions
Helped in opening a new account for customers
Assisted the customer service representatives in providing short-term and long-term loans
Assisted customers with their demands
Attended all staff meetings
Prepared end-of-day sales reports
Acquired achievement at work as being the most enthusiastic employee
I have been awarded 40% financial aid