Human Resource and Administrative Coordinator
Almoayyed Air Conditioning
Total years of experience :14 years, 5 Months
• Assigning employee number to new employees accordingly.
• Arranging and maintaining employee personal file.
• Preparing contracts for new employee
• Handling staff inquiries on a daily basis.
• Arranging schedules for new staff regarding their fingerprint, blood group and medical in lieu with their RP application.
• Monitoring and updating of business visa daily.
• Checking and review of the submitted requirement for employees applying for their family sponsorship like family visit.
• Monitoring of Qatar ID expiry date of existing employees for renewal.
• Preparing exit permits for outgoing staff and residency permit cancelation for the cancelled employee.
• Processing and monitoring of approved leave application.
• Receiving and processing of resignation letters.
• Booking of airfare ticket for incoming and outgoing staff.
• Writing business letters and employee letters.
• Acts as an HR coordinator within the organization.
• Preparing of Evaluation Form and Annual Review for all employee
• Adhere to company’s procedures and human resource processes.
• Assisting with the day to day operation in HR department.
• Provides payroll information by collecting time and attendance record for each employee.
• Maintains employee information by entering and updating their files. Ensuring that all paperwork received is being scanned and kept on employee’s personal files.
• Handling staff inquiries on a daily basis.
• Protects operation by keeping human resource information confidential.
• Provides administrative work like minutes of meeting, typing business letters, and maintaining equipment and office supplies.
• Managing workload without supervision.
• Ensuring that all company processes and procedures are being followed.
• Review, organize and maintain documents received.
• Sort, file and ensures proper document classification.
• Performs backup for proper storage and archiving.
• Tracks the pending documents through weekly progress reports.
• Notifies the involved party for taking appropriate action on the pending documents.
• Controls the issuance and retrieval of documents.
• Adhering to company’s document control procedures.
• Attends meetings, and distribute thru mail the minutes of the meeting.
• Sort and distribute incoming mails and dispatch outgoing mails as well.
• Perform other administrative works assigned like requesting office supplies and maintaining equipment inside the work area.
• Strong communication network with doctors, physicians, hospital members and pharmacists
• Organizes meeting and discussions to present product features and acquaint them with new products
• Estimate and manages the budget required to fulfill promotional requirements within the month
• Works actively with departmental head in preparing strategies
• Research market regularly to keep track of our products and competitiors as well
• Plans and follow work schedules
• Enthusiastically attend s training and conferences
• Prepares and submits marketing strategies
• Well informed about the activities of health services in a particular area
• Gather and analyze data from the market to improve company’s products
• Develops strategies for increasing opportunities in the medical and healthcare sector.
• Arrange appointments with doctors, pharmacists and hospital medical teams.
• Maintain positive working relationships with medical staff and supporting administrative staff.
• Organize conferences for doctors and other medical staff;
• Manages budgets for catering, outside speakers, and conferences.
• Exceeds monthly sales targets
• Plan work schedules on a weekly basis
• Regularly attends company meetings, technical data presentations and briefings
• Prepares weekly and monthly reports.
• Adhere to companies policy and procedures
• November 2004 – March 2009 Bachelor of Science in Nursing