Executive Administrative Assistant
Uniplex Business Solutions
Total years of experience :5 years, 1 Months
▪ Screening telephone calls, enquiries and requests, handling them efficiently
▪ Performs complex administration duties, which will involve contact and exposure to highly confidential materials and information
▪ Monitoring SAP System Data Base
▪ Coordinating important projects and events.
▪ Dealing with President’s personal matters including holidays, flights, banking, family, housing and other private matters
▪ Organizing and attending meetings, and arranging business trips (including flights and accommodations), ensuring the President is well-prepared for meetings/business trips, preparing meeting agendas.
▪ Liaising with clients, suppliers, advisors, shareholders, inter-company directors and other staff
▪ Carry out specific projects, research and administration as required by the President
▪ Processing President´s business expenses and other administrative items
▪ Public Relations
▪ Word processing, dealing with correspondence, writing emails/letters and corporate documentations
▪ Resolve office-related malfunctions and respond to requests or issues
▪ Maintain trusting relationships with suppliers, customers and colleagues.
▪ Provide support for the Financial, Commercial and Sales Manager.
▪ Coordinate with other departments to ensure compliance with established policies
▪ Schedule and plan meetings and appointments.
▪ Attend meetings to record minutes.
▪ Processes purchase orders and recruiting qualified providers.
▪ Participate in negotiations with Public, Private and International Companies.
▪ Translating legal documents of Spanish to English and vice versa.
▪ Providing valuable information regarding market research and business opportunities.
▪ Coordinate Senior Chinese activities
This has been one of the most enriching jobs since the Chinese are very demanding, perfect businessmen with a strong character and high expectations. I was one of the first collaborators of the company where I had the opportunity to create new administrative units and financial plans. Handled petty cash and coordinated the administrative area. I also participated in negotiations with Ministers and Senior Managers of private companies. Due to my loyalty, honesty and efficiency I became the right hand of the General Manager.
▪ International Customer Service
▪ Cashier
▪ General area clean up
This was a fantastic experience, because I met people from all over the world, I made unconditional friends and traveled to the places I always dreamed of. Due to my ability with languages, I was in charge of managing a Mexican restaurant where I performed several functions at the same time, such as, waitress, cashier, cooker and customer service. It was the first International work experience where I got to know American culture more closely and where I learned the meaning of perfection.
Ecuador/
courses: 2017