Maria Tanya Nocilo-De Castro

✓Maintaining accurate Cost to Complete (CTC), Estimate at Completion (EAC) reports and the Commercial dashboards.
✓ Working closely with Team Managers (Work Package & Support Teams) to ensure Resource and Procurements/Materials forecast are updated.
✓ Working with Finance (Head Office) to ensure Actual Cost data is available.
✓ Using Oracle to produce Accounts Payable reports for the Commercial team as required
✓ Working with the Commercial team to ensure an accurate revenue forecast is maintained
✓ Administer requests for the use of Contingency budget
✓ Prepare Commercial data required for use in Management’s meetings/reports

 Responsibility involves monitoring, last line checking, baseline approval, significant diversity and providing highly reliable databases.
 Organize Quarterly Performance Reviews (QPRs) for the whole group highlighting Key Performance Indicator (KPIs) challenges and changes for each department including other Liaison Offices outside Qatar.
 Maintain, organise, analyse, update and retrieve data from SAP; Access appropriate data files and update records accordingly in SAP and/or other corporate systems to support Business Support Team as per the CWO procedures and company P&Ps.
 Invoice processing for business entertainments; Assists C&S Business Support team and Head of Budget and Reporting with Department budget controls and fund replenishments and/or transfers to Liaison Offices’ expenses and reports directly to the Chief Operating Officer - Commercial and Shipping Group.
 Coordinates and arrange for Shareholder’s Market presentations with the Company’s respective Shareholders at a given period.
 Prepares data in order to generate report charts and presentations for meetings and department gatherings.
 Provides point of reference on simple aspects of work for guidance on company workflow practices, precedents and techniques.
 Handles Departmental Mandatory Training reports for all including Liaison Offices in China, Thailand and Japan for Management’s references.
 Communicates with various Hotels/restaurants and other related establishments (i.e., Al Maha Services, Transportation, Visa processing etc.) for events planning and other marketing-related arrangements.
 Coordinates and acts as a focal point with internal and external VIP/VVIP guests/buyers who wishes for QG facilities Ras Laffan (Port/Plant/Main Control Room/Berth Areas) tours as per company procedure and with the highest level of HSE understanding and reception.
 Maintains and replenishes stationary for COO-C&S Office. Performs other duties as required in the Commercial & Shipping Group.

 In charge for performing support on cost control services and to assigned area of responsibility (i.e., invoice processing, SAP End-user, reports, etc.) as required by the Head of Onshore Project Services/ Ventures Business Division Manager/ Onshore Drilling Manager/ Reservoir & Production Manager.
 Focal point between COMPANY and Suppliers/Vendors in resolving payment and/ or processing issues;
 Verifies SAP Values thru SAP Document Nos. with existing COMPANY records & with the VENDOR’s, for the purpose of assessing and evaluating the eventual financial outcome for the Project.
 Responsible for Project SAP Coding review.
 Assists the Contracts Department, Supply Department, Accounts Payable and Ventures Finance with the invoice processing (including Approval as per TOFA, SAP Entries, Rejection of Invoices/Payments, Payment Booking and issuance of Payment Advise Certificate). Requests registration of VENDOR/Suppliers in the SAP system with appropriate Bank Details and supporting documents;
 Supports Ventures Finance as necessitated to ensure the integrity of Project cost database (Assist QG3&4 Venture Controller on Monthly Value of Work Done (VoWD), Forecast, Forecast to go and Actual reports;
 Assists Contracts personnel in the Final Account Status (FAS) and Close-Outs for each existing QG3&4 Onshore/Offshore Commitments.
 Verifies Invoice registers for Taxes Claimed and Paid as per procedures;

 Verifies and reviews Proforma Invoices/ Interim Certificates (for Onshore, Offshore, Drilling and WWDSF Team) in accordance with the Agreements and COMPANY policies and procedures. Provides technical guidance to department managers in the area of expertise.
 Inputs Invoice details to SAP system, creates Purchase Orders and Service Entries (PO/SE) for references and booking/posting of payments. Executes call-off orders creation from existing Contracts and uses the Workflow for sending SEs for Acceptance/Approval within the SAP system.
 Assists in the Coding (WBS, Plant/Company Code, GL Accounts, Purchasing Org. & other Account assignments); Approval as per TOFA and PO/SE creation with other QG Projects.
 Independently performs activities related to Purchase Requisitions; CWO procedures as per TOFA and company P&Ps.
 Maintains QG3&4 Onshore Invoice records and payment Logs for reconciliation references.
 Directly coordinating with SUPPLIERS/CONTRACTORS/VENDORS and CONTRACTS in resolving disputed invoices.
 Monitors company accounts in the system to ensure payments to be up to date;
 Prepare analyses and reports (i.e., Invoice Ageing, Treasury Lists) associated with Payables/Cost Control in a weekly and monthly basis for review and approval of Cost Control Lead.
 Supports the Internal Cost reports (i.e., Commitments, Manpower Histograms on Estimated/ Not to Exceed Values and Actuals).
 Performs SAP support to the Project Contracts Team, Cost Control Team, QG Accounts Payable and QG Finance Ventures.

 Provides assistance to the A/P Officers, A/P Supervisor and Lead/Senior Cost Specialist in the preparation of any ad hoc reports, and management information to satisfy internal and external requirements.
 Coordinates with the Accounting/ Cost Control Team and Contracts Team in reviewing and scrutinizing Invoices from various vendors, and relieves A/P Officers as required.
 Demonstrate commitment to protect the health and safety of every employee involved in Company activities.
 Maintains and uploads the archives and logs of the Accounts Payable Department/Contracts Dept.
 Individually uploads each invoice to PIMS for records once received from Vendors and QG A/P.
 Accurately prepares and coordinates Invoice Approval Sheet with other departments for payment approval as per TOFA,
 Performs PO/SE creation for Project Invoices (i.e., Manpower, LLI, Spare parts, Capital Spares, Custom Duties and Progress)
 Troubleshoots system and programs of A/P’s and Contracts’ Technical issues.
 Sends out confirmation and request thru Correspondences/ emails with regards to Purchase Orders, receives and verifies Delivery Notes and Invoices for SAP amendments (SAP number & Cost Code requests, Close outs, & extensions).
 Sending out notices to respective vendors, whenever Invoices received and/or processed by the team were rejected and/or returned due to inconsistencies.