Administrator, Personal Assistant
Alwan Cars LLC
Total years of experience :12 years, 5 Months
•Reporting to Senior Management and performing administrative and secretarial duties.
•Monitors General Manager’s important schedules and tasks.
•Manages General Manager’s personal tasks.
•Record keeping of General Manager’s personal documents.
•Data encoding in system (Oracle).
• Updating data in system upon receiving of vehicle documents.
• Making daily, weekly and monthly reports of purchase ordered vehicles.
• Preparing and releasing of vehicle documents to salesperson.
• Sending orders to supplier for delivery of vehicles and processing of documents.
• Checking for availability of vehicles from suppliers and provides information to customers and salesperson’s inquiries.
• Maintains technical knowledge on system by technically updated.
• Creates and revises system and procedures by analyzing operating practices and implementing changes.
• Answer telephone calls for customer inquiries and salespersons concerns.
•Implements and maintains standard procedures/administrative systems.
•Supervises administrative staffs and delegate responsibilities to ensure performance.
• Record keeping and monitoring of company documents, employee personal records, invoices from suppliers, vehicle documents, etc.
•Preparing and tracking employee’s records from leave applications, hiring, transferring, promoting and terminating.
• Managing monthly payroll for all employees.
• Managing gratuity pay for resigned or terminated employees.
•Clerical duties like making business letters, replying to emails, taking number of minutes for meetings.
•Monitors office supplies.
Completed