Administrative Assistant
RESSER LLC
Total years of experience :18 years, 2 Months
Provides personal support to the Chairman that includes scheduling appointments, purchasing online, coordinating with contractors for the maintenance of their Villa, keeping and updating annual maintenance contracts, checking and processing weekly petty cash reimbursements and arranging travel and hotel accommodation.
Provides administrative support to the General Manager, HR and Administration Manager and Finance Manager as per the department’s requirements.
Encodes and generates reports of Medical Representatives, Sales Representatives and Promoters.
Applies permits, medical insurance, office & shop insurance and registrations
Management Support Functions include :
Provides support to the top management and employees, assisting in their daily office
requirements.
Organizes appointments and meetings of the CEO and VP for Operations.
HR Functions include :
Recruits qualified candidates for job vacancies in the company.
Computes and processes monthly payroll of office staff and laborers.
Responsible for the Employees’ Medical Insurance.
Provides assistance to employees concerning all HR matters.
Administrative Functions include :
Prepares correspondence and other official documentations.
Responsible for the company’s Vehicle and Office Insurance.
Prepares and generates expense reports, checks and processes weekly petty cash
reimbursement of staff and checks weekly time sheets (work done).
Maintains and updates the company’s data base, project and accounting logs and filing
system.
Handles the stocks and purchasing of stationery supplies and manages other general
administrative activities.
Provided administrative support to the Vice-Chancellor, arranged his daily schedule,
coordinated appointments and took minutes.
Researched data as required by the Vice Chancellor for his Class Lectures and for some
projects.
Prepared correspondence and other documentations.
Checked classes (Student and Teacher’s attendance).
Assisted in all the University’s Conferences in Dubai and Iran.
Coordinated and liaised effectively with members of the staff, students, and teachers or with
external contacts through written or verbal communication.
Maintained a confidential and efficient filing system.
Provided support and cover in the absence of other administrative staff and assisted other
Departments when necessary.
Executed any other duties as required.
Updated and maintained the MD’s calendar; Organized travel arrangements for the MD and
all Operations-International personnel for management meetings, business trips and special
events.
Arranged tickets and hotel bookings for the Department’s Staff and guests.
Scheduled meetings and conference calls.
Prepared MD’s travel & medical insurance reimbursements, identified monthly phone calls
and faxes and calculated cost allocations accordingly.
Prepared and processed visa applications.
Liaised and provided administrative support to Depa’s international offices (Morocco, India,
China, Saudi Arabia, Syria, Singapore and Jordan\].
Held responsible for the disbursement and replenishment of the department’s petty cash.
Prepared, maintained and updated the company’s Pre-Qualification documents.
Prepared business correspondence, purchased stationery supplies, facilitated distribution of
mails & faxes and maintained an organized filing system for all documents.
Provided assistance to the MD for some personal works.
Organized the Project Director’s calendar, coordinated and set-up meetings between clients,
contractors and the management.
Arranged travel requirements and Hotel Accommodation for the Project Director.
Assisted the Project Director in preparing RFI’s (Request for Information).
Prepared business correspondence.
Maintained an organized filing system for the Department’s Projects (Burj Dubai & JT Metro).
Prepared travel & medical insurance reimbursements, identified monthly phone calls and
calculated cost allocations accordingly
Provided assistance to the
Provided sales and administrative support to the Sales Director, National Sales Manager and
Sales Representatives.
Monitored Sales figures and prepared Sales Reports for computation of the Sales
Representatives' performance and payback incentives.
Monitored new products, price lists, discounts and price adjustments.
Sent out official communications and documents, received and processed incoming e-mail
requests.
Booked flight reservations, travel arrangements and hotel accommodations for out-of-town
business trips, conferences, trainings, seminars, and meetings.
Filed documents and other official communications.
Diethelm Philippines, Inc.
Paranaque, Philippines
Prepared quotations, pre-bidding and bidding requirements.
Ensured that the company will be able to join in all bidding held in government hospitals.
Accommodated and facilitated requests of all Government Sales Representatives and
Government Hospitals all over the Philippines.
Assigned to compute price adjustments of particular products and coordinated with Sales
Representatives and Customers regarding the said adjustment.
Received visitors, accommodated and transferred telephone calls.
Attended to customers' inquiries regarding Samsung products and job repairs.
Escolta, Sta. Cruz Manila