Real Estate Coordinator
Middle East Real Estate
Total years of experience :15 years, 8 Months
Middle East Real Estate
Dubai, U.A.E.
Real Estate Coordinator
- Initiate, document, follow up and complete all lease administration related processes including new leases, renewals, terminations where and when applicable.
- Ensure during all lease administration processes that proper documentation is prepared, issued and properly received by tenants.
- Assisting tenants with contract renewals, preparing lease agreements.
- Attend to tenants’ queries with respect to their unit, lease terms and conditions, payments and any other matter affecting their stay in the property.
- Assist in the tenant move-in process including handover of keys and access kits, raising and documenting any queries raised by the tenants.
- Assist in the tenant moving out process including guiding the procedures for obtaining final bills and clearance letters and arranging schedule for final inspections in a timely and coordinated manner.
- Coordinate with the Maintenance department team to ensure that the unit is ready for handover at the agreed date.
- Coordinating with real estate agents for the leasing of vacant units when and where required and updating information about the vacant property lists and vacating notice lists.
- Conduct viewings for vacant and upcoming vacant units with potential tenants.
- Collect all relevant information from potential tenants and initiate the booking process.
- Assist new tenants during the booking process to initiate the new lease process where required.
- Keeping up to date information about the assigned buildings and provide occupancy and vacancy reports when requested by management.
- Performing day-to-day administrative tasks such as maintaining information files, processing paperwork and ensuring its completion.
- Maintain a database of existing tenants. Ensure that all proper and legal documents required are received, valid and updated into the system
- Provides tenant customer service by responding to tenant’s inquiries or complaints. Investigate complaints and resolve problems following management rules and regulations.
- Coordinating the Work and Activities of Others Getting members of the team to work together to accomplish tasks.
- Conduct any other tasks or duty as entrusted by the Company.
- Provides administrative support for the team.
- Coordinates the lawyer’s schedules, meetings & court hearings.
- Organizing and storing paperwork, documents and computer-based information.
House Hunters Real Estate LLC
Al Barsha, Dubai, U.A.E.
Admin Assistant
- Provide Administrative/Secretarial support for the team such as answering telephones, assisting visitors and resolving and repairing a range of administrative problems and inquiries.
- Conduct research on the Internet, operate and troubleshoot office equipments.
- Manage databases, organize and maintain paper and electronic files.
- Dispatched driver on bank runs/assignments as requested by management.
Milford Real Estate LLC
Fairmont Hotel
Sheikh Zayed Road,
Dubai, U.A.E.
Admin Assistant/Personal Assistant/Receptionist
- General Assistance to Sales/Leasing Team- finding information for them, searching properties listed on our website, phoning owners for availabilities, locating contracts.
- Compiling contracts manage and assist sales consultants in their paperwork: drafting letter, invoices, receipts, key receipts, printing out sales/leasing lists.
- Updating prices for both sales and leasing properties on the website given by either consultants or owners.
- Organize appointments with clients/ landlords for agreed time to view villas/apartments.
- Check sales/lease folders and Encode client’s contact information, ensuring all relevant documentation available before filing.
- Creating and maintaining spreadsheets and updating clients schedule of payments.
- Managing appointment calendars, coordinating meeting arrangements.
- Screening incoming calls, checking emails, reviewing documentation, sending mail, doing research.
Camella Homes, Inc.,
Mandaluyong City, Philippines
Legal Department
Legal Secretary
- Responsible in filing and encoding court pleadings, motions, memorandums & other legal documents.
- Coordinates the lawyer’s schedules, meetings & court hearings.
- Assists the paralegals/ legal assistants in preparation of the documents to be filed in court.
- Responsible in notarizing documents & encoding the lists of all the notarized documents.
- Assists the accounting department in payments & reimbursements of notarized documents.
- Handles phone inquiries, sending of faxes & e-mails.
- Acknowledges all incoming & outgoing legal documents from different legal courts.
June 2002 - December 2002
MIS Department
Dominican College, Metro Manila, Philippines
Data Encoder cum Assistant to the Department Head
- Encodes Employees time sheets and attendance.
- Assists in recording & printing of students’ grades
Bachelor of Science in Commerce major in Computer Science Dominican College, San Juan Metro Manila, Philippines