Maribel Cariaga

Execute end-to-end procurement activities from requisition to purchase order, ensuring compliance
with corporate standards, project requirements, and approved budgets.
Prepare and issue Requests for Quotation (RFQs) to qualified vendors in line with technical and
commercial specifications.
Support suppliers during bid preparation while maintaining confidentiality of all tender-related
information.
Review and evaluate quotations by preparing commercial bid tabulations and performing cost and
term comparisons to recommend the most advantageous options.
Support commercial negotiations to achieve best value for money and favorable contract terms.
Draft and issue purchase orders and service subcontracts, ensuring alignment with general terms,
conditions, and any project-specific clauses.
Coordinate with internal requestors and technical teams to confirm accuracy and completeness of
specifications and documentation.
Monitor supplier performance, delivery schedules, and quality compliance, taking corrective actions
where required.
Manage order amendments and contract variations, ensuring updated documentation and system
entries are maintained in ERP (IFS).
Liaise with Finance and Accounts Payable to ensure timely invoice processing and payment release.
Maintain accurate and audit-ready procurement records, including vendor correspondences,
approvals, and bid evaluations.
Participate in supplier evaluation and registration, supporting long-term relationship building and
continuous improvement.
Ensure all procurement activities are performed in accordance with company QHSE policies,
procedures, and system tools (IFS).
Provide periodic procurement reports and performance summaries to management to support
decision-making.

Currently working as Procurement & Logistics Officer with 10 years of experience in effectively managing end-to end procurement processes and optimizing supply chain operations. Proven expertise in supplier management, and logistics coordination. Adept at implementing cost saving initiatives, ensuring compliance, and enhancing overall operational efficiency.

Identifies potential suppliers, and maintains positive relationships with existing vendors.
Creates purchase orders, verifies their accuracy, and coordinates with suppliers to confirm orders and
delivery details.
Assisted in tendering activities, such as RFQ preparation, quotation analysis, and coordination with
stakeholders on technical and commercial requirements.
Collaborates with the warehouse team to inspect all received materials and promptly reports any
shortages or damages. If discrepancies are identified, request a report and photographs from the
warehouse team to facilitate claims from the supplier.
Track orders and supervise the status of supply progress throughout the entire production period to
meet the delivery date. Handle requests for early or deferred delivery based on project/operational
requirements.
Develops and maintains strong relationships with key vendors, negotiates terms, and resolves issues to
improve procurement efficiency.
Monitors inventory levels with the sales team to ensure that goods are available when needed without
excessive carrying costs.
Works closely with internal teams such as operations, finance, and logistics to ensure alignment of
procurement strategies with organizational goals.
Prepares and distributes reports as per management request.
Key Responsibilities as Logistics Officer:
Manages end-to-end logistics operations, overseeing transportation, distribution, warehousing, and
inventory management to ensure seamless supply chain flow.
Coordinates with suppliers, carriers, and internal teams to optimize shipment schedules.
Manages the acquisition of Dangerous Goods Approval from the Environmental Protection Committee
(EPC) and Qatar Civil Defence (QCD), ensuring the successful clearance of shipments in compliance with
regulatory standards and safety protocols.
Track shipments, monitor inventory levels, and generate reports for management review.
Collaborates with the sales team to forecast demand accurately, optimize inventory levels, and prevent
stockouts.
Coordinates with warehouse staff, monitors delivery schedules, and acquires gate pass approval to
ensure proper delivery and storage of materials.

Responsible for managing the logistical aspects of product distribution, coordinating with sales teams, and ensuring seamless communication with customers. This role combines logistical expertise with sales support to optimize processes and enhance customer service.

Maintains an organized and efficient document management system. Ensure all documents are correctly
labeled, categorized, and stored in a secure and accessible manner.
Keep track of document versions and revisions, and maintain a record of document history and changes.
Assist in retrieving and providing documents to authorized personnel when requested.
Ensure the security and confidentiality of sensitive or confidential documents.
Assist the sales team by generating proposals and sales presentations.
Maintains accurate records of customer interactions, sales activities, and other relevant information.
Monitors and tracks orders to ensure they are processed and delivered on time.
Supports the training and onboarding of new sales team members.
Track shipments, monitor inventory levels, and generate reports for management review.
Manages end-to-end logistics operations, overseeing transportation, distribution, warehousing, and
inventory management to ensure seamless supply chain flow.
Coordinates with suppliers, carriers, and internal teams to optimize shipment schedules.
Organizes and schedules sales meetings, taking minutes, and distributing action items to the team.