Mariecar Libres Libres

Secretary at SCAN CONSTRUCTION

• United Arab Emirates - Abu Dhabi
• January 2015 to April 2018

Secretary to AGM – Operation & Commercial at AL SABBAH ELECTRO-MECHANICAL CONST. EST

• United Arab Emirates - Abu Dhabi
• February 2013 to September 2015

Secretary at PHILIPPINE NATIONAL BANK

• Philippines
• April 2011 to October 2011

ADMINISTRATIVE SUPPORT at MEP

• United Arab Emirates
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Provide general administrative and clerical support including mailing, scanning, faxing and
copying to management and data entry.
 Prepare correspondence (internal i.e. MEMO, Warning Letters, Acceptance of Resignation,
etc) and (external i.e. response to Managers, Clients, etc.) as required by the Head
Manager.
 Consolidating projects report and presentation and maintaining Commercial files and
keeping records of all projects contract agreement and Sub-contract agreements.
 Preparing for the monthly target collection forecast as per the figure advised by GM for all

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Making the Price Comparison (sheet) for various project materials and select the lowest price possible
and get MD’s approval of the same.
 Assisting Project Manager in preparing project Contracts.
 Applying for Tender bond and bank guarantees required for each projects.
 Assisting the Project Manager and QS in preparing final selling price from dry cost.
 Filling in the BOQ manually and manually checking
 Preparing Quotations for projects additional works
 Ensuring accuracy of Pre-Qualification documents prior to submission to Client/Consultants.
 Ensuring that Pre-Qualification and registration are up-to-date with regards to pre-qualified workgroup
activities with any Private, Government, and Oil & Gas Clients.
 Electronic submission of Tender proposals/bids using MAXIMO.
 Consolidating MEP tender clarifications (if required) and to send it to the Client
 Conducting Client visit with my superior with some companies regarding Pre-qualification and
registration.
 Consolidating all the Suppliers payment dues (project-wise) and follow-up with the Accounts
Department for their payment resolution
 Coordinating with departments to collect the reports/Costing Sheets/Bill of Quantities and filling Bill of
Quantities.
 Preparing project Submittals (i.e. shop drawing submittal, material submittal, documents submittals) for
the new awarded project prior to commencement date
 Assisting Draftsman for basic revision for some drawing submittals in Autocad
 Maintaining log sheet for all project documents
 Uploading and follow up Inspection requesting for NOC to Municipality portal
 Applying/renewing for project’s Policy Insurance
 Applying Bank Guarantees and regular follow up with the Banks.

Mayan Development at Construction of Al Yaher

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Secretary at Operation & Commercial

• United Arab Emirates
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PROCUREMENT & OPERATION at cont’d

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