Admin&Accounts Assistant
Essential Management Consulting and Contracting
Total years of experience :8 years, 6 Months
Duties and Responsibilities:
Job Role: Management Department
Greet and assist visitors / guests.
Perform a variety of administrative, HR and clerical tasks
Providing support to accounting manager, operation manager, support manager and employees in daily
office needs and managing company’s general administrative activities.
Post and process journal entries to ensure all business transactions are properly recorded.
Handle Inventory, Petty Cash Fund and assist with reviewing of expenses, payroll records, cheques. as
assigned
Update financial data in databases to ensure that information will be accurate.
Industry: Construction
Client: Public Works Authority - Ashghal (Government)
Project: Upgrading of Mesaimeer Road Project
Good English communication and well organized and well versed in handling customers/ visitors. Greet and
assist visitors in helpful manner.
* Good computer skills and experience in documentation.
* Handles general secretarial work, which includes preparation, reproduction, sending, and receiving of
correspondences, e-mails, and other tasks with similar nature.
* Experience in organizing office tasks, filling documents for the top management, regularly update contact
information of employees, subcontractors. Distributes outgoing and receives incoming documents.
* Schedule appointments, meetings, and reservations as needed.
* Generating reports, presentations, maintain and reordering office supplies.
* Drafting correspondences, memo, reports, sending emails to Contractor, Supervision Consultant and Client.
* Maintain polite and professional communication via phone and emails.
* Screening phone calls and routing callers to the appropriate party.
Industry: Installation, Maintenance, and
Duterte Street Davao City Philippines
Duties and Responsibilities:
* Receives Purchase Order (PO) Form and Receiving Report from Merchandising Department for items or
goods delivered from suppliers.
* Maintain records as to amounts owed and due, processing various items for payment including invoices,
check requests, computing discounts, and preparing vouchers for timely payment, and accurate filing.
* Perform vendor account reconciliations.
* Handle customer calls and provide timely and accurate response to all inquiries (vendor or internal)
* Coordinate with vendors and departments regarding corrections to purchase orders and invoices.
* Check and evaluate thoroughly Purchase Order Form against the Receiving Report forwarded and ensures
proper and accurate computation of cost of goods billed from suppliers.
* Prepares Debit Memo Form for returned merchandises.
* Prepares Entry in
in