Executive Assistant To Executive Director
Higher Corporation for Specialized Economic Zones
مجموع سنوات الخبرة :10 years, 0 أشهر
- Provide support to Executive Director and handle office procedures during her absence
- Provide high level of administrative support to Zones Services Sector and assist the Land Assets team, including assisting in editing, proofreading, and preparation of presentations and proposals
- Appointed as the SMART Objectives Champion to assist team in preparing their annual SMART objectives and address their questions and concerns
- Appointed as the Strategy Champion to gather information for strategy related reports.
- In charge of gathering information and preparing the Monthly Performance Dashboard Report for the Zones Services Sector.
- Prepare and format documents and reports as requested according to established company standards and guidelines, including preparing minutes of meetings, and accounts receivable / collection report for the outstanding payments from investors.
- Manage heavy calendar appointments where requiring interaction with both internal and external executives and other assistants to coordinate a variety of regular and executive meetings
- Deal proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responded as appropriate
- Organize and monitor the conference room calendars to avert overlap of meetings appointments
- Greet clients and guests as they arrive for meetings
- Assist in resolving problems and work collaboratively with other staff
- Prepared year-end financial statements and tax returns on a timely basis in accordance with the firm’s standards for clients in mid and small size businesses
- Effectively communicated with the clients and the government agency (Canada Revenue Agency) to collect missing information related to the file in preparation
- Acted as an effective team player, worked cooperatively and communicated efficiently with the firm’s Partners, Managers, and staff
- Travelled temporarily to another BDO office in another city to assist with work in busy season
- Volunteered to do several administrative work tasks such as filing, and organizing and coordinating company-wide events
- Provided support to Executive Director and handled office procedures during his absence / entrusted with Executive Director’s access codes, passwords, and other personal information
- Provided high level of administrative support to Private Equity (PE) team and assisted in the administration of PE funds including assisting in editing, proofreading, and preparation of presentations and proposals
- Prepared and formatted documents and reports as requested according to established company standards and guidelines, including investment proposals to Investment Committee
- Compiled highly detailed itineraries and organized travel requirements such as hotels booking and cars rentals Managed heavy calendar appointments where requiring interaction with both internal and external executives and other
assistants to coordinate a variety of regular and executive meetings
- Dealt proactively with incoming correspondence/enquiries e.g. mail, fax, e-mail, responded as appropriate
- Organized and monitored the conference room calendars to avert overlap of meetings appointments Maintained an efficient department wide electronic filing system, including PE Funds’ financials and other related
incoming documents
- Greeted clients and guest as they arrive for meetings
- Arranged luncheons and events
- Appointed as the Move Administrator to the PE team and managed and coordinated the whole move process from the
old offices to the new offices
- Appointed as the Safety Coordinator within the company
- Maintained and updated central contacts list for internal & external parties and maintained leaves or absences of the PE
team
- Assisted in resolving problems, and ordered office & kitchen supplies
- Provided cover for other assistants as appropriate, worked collaboratively with other staff
- Provide executive support to the General Manager.
- Arrange Board Meeting reports, memos and minutes & other miscellaneous work
- Organize the entire business trip for the General Manager.
- Arrange meetings and Hotel reservations for foreign visitors.
- Diarize and fixe appointments.
- Provide secretarial and clerical support to the G.M.
- Maintain and systemize the General Manager’s Office Files.
- Solved incidental problems related to other departments.
- Fix appointments for candidates and coordinate with the company’s P.R.O to finalize their immigration/labor applications.
Performing a variety of secretarial duties and clerical support related to an assigned job.
Handling various correspondences with clients and answering their inquiries.
Preparing, processing and distributing communication and written materials as per requested by manager.
Typing replies and general correspondences.
Attending phone calls, taking, and relaying messages to staff.
Dean’s Honor List - CGPA 3.84
- Participated successfully in the Student Life Committee as a " Deputy Head Prefect "
