Senior Document Control/ Senior Administrator
AECOM Middle East Ltd.
Total years of experience :21 years, 6 Months
Project Name : QS042- P00 Link Roads and infrastructure to Salwa Beach Resort
Duties and responsibilities:
• Upload the submission to PWA/PMC and Authorities thru SharePoint system (PMIS) and generate a unique reference number for all outgoing documents.
• Maintain and update the Log’s for all incoming & outgoing documentation.
• Maintain & tracked the actions by the recipient on documents.
• Develop, maintain & manage the general filing system to ensure timely availability of records when required and as per Division’s ISO standards and procedures.
• Act as a central point of contact for any document management queries.
• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Manage and support the provision of Secretarial Support Services
• Formatting correspondence such as spell checked, grammar (Reports, Letters, Minutes of Meeting & CV’s)
• Assist and support the SRE and the whole team for any correspondence and other related admin task.
• Provide back up support for general administrative requirements such as submissions and reports;
• Management of office equipment and supplies;
• Maintain site cars log efficiently.
• Main contact for employee’s request and distribution.
As the senior staff I was assigned to manage the Shop while the Manager is away. I was responsible to monitor the sales, promotion, receiving the deliveries, attend the weekly management meeting, lead the monthly inventory, and prepare the staff monthly roaster schedule. Motivating the staff to reach and increase beyond the sale target. Received an award as STAR staff of the Month.
Duties & Responsibilities:
• As sales consultant mainly accountable of selling the company’s product.
• Monitoring of stocks, merchandising requirements and sales report.
• Counter management as well as sales promotion and market survey.
• Projects good and appropriate image for both the brand and ADDF management.
• Handling calls inquiry for watches shop as well as customer complaints.
• Assist the accounts department in conducting physical inventory of products available on counter at the end of month.
• Attends seminars and training as requested advised.
• Cashiering.
• Assisting my direct supervisor in all administrative requests.
• Ensure the correct stamping of all documents and expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
• Maintaining a hard copy reference library of all documentation which ensures quick and easy retrieval of information.
• Assist in the auditing and branding of office forms and procedures, ensuring QA compliance;
• Manage the stationary supply.
• Report directly to the manager; performing such as self-correspondence, filling, faxing, and setting appointments.
• Organizing and maintaining confidential documents.
• Handling calls in a helpful telephone manners.
Education