Sales Department Coordinator
United Business Applications
Total years of experience :12 years, 4 Months
RFP's collections and distribution to Sales.
Support agreement Handling.
Sales offers preparations and writings
CRM handling (Mass mails, adding new users, … etc)
CRM updates and Monthly Sales Reporting.
Sales department coordination for signed deals and Invoices.
Updating UBA data upon signing new deals.
Update the client information.
Manages daily operation of Admin Office.
Travel arrangements (booking flights, hotels, cars, etc...)
Visa arrangement (communications for the invitation letter, official letters, visa issuing).
Responsible for coordination with the insurance company regarding including the employees with the medical insurance, renewal the medical insurance and claims.
Cooperate with Logistics companies regarding company shipments.
Responsible for handling external communications (E-mails, Faxes, ) for the company.
Follow up with customers and suppliers.
Responsible of office supplies and Procurement process (from getting the offers from the providers to receive the supplies).
Updating the client’s files.
Website controller (adding the company news, events, new client’s logos, and press releases)
coordinate with the media company to prepare company press releases.
Checking the events and tenders in Jordan daily.
Ensure that all Division Office supplies are requisitioned and distributed in a timely manner.
Ensure that Division’s guests are treated with the highest standards of Hospitality.
Responsible of all company requisitions cycle.
using CRM system.
create admin department internal document for the company.
Responsible for all the administrative work.
HR work (prepares the monthly Vacations sheet, responsible about the employees attendance).
Marketing admin work.
Screening CV's to allocate approprate candidates
Analyzing Vacant Positions, duties and required competancies
Creating the needed selection process
Headhunting candidates for the jobs openings
Dealing with candidates to explain and answer their quistions
etc...