MARY GRACE DADIS

Admin Coordinator
 Manage company emails, attending inquiries, and issuance of inter-department memorandum
 Maintains administrative workflow by implementing cost reductions; developing reporting procedures.
 Accomplishes department and organization mission by completing related results as needed.
 Establishes and maintains files and records for the office
 Performs miscellaneous job-related duties as assigned.
Project/Purchase Coordinator
 Assists in the coordination, supervision, and completion of special projects as appropriate.
 Maintains rapport with clients/supplier, managers, and employees by providing information for their questions and requests immediately.
 Creates budget plan including cost estimation, mark-up of selling prices & discounts in order to prepare the proposal to a client.
 Request quotation on items needed, inquire for its availability while negotiating the trade prices.
 Maintains constant communication with vendors, international distributors and follow up o all purchases and their deliverables and deadlines.
 Communicate with local & international couriers/forwarders concerning transport details and track shipment status upon arrival destination.
 Facilitate payments of purchase order upon approval and validation of invoice information.
 Monitor purchase transaction based on three-way match. 1. In accordance to information indentified on vendor’s invoice, 2. To the information on purchase order and 3. To the item quantities actual received.
 Coordinate to Warehouse Department as regards to receiving report of items according to Purchase order and invoice provided.
 Checking system entry on General Ledger as per P.O and Invoice against Warehouse receiving report.
 Maintain complete documentation of all essential correspondence and Project related notes.
 Report any risks and project issues directly to General Manager.

 Key officer as Admin Personnel and reporting directly to the General Manager/C.E.O
 My work requires independent judgment on various technical accounting issues and the ability to work on a self-directed basis, with work product being reviewed and approved from time to time by the General Manager upon completion.
RESPONSIBILITIES :
 Responsible for all accounting transaction of the business
 Prepare and issue monthly financial reports and reconciliation for all GL accounts to management.
 Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
 Ensure that all GL entries are accurate, charged to the correct accounts and that sufficient backup documentation is approved and attached to every entry.
 Assist to analyze figures which are results from reports for a particular period. Analysis and forecasting to produce impressive operations.
 Recommends solution, strategy or plan to the management for the improvement of the business.
 Provide full financial accounting control for the account payable, including the creating and updating of vendors in business’s database, recording and processing all invoices received, paying of invoices received from third parties for goods and services provided, and maintaining good relationships with suppliers.
 Placing order to suppliers and making follow-up to ensure delivery.
 Ensure that all items are available to sell, with consideration of good quality, low cost prices and competitive selling price.
 Prepares employees payroll and other benefits.
 Keep records of employees especially their 201 file.
 Maintain records of permits/licenses to ensure they are not expired, including employees Residence Permits and Passports.
 Assist the General Manager with administrative duties as required and provide back up support for absences (out of the country, business trips)

 Responsible for all accounting transaction of the branch.
 Make and analyzed the Financial Statement of the branch
 Protects and safeguards the asset of the branch.
 Perform physical inventory in all supplies and assets of the branch.
 Make Financial Statement and accomplished necessary attachment and submit it to the Branch Manager and Finance Department.
 Analyzed & assist the management on Financial Status of the branch to produce good decision with regards to the utilization of fund.
 Suggest strategies that could help increase income efficiently and cost effective operations.
 Maintain and update general ledger, subsidiary ledger and important registers daily, weekly and monthly.
 Help to set standard system and procedures to the branch staff with regards to the whole operation's of the branch (Financial and Operational Aspects)
 Serve as an auditor of the branch.
 Make receipt, cash or check vouchers and ensures the necessary attachment and computation for reliable verification.
 Counter check the cash on hand everyday as per daily balance on the registers
 Perform other task and function as assigned by the Branch Manager or Finance Department

 Conduct complete audit and issue audit to any branch of Kazama Grameen Inc.
 Help the management in monitoring operations
 Conduct on-the-spot cash count and ensures that it should conforms with the record or books.
 Protects the asset of the company.
 Make or write audit report and submit it to the Audit Manager and to the Management committee & Board of Trustees as well.
 Check the Financial Statement of the branch in very detailed manner.
 Check the cash voucher, check voucher and official receipts if the authorized person followed the Standard Operating Procedures (SOP) in preparing it.
 Verifies the receipts attached if those are accurate and free from fraud.
 Report and recommends administrative action in any misappropriation of cash made by the staff/employee.
Analyze the Monthly Operations Update.
 Ensures applications of Management System & Procedures of the branch.
 Check the Ledgers/Books of Accounts - especially general ledger, subsidiary ledger and other register necessary to update day-to-day transactions.
 Help to set-up system & procedure to the branch staff.
 Perform other task & functions as assigned by the Audit Manager or Board of Trustees.

 Perform clerical jobs such as recording, filling, bookkeeping and sales inventory.
 Prepares employees payroll and other benefits
 Answer all in coming call in fast and courteous manner.
 Placing order to supplier's and making follow-up if necessary.
 Act as representative of the company when it comes to bidding, signing of P.O. (purchase orders) and others.
Balance all receipts of billing.
 Send orders and messages through fax, email or mail to customers or supplier's.
 Prepare and record checks as well as releasing it.
 Perform duties common to all non-supervision personnel and other duties may be assigned