Mary Shane Villa

Present a professional, welcoming first contact to all clients, vendors, staff & visitors - by phone, in person, and email. Responsibility for development & implementation of efficient office systems. Coordination with suppliers and technician for all the office supplies and equipment maintenance. Maintain office space schedules, securing food and supplies, copying & faxing and responsible for all the incoming and outgoing mails and couriers. Provide in depth support for all the teams especially for the staff travels arrangements & hotel reservations. Full coordination with Admin /HR / PR & Accounts department in a day to day requirements (hotel / apartment and ticket bookings), monitoring daily and monthly attendance, visitors list and business trip details. PR support for business and tourist visa applications and schedule of appointments with the embassies and consulates. Support for finance department regarding day to day expenses, and monthly payments with vendors and suppliers.

Maintain records of goods ordered and received. Locate vendors of materials,
equipment or supplies, and interview them in order to determine product availability and terms of sales. Review Researching for new suppliers and liaising with them. Following up with suppliers concerning delivery times. Collecting daily reports from the Marketing staff and
preparing monthly sales reports. Prepare purchase orders and purchase requisitions in order to order materials, goods and supplies. Review and maintain inventories and order as required.
Interact with the suppliers on a day to day basis. Review deliveries against the orders. Track the status of any orders. Deal with non supplied, under orders, over orders and damaged goods.
Ensure that any invoices are sent to accounts for payment. Produce and maintain all reports.
Manage any procurement activities including RFP's (Request for Proposals) . Liaise
import/export shipments, prepare and approve orders, manage pricing information and release
invoices. Send documentation that coincides with shipments and importation and are
responsible for maximizing space capacity and coordinating schedules with the warehouse.

Handling new clients and taking consultation; making assessments for the clients to confirm if they qualify for Immigration process; following up existing clients for their
documentation; coordinating between branches and the head office; taking daily reports from all the executives & compiling it in one consolidated report for the department head;
maintaining the daily schedules for the department head; Receive, direct and relay telephone
messages and fax messages; Maintain the general filing system and file all correspondence;
Assist in the planning and preparation of meetings, conferences and conference telephone
calls; Maintain an adequate inventory of office supplies; Respond to public inquiries; Provide
word-processing and secretarial support

Job Summary: Oversaw the quality and progress of audio and vision engineering and editing,
consulted with the director, producer and client throughout the post-production process,
experimented with styles and techniques, selected the most effective shot of a scene in terms of drama, story relevance or continuity. Assembling the final video production sequence,
consisting of shots taken from the raw camera footage, contacting directly producers and graphic artists to assemble video content for local television distribution, providing non-linear
video editing, image manipulation and color correction of all assigned productions. Write
literary works such, short stories, essays, articles or scripts for television & video productions.