Legal Secretary
Ince & Co
Total years of experience :18 years, 2 Months
Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image
•Writing common forms of legal correspondence and help prepare legal documents
•Assist associates by using their thorough knowledge of how to file legal documents and in some cases
•Generate a lot of legal content that is used for communication between attorneys and their clients
•Typing and transcription of documentation as required by the associate/partner
•Compose and type letters, memos, correspondence and reports.
•Handling the billing process, new matters and closing matters request forms, enter monthly timesheets as well as reminder for client payments and following up client billing queries with finance
•Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.
•Following up with the court clerk.
•Deal with Lawyer’s incoming emails, faxes and post as appropriate
•Liaise with clients and other staff in compliance with Lawyer's requests
•Organize and manage Lawyer’s schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested
•Liaise with Administration Coordinator in regards to Lawyer’s travel and accommodation arrangements
•Take dictation for assigned Lawyer, perform typing and transcription of documentation as required.
•Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work.
•Perform other work related tasks as required
Responsible for providing administrative and secretarial support to senior management executives including, but not limited to greeting visitors and answering the telephone; receiving and distributing mail and correspondence; gathering data and compiling various reports for management; conducting projects and assignments; photocopying materials; maintaining files; ordering supplies; and issuing correspondence.
•Review all the customers accounts
follow up with bank operations
keep all the records of the department data base
review all the signed deals (bancassurance-Wealth)
keeping the HR records of the department staff
follow up with the existing/new customers
•Day-to-day management of facilities, mail processing, courier service, branch operations support and compliance, security and safety related functions, and branch operations staff training. Performs direct supervisory duties of administrative staff, coordinates staff for coverage in all related areas of the department, including mail and courier services. Assumes responsibility and is accountable for adherence to Bank policies and procedures. May perform managerial duties in the absence of the Chief Operating Officer and other capacities, such as a department support positions as appropriate
•Responsible for performing operational support duties of the Data Processing Department. Assists the Data Processing Supervisor and Manager to ensure that all Data Processing functions operate effectively and efficiently; performs daily operations which support functions of core processing system(s), computer operation, sorting, statement preparation, proof and other support roles; processes requests from Bank personnel and customers within given authority and ensures requests are completed in a timely fashion; performs a variety of routine daily tasks; reviews reports, prepares correspondence; participates in special department projects.
Name of
in meetings at the office when necessary.
: Stationary Supplies
•Inventory Management.
•Order database.
•HR welcomes package preparation.
•Point of contact for all requisitions
•Authentication receipt of purchased materials
: Office Equipment/Services
•Operation/functionality/required maintenance services of all office equipment.
•Fax
•Copier
•Answering machine
•Projectors
•Cell phones
•Liaison for Company cars/Rental cars in Egypt (track all data, details, insurances, maintenance, payments and communication)
•Assist -as required-project teams/offices (mobilize/demobilize)
•Research and report-as required-services and equipment suppliers
: Office Environment
•Quality assurance and auditing of purchased services.
•Weekly
•Monthly
•HVAC operation.
•Efficient operation/maintenance of the rooms.
•Supplier.
•Receipts.
•Support of services.
•Kitchen.
: Marketing
•Inventory materials management.
•Updating of materials as required
•Printing and package preparation
•Assist in preparation of materials
•Updating of bi-weekly sales reports
•Maintain business card database
•Virtual business cards for outlook
: Office filing system
•Utilizing and maintain PAC Egypt system.
•Set up hard-copy and electronic back-up filing system.
•Project summary (incl. confirmation of completeness).
•Owens process for project closures to archive status
•Commercial
•Technical
•Digital Library
•Tracks all data/details/information for subscription/cancellation of
•Periodicals
•Insurances
•Rental cars/leasing cars
•Rent
•Mobile phone contacts
•Library of potential service
: Meeting/Travel arrangements
•Set up of the room and closure of the room
•Identify travel itinerary - draft
•Air
•Ground
•Hotel
•Obtain travel itinerary approval
•Make confirmed travel reservations
•Obtain and distribute relevant travel information
•Facilitate as required out of town PAC resources to PAC office
•Produces soft landing packages (to or from PAC Egypt)
•Assist in obtain visa.
•Keep track of all visa expiry dates
•Keep record of Emergency contact details
•Coordinate car pool and project cars/drivers
: Timesheet Collection
•Consulting projects for collection/collating and distribution
•Maintaining/updating all resources
•Holiday/sick days
•Times off
•Birthdays
•Special occasions
•Company anniversaries
•Training approvals
: Inventory
•Design and maintain inventory database, control acquisition and transfer of materials
•Keep track of all items assigned to personnel or project
•Keep lists for inventory, maintenance dates and other relevant information
: Policies and Procedures
•Train supervised employees on these
•Point of information for all PAC associates working in Egypt
: induction and close-out process
•Assistance in registering for social /Health insurance
•Collecting personal data
•Opening/closing email accounts
•Business cards
•Preparation of testimonials if required
•Equipment as required
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Assist in addressing company training needs including training needs assessment, new employee orientation or on boarding, Analyze the skills and qualities required for each particular job and develop job descriptions and duty statements, Advertise staff vacancies, assess applications, interview applicants, give selection tests, prepare reports and make recommendations to management about staff appointments, Advise employees on work matters, career development, personal problems and organize employee welfare services such as social activities. Participate in the recruitment processes and job fairs to enlarge the resumes database. Interview potential candidates, conduct all tests for hiring and evaluate candidate's skills, Establish and execute new employee orientation program, Respond to staff inquiries regarding policies, procedures, and programs, Supervise performance management program and ensure that they are carried out periodically and effectively, Participate in training needs assessment, design and implement a proper training program. Develops and implements recruiting and screening systems and procedures to attract qualified candidates for vacancies, Acknowledges, reads, screens and forwards job applications to applicants and Department Managers in a timely and professional manner, Keeps Official Corporation records and executes administrative policies, human resources activities and functions, Study reports for absenteeism and turnover; and provide appropriate solution, Responsible for keeping personnel files. Posting vacancies, collecting cvs, assisting in hiring procedures. Assisting in terminating procedures Typing HR letters, bonus letters, employee contracts etc... Assisting in Performance Appraisal procedures, Support in developing the organizational job descriptions, Support the HR Head in reviewing resumes. Preparing for interviews giving tests to job applicants, conducting an orientation session to new comers.
Name of
Screening CVs, Classify the CVs according to Specialization, Match candidates to vacancies, Set /organize Appointments for the Candidates Interviews, Following up with recruitment companies and candidates -Search on the Internet -Update the database Coordinate & Prepare Monthly absence reports & coordinate vacation schedules, Prepare all required documents for personal required by Egyptian employment law., Filing and maintenance of personal Documents details for all company employees. Inform staff on issues, such as new policies and HR programs. Assists the HR Director of Operations in various functions, such as recruitment, compensation and performance, Administrative work. Opens, date stamps, sorts, and distributes mail. Handling all incoming & outgoing correspondences (e-mails, faxes etc.). Attend Meetings (meeting room setting up, preparing minutes of meeting & Agendas). Composes and types routine correspondence and memoranda using word processing software. Receiving Price offers from suppliers & taking part in the offer negotiations. Revising all offer conditions including payment terms, technical specifications, delivery time & follow up any required amendments in the Letters of credit or Letters of Guarantee. Responsible for the promissory notes and for all the purchases Stuff. Responsible for appointments organization. Handling the FILING system. Supervise Office Operations and support staff. Managing internal & external communications. Booking flights and hotel reservations & make all travel arrangements. Establishes and maintains permanent files; files and retrieves files as requested. Assists Office Manager with monitoring office supplies, including papers, fax and copier toners, letter heads and others, Takes phone or visitor messages. Keep the filling system updated daily. Performs other related duties as required.
Name of
Making Price Quotations, Update the company Price List, Making &Following up the customer's orders, Supervise Office Operations and support staff. Prepare Monthly absence reports & coordinate vacation schedules Managing internal & external communications. Booking flights and hotel reservations & make all travel arrangements. Responsible for appointments organization. Handling all incoming & outgoing correspondences (e-mails, faxes …etc.). Attend Meetings (meeting room setting up, preparing meeting minutes & Agendas).
Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image
•Writing common forms of legal correspondence and help prepare legal documents
•Assist associates by using their thorough knowledge of how to file legal documents and in some cases
•Generate a lot of legal content that is used for communication between attorneys and their clients
•Typing and transcription of documentation as required by the associate/partner
•Compose and type letters, memos, correspondence and reports.
•Handling the billing process, new matters and closing matters request forms, enter monthly timesheets as well as reminder for client payments and following up client billing queries with finance
•Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.
•Following up with the court clerk.
•Deal with Lawyer’s incoming emails, faxes and post as appropriate
•Liaise with clients and other staff in compliance with Lawyer's requests
•Organize and manage Lawyer’s schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested
•Liaise with Administration Coordinator in regards to Lawyer’s travel and accommodation arrangements
•Take dictation for assigned Lawyer, perform typing and transcription of documentation as required.
•Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work.
•Perform other work related tasks as required
Name of
BA of Arts
BA of arts
High School
